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HomeMy WebLinkAbout2002-01-08; City Council; 16493; Reimbursement To LB/L-ConcordiaCITY OF CARLSBAD -AGENDA BILL AB# 147193 TITLE: MTG. l/8/2002 DEPT. ENG APPROVAL OF A REIMBURSEMENT TO LB/L - CONCORDIA FOR CONSTRUCTION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF CARLSBAD VILLAGE DRIVE AND DONNA DRIVE AND APPROVE APPROPRIATION OF FUNDS RECOMMENDED ACTION: CITY MGR * Adopt Resolution No.do68Oo 3 approving a reimbursement to LB/L - Concordia Carlsbad, LLC, a California Limited Liability Company (“Concordia”), for the construction costs incurred for the installation of a traffic signal at the intersection of Carlsbad Village Drive and Donna Drive and approving the appropriation of funds. ITEM EXPLANATION: On June 18, 1997, the Planning Commission approved of a 28-lot subdivision known as CT 98-03, Pacific View Estates per Planning Commission Resolution 4100. On August 5, 1997, the City Council heard an appeal filed with CT 96-03 and approved the project, subject to conditions per City Council Resolution No. 97-561. City Council revised condition 58 of Planning Commission Resolution 4100 to read as follows: “Construct a traffic signal at Donna Drive and Catlsbad Village Drive prior to occupancy of the first unit constructed in Phase II or Ill. The City shall reimburse the developer for 75% of the cost of signal installation.” Concordia, the developer of CT 96-03, prepared design and construction drawings to cover the installation of the traffic signal at Carlsbad Village Drive and Donna Drive. These drawings are on file with the City Engineering Department as drawing No. 386-5. During 2000, Concordia constructed the traffic signal to the satisfaction of the City Engineer. In May of 2001 the signal became operational and staff considers it complete. Pursuant to condition 58 of Planning Commission Resolution 4100, as modified by City Council Resolution 97-561 Concordia seeks the reimbursement for 75% of the costs associated with the installation of this signal. In June of 2001, Concordia prepared audit materials necessary to document the total costs incurred with the installation of this signal. Engineering staff performed a review of materials and based on staffs review, the total cost of the signal is evaluated at $138,598. Based on the City’s obligation to reimburse the developer 75% of the costs of this signal, the developer is owed $103,947. ENVIRONMENTAL REVIEW The Planning Director has determined that the requested action is consistent with prior CEQA review. The project was reviewed for potential environmental impacts under the Environmental Impact Assessment (EIA) Form Part II for CT 96-03. Planning Commission adopted a Mitigated Negative Declaration on June 18, 1997 pursuant to Planning Commission Resolution No. 4099. Page 2 of Agenda Bill No. 1 b , qq 3 FISCAL IMPACT: An appropriation of $125,000 was previously approved in the FY 2000-2001 Capital Improvement Program (project No. 36191) to cover the costs associated with this signal (Exhibit 2). However, the appropriation was inadvertently left out of the 2001-02 CIP budget. Since the traffic signal has met warrants and there are sufficient Gas Tax funds available for the project, staff recommends the appropriation of $103,947 from the Gas Tax fund to reimburse the developer. EXHIBITS: 1. Location Map. 2. Copy of FY 2000-01 budget for costs of signal design and construction at Carlsbad Village Drive and Donna Drive, known as project No. 36191. 3. Resolution No.d06 2 -@J approving a reimbursement to LB/L - Concordia Carlsbad, LLC, a California Limited Liability Company, for the construction of a traffic signal at the intersection of Carlsbad Village Drive and Donna Drive and approving the appropriation of funds. CuL; l/Al- I L,‘\fr\ p I\ ’ LOCATION MAP cm of OcEANsloE LEGEND: 0 TRAFFIC SIGNAL LOCATION PROJECT NAME TRAFFIC SlGNAL AT PROJECT EXHIBIT CARLSBAD VILLAGE DR. & DONNA DR. NUMBER 36191 1 scnrr FVAN~ 17n.r/nr 0 Q)P)Q)Q) 5 5555 ;,! .,,*.- ’ I ’ i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2002-003 A RESOLUTION OF THE CITY COUNCiL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A REIMBURSEMENT TO LB/L - CONCORDIA CARLSBAD FOR THE CONSTRUCTION OF A TRAFFIC SIGNAL AT CARLSBAD VILLAGE DRIVE AND DONNA DRIVE AND APPROVING THE APPROPRIATION OF FUNDS. WHEREAS, on July 18, 1997, the City of Carlsbad Planning Commission approved CT 96-03, Pacific View Estates, for development of a 26-lot subdivision (“Project”), subject to conditions per Planning Commission Resolution No. 4100; and WHEREAS, on August 5, 1997, the City Council heard an appeal filed with the Project. City Council approved the Project, subject to conditions per City Council Resolution No. 97-561; and WHEREAS, pursuant to City Council Resolution No. 97-561, the City shall reimburse the developer of the Project 75% of the costs associated with the construction of the signal at Carlsbad Village Drive and Donna Drive (‘Signal Improvements”); and WHEREAS, the developer of the Project, LB/L Concordia Carlsbad, LLC, a California Limited Liability Company, has properly installed the Signal Improvements to the satisfaction of the City Engineer. Developer has prepared audit materials necessary to document the costs associated with the Signal Improvements; and WHEREAS, City staff has performed a review of the costs associated with the Signal Improvements. The total cost of the Signal Improvements is evaluated at $138,596; and WHEREAS, pursuant to City Council Resolution No. 97-561, the City shall reimburse the developer of the Project, Concordia, $103,947; and WHEREAS, there are sufficient funds available in the Gas Tax fund for the reimbursement; Ii1 Ill Ill II/ 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 2 California, as follows: 3 1. That the above recitations are true and correct. 4 2. That City Council authorize the Finance Director to appropriate $103,947 of Gas Tax. 5 6 funds to Project No. 36191 of the Capital Improvement Program to cover the cost of this reimbursement. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That City Council authorize the Finance Director to pay LB/L Concordia Carlsbad, LLC, a California Limited Liability Company $103,947, covering 75% of the costs incurred with the installation of the traffic signal pursuant to City Council Resolution No. 97-561. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 8th day of JANUARY , 2002, by the following vote: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall NOES: None ABSENT: None ATTEST: /: i Page 2 of Resolution No. 2002-003