HomeMy WebLinkAbout2002-01-08; City Council; 16503; Construction Of Orion StreetCITY OF CARLSBAD -AGENDA BILL
4B# id, 503
IIITG. l/08/02
3EPT. ENG
TITLE: ACCEPTING BIDS AND AWARDING THE
CONSTRUCTION CONTRACT FOR ORION STREET FROM
EL CAMINO REAL TO FARADAY AVENUE, PROJECT NO. 3603,
AND APPROPRIATION OF FUNDS a CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. do0 d - 01.3 accepting bids and awarding the construction contract for Orion Street from El Camino Real to Faraday Avenue, Project No. 3603, and appropriation of funds.
ITEM EXPLANATION:
On August 7, 2001, the City Council authorized the advertisement for bids for the construction of Orion Street from El Camino Real to Faraday Avenue. The purpose of this project is to reconstruct Orion Street from El Camino Real easterly to Faraday Avenue and provide an auxiliary lane on northbound El Camino Real for a right-hand turn to Orion Street.
The improvements to Orion Street were included in the settlement agreement amongst the City of Carlsbad, the County of San Diego and Coast Waste Management dated August 8, 1997. The settlement agreement with the County contains a provision that the County will contribute up to $500,000 towards the project. The City has received a $500,000 payment from the County.
In addition to the funding from the County, the developer of the Carlsbad Corporate Center (MSGW California II, LLC), including the FedEx building, was conditioned to construct off-site improvements to Orion Street as a part of their development. These improvements could not be constructed until the City performed its proposed reconstruction of Orion Street due to conflicts in the proposed grade at Faraday Avenue. Since it is advisable to construct both the developer’s conditioned improvements and the City’s proposed improvements at the same time by the same contractor to avoid differential settlement and pavement joints, the Council approved and the developer signed an agreement for reimbursement of costs to the City for the developer’s fair share of the costs. The developer has deposited $112,908.13 with the City to date pursuant to paragraph 5(a) 1) and 5(a) 2) of the agreement. This deposit includes an additional 10% over the bid amount to cover potential change orders. The developer is required by the agreement to deposit additional funds if required. The City will return any excess deposits to the developer that exceeds the total of the developer’s actual costs.
The Engineer’s Estimate for construction was $798,410. On November 29, 2001, six sealed bids were received as follows:
McLaughlin Engineering & Mining Inc. $786,951.05 -
Hanson SJH Construction $799,900.45
Griffith Company $823,901.59-
T.B. Penick & Sons Inc. $1,057,254.74 Daley-CCAC, A Joint Venture $1,072,308.00 - Sean Malek Enaineerina & Construction Inc. $1 .131.284.00
All bid documents submitted by McLaughlin Engineering & Mining Inc. have been reviewed and found to be in order.
ENVIRONMENTAL REVIEW:
Project No. 3603 was reviewed for environmental impacts, which resulted in the issuance of a Negative Declaration, EIA 98-07, on June 11, 1998. No significant impacts were identified.
Page 2 of Agenda Bill No. I&4,503
FISCAL IMPACT:
The total cost of the project is $1,272,908. The County of San Diego has made a payment of
$500,000 and the developer has paid $112,908 towards this project as described above.
Current appropriations for the project consist of $660,000 from the General Capital Construction
fund and $500,000 from the County for a total $1,160,000. To fully fund the project, the Developer
payments of $112,908 need to be appropriated to the project accounts. The total project cost and
appropriation is itemized as follows:
EXHIBITS:
1. Location Map.
2. Resolution No. %&J-0/3 accepting bids and awarding the construction contract for
Orion Street from El Camino Real to Faraday Avenue, Project No. 3603, and appropriation
of funds.
I r)CATIT)N I
--q I
p/&pgzy @
--
e
-I
%
%
\ 41 A 0 clw OF OCEMSIDE
,A A
P HK*Iw*I 78
.;.f i P
9 . . A
r I \ ’ - =‘-“-‘- ’ -=LnJ I
1 PRT).IFcT i FXl-lIRIT 1 IRION STREET , ‘N’tiiifi , -I \* 1 ‘a- I ,
SHEET 1 OF 1
PROJECT NAME
FROM El CAMiNO REAL TO FARADAYAVE. 1 j@j-- 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2o02-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING THE
CONSTRUCTION CONTRACT FOR ORION STREET FROM
EL CAMINO REAL TO FARADAY AVENUE, PROJECT NO. 3603,
AND APPROPRIATION OF FUNDS.
WHEREAS, the City Council of the City of Carlsbad has previously authorized
the advertisement for bids for the construction of Orion Street from El Camino Real to
Faraday Avenue, Project No. 3603; and
WHEREAS, six (6) sealed bids have been received on November 29, 2001 by the City of
Carlsbad for construction of Orion Street from El Camino Real to Faraday Avenue, Project No.
3603; and
WHEREAS, all bid documents received from all bidders have been reviewed in detail and
the City Council does hereby find that the lowest responsible bidder, McLaughlin Engineering &
Mining Inc., did submit a bid in the amount of $786,951.05; and
WHEREAS, the City Council of the City of Carlsbad has previously appropriated County
of San Diego and General Capital Construction funds totaling $1,160,000; and
WHEREAS, the total cost of the project is estimated at $1,272,908; and
WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders in the amount equal to the contingency set at the time of
the bid award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the bid of $786,951.05 as determined by extension of the unit prices
submitted by McLaughlin Engineering & Mining Inc. for construction of Orion Street from
El Camino Real to Faraday Avenue, Project No. 3603, is accepted and the Mayor is hereby
authorized and directed to execute a contract therefor.
3.
$130,957.
Ill
Ill
That the City Manager is authorized to approve change orders in the amount of
1 4. That an appropriation equal to the Developer payment of $112,908 to the project is
2 hereby approved.
3
4 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
(SOL)
held on the 8th day of JANUARY 5 , 2002 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, .Nygaard, Hall
6
NOES: None
7
8
9
10
11 ATTEST:
I 12 \ *km
. WOOD, City Clerk
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Page 2 of Resolution No. 2002-013