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HomeMy WebLinkAbout2002-02-19; City Council; 16663; Install Synthetic Turf and Access Stairs at ParksCITY OF CARLSBAD - AGENDA BILL B# r~cob3 DEPT. H TITLE: TG. 211 9/02 EPT. PWIGS CITY Am. INSTALL A SYNTHETIC TURF ATHLETIC FIELD AND ACCESS AUTHORIZATION TO ADVERTISE FOR BIDS TO FURNISH AND STAIRS AT POINSETTIA PARK SOCCER FACILITY AND CONTRACT NO. PKS02-04 ACCESS STARS AT STAGECOACH PARK TENNIS FACMTY CITY MGR.= RECOMMENDED ACTION: Adopt Resolution No. dC02-054 approving contract documents, special provisions and specifications, and authorizing the City Clerk to advertise for bids to furnish and install synthetic turf athletic fields at Poinsettia Park, install access stairs at Poinsettia Park and install access stairs at Stagecoach Park - Contract No. PKS02-04. ITEM EXPLANATION: Recently, it has become increasingly difficult to effectively maintain the three and a half acre athletic field at Poinsettia Park. The field has suffered chronic, premature deterioration due to year round use from soccer and lacrosse, adult and youth. Because of the high usage, grass cannot grow and provide a safe playing surface for the players. Every year, the field is closed (January through March and for part of June and July) to the public for renovations. The City spends close to $20,000 annually for renovations, which includes seeding, aerification, fertilization and irrigation improvements. Annual maintenance of the field is approximately $114,000, which includes labor, material, irrigation and equipment. In an effort to reduce maintenance costs and provide a safe playable field on a year round basis, staff has researched the feasibility of using a synthetic turf field to replace the existing grass. The new synthetic field will be available for use 365 days per year. This field will increase Recreation programming and youth leagues field time. It will also increase revenue opportunities for the City. In addition, staff feels it is in the City’s best interest to consolidate two other park C.I.P. projects into this program. These projects incorporate the installation of access stairs to the synthetic turf field at Poinsettia Park and access stairs to the tennis facility at Stagecoach Park. The coordination of these projects will facilitate a smooth installation process under one general contractor. The stair components were generated by citizen requests and the need to provide safe, easy access to these park facilities. Contract documents and plans are on file in the Public WorkslGeneral Services office. This project will address the Council Goal as described below. “Ensure the effective and efficient delivery of top-quality services to our community.” ENVIRONMENTAL REVIEW: This project has been determined to be exempt from environmental review per CEQA - Class 1 (c), Minor alteration of existing facility. FISCAL IMPACT: The estimated cost for this project is $810,000. Sufficient funds have been allocated in the City’s C.I.P. Program budget for this project. Staff estimates the City will save $114,000 annually in maintenance cost at Poinsettia Park PAGE 2 OF AGENDA BILL NO. IC/ "' EXHIBITS: 1. Resolution No. dm 24 57 approving contract documents, special provisions and specifications, and authorizing the City Clerk to advertise for bids to furnish and install synthetic turf playing fields at Poinsettia Park and access stairs at Poinsettia Park and Stagecoach Park - Contract No. PKS02-04. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2002-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CONTRACT DOCUMENTS, SPECIAL PROVISIONS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS TO FURNISH AND INSTALL A SYNTHETIC TURF ATHLETIC FIELD AT POINSETTIA PARK AND ACCESS STAIRS AT POINSETTIA PARK AND STAGECOACH PARK- CONTRACT NO. PKS02-04 WHEREAS, the contract documents, special provisions and specifications for the urnishing of all labor, material and equipment necessary to furnish and install; a synthetic turf ithletic field at Poinsettia Park access stairs to the Poinsettia Park field and access stairs to the ennis facilities at Stagecoach Park, Contract No. PKS02-04 have been prepared and are on file 1 the Public Works/General Services office and are incorporated by reference herein; and WHEREAS, sufficient funds are available for this project in the Capital Improvement Voject budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, :aliornia, as follows: 1. That the above recitations are true and correct. 2. The contract documents, special provisions and specifications on file at the oflice of the Ci Clerk hereto are hereby approved. 3. That the City Clerk of the City of Carlsbad is hereby authorized and directed to proceed to publish, in accordance with law, Notice Inviting Bids for the work of said contract documents. special provisions and specifications. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad Ci Council leld on the -&h day of FEBRUARY, 2002 by the following vote, to wit: AYES: Council Mem Lewis, Kulchin, Finnila, Nygaard, Hall UUDE A. LEWIS, Mayor