HomeMy WebLinkAbout2001-12-04; City Council; 16449; Community Activity Grants Program 2001-02CITY OF CARLSBAD -AGENDA BILL
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COMMUNITY ACTIVITY GRANTS PROGRAM I z CITY All-Y.
DEPT. FIN 2001-02 FUNDING RECOMMENDATION CITY MGR-
RECOMMENDED ACTIONS:
1. Adopt Resolution No. ~~ ( - 356 accepting the recommendation of the Community
Activity Grant Council subcommittee and allocating funds to the organizations identified.
2. Direct staff to amend the Community Activity Grant application to limit the number of years a
program can receive Community Activity Grant funding to three (3) years.
ITEM EXPLANATION:
Under the guidelines established in Council Policy #51, a seven (7) member Citizen Review
Committee was appointed by the City Council to review the 2001-02 Community Activity Grant
applications and make recommendations to Council. These guidelines specify that a review panel
be made up of one (1) representative from each quadrant of the City, one (1) Senior Commission
member, one (1) Library Board member and one (1) Parks and Recreation Commission member.
The grant applications were due to the Finance Department by October 1, 2001. A total of 35
grant applications were received with funding requests totaling approximately $600,000. The
Citizen Review Committee met a total of four (4) times during the months of October and
November. They reviewed the applications, interviewed the top applicants and evaluated the
grant requests based on level of enrichment, experience in program area, organizational
experience and background, financial capabilities, and scope of project. As a result of their review
and evaluation a total of $59,000 in funding is being recommended for eight (8) of the requests,
The table shown in Exhibit 1 summarizes the grant requests and the Citizen Review Committee’s
recommendations for funding.
The Community Activity Grants are not intended to be an ongoing source of funding but rather
they are considered seed money to help a program get started. As we enter our third year of this
program, several programs have been receiving multiple years of funding. In order to encourage
these organizations to find alternative funding sources within a reasonable amount of time, the
Committee is recommending that programs be limited to receiving Community Activity Grant
funding for no more than three (3) years. An example of a revised application is shown in Exhibit
2.
FISCAL IMPACT:
In 1999 Council set aside $1 million in a separate fund and the interest generated by this fund is
being used to fund the Community Activity Grants. The fund currently has a $1,066,000 cash
balance. The 2001-02 operating budget contains an appropriation of $65,000 for Community
Activity Grants. No further appropriations are required.
EXHIBITS:
1. Summary of 2001-02 Community Activity Grant requests and recommended funding.
2. Revised Community Activity Grant application.
3. Resolution No. &001-S& accepting the recommendation of the Community Activity Grant
Council subcommittee and allocating funds to the organizations identified. I
EXHIBIT 1
Summary of 2001-02 Community Activity Grant Requests & Recommended Funding
Grant Recommended
Applicant
1 Children’s Discovery
Museum of North -
County
Program Description
Summer 2002 Travelina Exhibit
Support for traveling exhibit for Summer 2002. A traveling exhibit is a
hands-on, educational exhibit made elsewhere (usually larger museum)
and shipped to our museum for a 2-3 month time span.
Request Funding
20,615 10,000
2 Tri-City Hospital
Foundation
North Countv Child Studv Center
Funding for this new program which specializes in assessment,
diagnosis and treatment of children and youth (ages 2-18)
suffering from ADD, tourette syndrome, autism, depression, and other
development and behavioral disorders.
25,000 0
3 Optimist Club of
Carlsbad
2002 Spedal Olympics 1,500 1,500
To purchase food and drinks as well as the printing of flyers for the North
County Special Olympics held at Palomar College. The food is provided
at no cost to the participants.
4 Buena Vista
Audubon Society
Buena Vista Laqoon Nature Center sians and advertising
Funding for signs and advertising to build awareness for the Buena Vista
Lagoon Foundation.
8,088 4,800 (1)
5 Assistance League
of North Coast
School proarams
Funding for their Operation School Bell, Reading Readiness, and Wee
Help programs serving Carlsbad schools.
6 Mamie Hotto “First Contact” autism hotline
This program would provide a first contact autism hotline for parents
concerned about their childs tendencies towards autism spectrum
disorders.
2,500 0
6,000 0
7 Foundation for Pet
Provided Therapy
Pet Provided Therapv Educational Brochure
Development and printing of a brochure to educate the public about the
program and recruit more volunteers.
2,120
6 Lisa Murphy Plav Proiect
Funding request is to create a unique environment where both residents
and visitors can play with and experience creative media.
59,680
9 YMCA OZ of North
Coast
Runawav and Homeless Shelter
Support for runaway and homeless shelter serving adolescents (ages 12-17)
and their family members, Located in Oceanside.
7,500
10 Anita Mizusawa ‘What’s my Line?’ proqram 6,900
Develop a test pilot program that introduces children to various jobs and
occupations within the community using games etc.
11 Anita Mizusawa “Senior Friends” program
Develop and implement a pilot program called “senior friends” that fosters
friendship and interaction between kids (ages 9-13) and seniors.
8,500
12 Glenda Bonin “I’m Telling” prwram
A four week summer artist residency storytelling program designed to
serve Cansbad’s youth particfpating at four parks and recreation sites.
5,000
13 Seagate Concerts Inc. Musical Concerts 65,000
Production of nine musical performances with musicians from the San
Diego Symphony, the San Diego Opera, and the San Diego Chamber
Orchestra specifically designed to uniquely embrace the City of
Carlsbad.
0
14
15
16
17
16
19
20
21 Joy of Sports Star Power for Preschoolers 2.480
22 Far Out Enterprfses Carlsbad Online Community 65,000
Develop an online community for the City of Carlsbad where residents,
visitors and businesses communicate, exchange ideas and or simply find
out what is going on in their community.
23 Lori Homstad Clean UD Carlsbad Trails Proaram
This program will provide a civic opportunity to girt and boy scout troupes
in Carlsbad and community to clean up trash on Carlsbad’s trails. Funding
request is to pay for coordinator and guide’s time and expenses.
6,500
24 The Environmental
Trust
Educational Center Proiect 10,000 10,000
An educational center will eventually be built at the Calavera Preserve
entrance. Funding request is for entrance signs, trail maps and community
outreach.
25 Robert Hardaway Ill Guitar-Czar Productions 5,600 0
Sally Savin
Ofie Escobedo Barrio Cansbad Fiesta - 2002 20,000 10,000
Interscholastic Surfing Federation
Vista Botanical
Garden Foundation
Preserve Calavera
Foundation
Kellie Fankhouser After School PhotoQraphv Ptooram
American Legion
Post
Instant Access for Teens, Children, Parents or Guardians
Program to provide community support, counseling and caregiving to
families of all ethnic, religious, and social status in Carlsbad.
A community based fiesta, organized to call attention to the historical
and cultural diversity of the neighborhood and to honor some of the early
pioneers, who were an integral part of Cansbad’s beginnings. The goal
is to duplicate the successful 2000 & 2001 Fiesta.
Interscholastic Surfina Federation (ISF)
The ISF was founded to offer students in Middle and High Schools
throughout California, the opportunity to compete in high quality,
professionally officiated surf team competitions. Grant request is for
equipment for competitions.
Development of a world class Botanical Garden
The Vista Botanical Forest will be a science , research, and educational
center.
Preserve Calavera Foundation 13,600
Request is for funding for various projects that are intended to preserve
and protect the native habitat in the northeastern portion of the City
referred to as Calavera.
Funding is to create and implement an after school photography program
for Jr. High and/or High School students.
Hiah School and Adopt a Class Proarams
Funding request is for: Boys and Girts State programs in Sacramento which
recognizes high school juniors for their leadership abilities; the high school
award program which recognizes graduating seniors for their courage, honor,
leadership, patriotism, scholarship and service to both the school and
community: and the adopt a class program which teaches elementary
school children police and fire safety, flag etiquette, and geography through
the use of coloring books. In addition, they would like to add flags to any
Carisbad classroom that does not currently have one.
60,000 0
3,000 1,500 (2)
Expand the Star Power for Preschoolers program to serve at-risk children
in the City of Cartsbad. This program focuses on helping children develop
themselves in five key areas: concentration, relaxation, cooperation,
imagination, and self-esteem.
Presentation of musical entertainment of 56 one-hour shows to Carlsbad senior
citizens featuring 20th century popular American songs with themes of love
friendship, and patriotism written by Great American composers including
Irving Benin, George Gershwfm, and Coel Proter among many others.
65,000 0
19,200
5,000
26 Ranch0 Coastal
Humane Society
Animal Safehouse Procram
This program provides shelter to pets of domestic violence families. It is the
only shelter that provides this service in all of San Diego County.
27 A Resource ARDCN
Development and Funding request is to expand the ARDON Resource Clearinghouse to
Organizational Network incorporate coalition building , volunteer participation and create linkages
through a wide cross section in the public and private sectors including
businesses, individuals, foundations, government agencies, and the media.
28 Lory McGregor
29 Community Care for
Adults
Oceanside Adult Dav Care Center
Funding is requested to provide financial assistance to Carlsbad residents
utilizing the services at the agency’s adult day care centers.
8,000 0
30 The Flower Fields ARTSPLASH 25,000 15,000
31 Nicole Hendricks Spirit of Carlsbad
32 Carfsbad Education
Foundation - Kids are
Worth a Million
33 Dana Burnett
34 Marie Elizabeth
Quethera
35 Susan Fraijo
Dollars for Scholars at La Costa Canvon Hiah School
Dollars for scholars provides scholarships to graduating seniors of La
Costa Canyon High School to assist in their continuing education.
Scholarships are awarded based on grade point average, school activities,
community service and need. If granted this money would be awarded to
a graduating senior living in Carfsbad.
A community-wide partnership of organizations and businesses working
together to create a major annual family festival highlighting the unique
assets of Carlsbad. This event is to be held September 28 & 29 and is the
culminating event in a series of activities celebrating the City’s 50 Anniversary.
This program has bands and speakers and takes place for l-2 nights in the
spring. This event took place for the first time in Spring 2001.
Taste of Carfsbad Student Art Show
Funding request is to add a student art show to the Taste of Carfsbad Annual
fundraiser. Grant money will be used to purchase tents, panels, and other
equipment needed to set up an art show.
Chamber Music Carlsbad
A four day classical chamber music festival dedicated to providing great
music to the residents of Carlsbad. Formal concerts, school and senior
center residences and a piano masterclass are planned. The proposed location
of the concerts is the Carlsbad Cultural Arts Center.
Creative Empowerment
A well being program designed to help seniors feel better about themselves
by offering cosmetogy servfces and accepted-touch healing techniques.
Tutor on the Web
7,500
11,997
8,177
15,000
16,088
Program provides a tutor program to Carfsbad children in grades K-6. This
Successmaker interactive courseware can be used via the internet from their
home.
TOTAL REQUESTS 601,546 59,000
(1) To fund signs.
(2) To fund the Soys and Girls State and High School Awards programs.
(3) To fund the tents, fabric panels, t-base connectors, matting, frames, tarps and verticle storage unit.
5,000
10,000
1,000
0
6,200 (3)
City of Carlsbad
Community Activity Grants
2001-2002
EXHIBIT 2
Have a good idea for Carlsbad?
Here’s your opportunity.. .
The City of Carlsbad is accepting applications for Community Activity Grants. The grants are
designed to provide enrichment programs to the Carlsbad community. An enrichment program is any
program that enhances the quality of life for Carlsbad’s residents and/or visitors. These grants are
intended to compliment other City programs such as the Community Development Block Grants (CDBG)
by providing grants for services that may not be eligible under these other programs. Thus, any
organization currently receiving funding from another City program is not eligible for a Community
Activity Grant.
The City Council has set aside $1 million from which the interest earned will be allocated for the various
community service activities. The amount available for the 2001-2002 fiscal year is $65,000. The full
amount of the funds may not be disbursed if there are not sufficient qualifying applications.
In order to apply for the grant funds, the attached application must be completed with the necessary
attachments and received no later than 500 PM on Monday, October 1, 2001, at:
City of Carlsbad
Finance Department
1635 Faraday Avenue
Carlsbad, CA 92008
Attn: Cheryl Gerhardt
Applications will be reviewed by a Citizen Committee. This seven-member committee is comprised of
one representative from each quadrant of the City appointed by Council, one member of the Senior
Commission, the Library Board and the Parks and Recreation Commission. This Committee will then
make a recommendation to the City Council for final approval in early December. It should be noted that
programs approved for 2001-02 funding have no expressed or implied guarantee for future funding.
If you have any questions regarding the funding for Community Activity Grants, please contact Cheryl
Gerhardt, Senior Accountant at phone: (760) 602-2428 or email: cgerh@ci.carlsbad.ca.us.
COMMXJNITY ACTIVITY GRANTS
APPLICATION INSTRUCTIONS
Au&ant Information:
Please provide the requested information including: name, address, phone, Federal Tax ID or Social
Security Number, and two (2) contact names. Two contact names are required for the application to be
considered complete.
Amount of Grant Request:
Enter the dollar amount of City funds you are requesting.
Elieibilitv Requirements:
Both individuals and organizations are eligible to apply for grant funds. The three basic requirements
which must be met for an organization to be eligible to apply for Community Activity Grants are:
1. A Carlsbad City Council Member cannot be on the board of the organization.
2. The organization cannot have received money from other City sources (including CDBG) for the
current fiscal year.
3. The program cannot be in competition with other City programs.
4. The program cannot receive more than three years of Community Activity Grant funding.
Program Description/Scope:
The program description should describe the nature of the program, the benefits to the Carlsbad
Community, and the projected percent of Carlsbad residents served by the program i.e., if the program
only serves Carlsbad residents, then this would be 100%.
Please provide an implementation schedule for the program showing the timeline and activities required
to implement the program. If this is an ongoing program for which you are requesting funds, describe
how the program will be funded in the future without the City grant.
Applicant Background:
Provide the requested information on your organization. If available, please attach an organization chart.
Experience in Program Area:
Provide information relating to the applicant’s and other employees’experience in the program for which
funds are being requested. Include the number of years providing similar services and the experience
level of the individual(s). Provide any other information which would be useful to the reviewers in
understanding your capabilities to provide the services for which the funds are requested.
Financial Capabilities/Budget:
In addition to providing a detailed budget for the program request, please include a funding schedule
(your request for the timing of disbursement of the funds). Funds will only be disbursed in advance if a
separate bank account is maintained. Applicant must also provide the requested information on current
funding sources, and previous City funding received or requested within the past three years.
Sipnatures:
We require two contact names and their signatures.
Reporting Requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds
are spent, whichever comes first. Proof of program expenses are required to be held for two years during
which time the City reserves the right to audit the records.
2 b
CITY OF CARLSBAD
COMMUNITY ACTIVITY GRANTS
APPLICATION
Submit to: Due Date October 1,200l
City of Carlsbad
Finance Department
1635 Faraday Avenue
Carlsbad, CA 92008
Attn: Cheryl Gerhardt
or FAX to (760)602-8553
Please complete the following application using the instructions provided on the last page of this
application. You may attach additional pages if necessary.
Name of Applicant:
Address:
Phone: ( )
Contact 1)
name phone
Contact 2)
name phone
Federal Tax ID # or Social Security #:
Amount of Grant Request: $
Eligibility Requirements:
Please answer the following questions:
Is a City Council Member on your board?
Have you or will you be receiving funding in 2001-02 for this program
from other City sources? q q Are you aware of any other City program providing this service? 0 q If so, which one?
Has your program received three years of Community Activity Grant Funding. 0 q
If you answered ges to any of these questions, your request is not eligible for this grant
program. Please contact Cheryl Gerhardt at the City of Carlsbad (760-602-2428) for further
information, if desired.
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Program Description/Scope (please use additional pages ifnecessary):
Describe your program:
How will the program benefit the Carlsbad Community?
% of Carlsbad Residents Served
Applicant Backmound:
This applicant is a (an):
cl Non - Profit
c] State Public Agency
0 Other
0 Local Public Agency
0 Individual
Years in Business:
Number of Employees:
Number of Volunteers:
(Please attach an organization chart, if available.)
Names of Officers and Board of Directors:
Name* L Title:
4 8
Experience in Program Area:
Financial Capabilities/Budpet:
Current funding sources and levels:
Previous City funding received or requested in the past three years:
(Please attach a budget for program request including finding schedule.)
Reporting Requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when
funds are spent, whichever comes first. Proof of program expenses are required to be held for
two years during which time the City reserves the right to audit the records.
We agree to adhere to the reporting requirements described above. Yes q No 0
Other Requirements
Grant recipients will be required to recognize on all printed material that grant program is funded
in part by the City of Carlsbad.
Certification:
We, the undersigned, do hereby attest that the above information is true and correct to the best of
our knowledge. (Two signatures required)
Signature
Signature
Title Date
Title Date LlV%-- WORK --PLAY - ENJOY?
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EXBIBIT 3
RESOLUTION NO. 2001-356
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CARLSBAD, CALIFORNIA,
ACCEPTING THE RECOMMENDATION OF
THE COMMUNITY ACTIVITY GRANT COUNCIL
SUBCOMMITTEE AND ALLOCATING FUNDS
TO THE ORGANIZATIONS IDENTIFIED
I WHEREAS, the City Council of the City of Carlsbad, California, appointed a seven
member Citizen Review Committee to review Community Activity Grant applications and make
a recommendation for funding; and
WHEREAS, the Citizen Review Committee has recommended eight organizations
1 and their funding level.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the following organizations are hereby granted funds in the amounts
shown from the Community Activity Grants fund for the 2001-02 fiscal year:
Optimist Club - 2002 Special Olympics $ 1,500
Barrio Carlsbad Fiesta - 2002 10,000
Buena Vista Lagoon Nature Center signs 4,800
American Legion Post High School Adopt a Class 1,500
Taste of Carlsbad Art Show 6,200
The Environmental Trust - Educational Center Project 10,000
Children’s Museum Summer 2002Traveling Exhibit 10,000
The Flower Fields - ARTSPLASH 15,000
TOTAL $59.000
ill
1 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
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Council held on the
vote, to wit:
4th day of DECEMBER , 2001 by the following
4 AYES: Council Members Lewis, Finnila, Nygaard, Hall
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NOES: None
ABSENT: Council Member Kulchin
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8 CLAUDk A. LEWIS, Mayor ,
9 ATTEST:
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KAREN R. KUNDTZ, Assistant City Clerk
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