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Home My WebLink About2002-04-02; City Council; 16705; Amendment to Agreement with GVP ConsultantsA B# lb1705 ITG. 4/02/02 'EPT. ENG CITY OF CARLSBAD - AGENDA BILL - m: APPROVING AMENDMENT NO. 1 DEPT. m. 6!3/ ENGINEERING SERVICES WITH GVP CONSULTANTS CITY ATTY. TO AGREEMENT FOR PROFESSIONAL RECOMMENDED ACTION: Adopt Resolution No. 6k%a-/o/ approving Amendment No. 1 to agreement for professional engineering services with GVP Consultants. ITEM EXPLANATION: On June 10, 2001, the City Council approved a one-year agreement with GVP Consultants to provide professional engineering services on an as-needed basis. The agreement authorizes three consecutive one-year extensions based on the City's needs. If all extensions are used, the agreement will expire on June 30, 2005. The amendment will alter the agreement's scope of work to increase the amount not-to-exceed in paragraph 5 of the agreement to $200,000 per fiscal year. No additional funding is being requested. The increase in the amount of the agreement will give staff flexibility to distribute funds budgeted between four current contract plancheckers in order to accommodate work levels more effectively. To provide more flexibility in assigning plancheck work, staff is recommending that the City Council approve Amendment No. 1 to the existing agreement with GVP Consultants. FISCAL IMPACT: This amendment will increase the annual contract amount from $150,000 to $200,000. The Engineering Operating Budget includes sufficient funding to cover this amendment. No additional appropriations are required. EXHIBITS: 1. Resolution No. &?Ooa-/o/ approving Amendment No. 1 to agreement for professional engineering services with GVP Consultants. 2. Amendment No. 1 to agreement for professional engineering services with GVP Consultants. \ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25( 26 27 28 RESOLUTION NO. 2002-101 A RESOLUTION OF TH CITY COUNCIL OF THE CITY OF CARLSBAD, CALlFORNl , APPROVING AMENDMENT NO. 1 TO AN AGREEMENT FO PROFESSIONAL ENGINEERING SERVICES WITH GVP C $ NSULTANTS. WHEREAS, the City Council of the City of Carlsbad has reviewed the need for le utilization of contract services on an ongoing, as-needed basis in order to maintain service ?vels; and WHEREAS, the City Council has determined that GVP Consultants has performed in a atisfactory manner; and WHEREAS, the City Council recognizes the need for an increase in the amount of the greement due to an anticipated increase in the volume of work performed by GVP Consultants. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, ialifornia, as follows: 1. That the above recitations are true and correct. 2. That Amendment No. 1 to the agreement with GVP Consultants, a copy of which is ,ttached as Exhibit 2 and made a part hereof, is hereby approved. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council leld on the 2nd day of April , 2002 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, and Hall. iTTEST /? %61% OOD, City Clerk AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (GVP CONSULTANTS) This Amendment No. 1 is entered into and effective as of the /a 7H day of (ttffireement") by and between the City of Carlsbad, a municipal corporation, ("City"), and GVP Consultants, ("Contractor") (collectively, the "Parties") for Professional Engineering Services. L 200&, amending the agreement dated June 10, 2001 RECITALS A. The Parties desire to alter the Agreement's scope of work to increase the amount not-to-exceed in paragraph 5 of the Agreement to two hundred thousand dollars ($200,000) per fiscal year; and B. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A. 2. City will pay Contractor for all work associated with those services described in Exhibit "A on a time and materials basis not-to-exceed two hundred thousand dollars ($200,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A by June 30,2002. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. 1 City Attorney Approved Version W5.22.01 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR GVP CONSULTANTS **By: (sign here) lorint name/title) CITY OFKARLSBAD, a municigal ATTEST: D If required b; City, proper nokrial acknowledgment of execution by contractor must be attached. Ifa Corporation, Agreement must be signed by one corporate officer from each of the following two groups. 'Group A. Chairman, President, or Vice-president *Group 8. Assistant Secretary, Secretary. CFO or Assistant Treasurer Othewise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer@) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney Deputy City Attorney 2 City Attorney Approved Version #05.22.01 4 Exhibit A to Amendment No. 1 for Professional Eng Services (GVP Consultants) EXHIBIT "A" SCOPE OF SERVICES AND FEE SCOPE OF SERVICES General Engineering Services including, but not limited to: 0 Engineering studies and reports Engineer's opinion of probable cost Preparation of plans and specifications 0 Land development review services Planchecking services 0 Preparation and review of NPDES documents and reports 0 Other services as the City may request - FEE As specified in the Task Description and Budget for individual projects, either bytask, or: Registered Engineer = $85/hour Reimbursable expenses including fees, reproduction, postage and delivery will be billed at cost. 3 City Attorney Approved Version # 05.22.01 SAGIFAX 2l201102 2.47PM ELCAMIW&SIUlWC : 0 LJ , 'ACDEID, CERTIFICATE OF LIABILITY INSURANCE bvrLuYau DATElMM/DO~ PAGE I PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 02/20/02 E1 Camino Insurance-Lic0539016 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFIUTE b156 Vista Way, Suite 300 Oceanside, CA 92056 ALTER THE COVERAGE AFFORDED By THE POLICIES BELOW. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 760 721-3232 INSURERS AFFORDING COVERAGE INSURED INsuRERAHartford Casualty Insurance co GVP Consultants 3506 Chauncey Road Oceanslde, CA 92056 INSURER B: A-f- xv (244 INSURERC H ANYAUTO ALLOWNEDAUTOS SCHEDULEDLUTOS ANYAUTO UCWS LIABlLlTV CLAIMS MADE DEDUCTIBLE EMPLOYERS LIABILIW I~CRlPTIONDFOPERATIONS/LOCATIONS t*REPLACES CERTIFIC Ow HAM Bm ISSUED TO THE lh X4 OF ANY CONTR4CT OR OTHW D BY THE PWCIES DESCWBED HI 'HAVEEENREDUCEDBVPNDW, 2SBALZ5251 POLICYNUMBER 2SBALZ5251 IED NAMED ABOVE FORMEPWCYPEMW INOIlXTED NOTWlTHSTNDlNG XlMENT WIM RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR N IS SUBJECT TO PLL THE TERMS, MCLUSIONSND COND~oNSff SUCH 10/21/01 I /VEMlCLES/EXCLUSIONSAODEDBYENDORSEHENT/SPECIALF ,ATE DATED 2/15/02 , INCLUDING ill Operations of the Named Insured performed f t I I I (Petar;cldenll PROPERTYOAMAGE I I AUTOONLY- EAACCIDENT $ OTHERTHAN AUTO ONL? AGO f AGGREGATE EACHOCCURRENCE TORYLIMITS EL. EACH ACCIDENT I VISIONS 2G2010 ENDORSEMENT** c the Certificate Holder. :0: :ertif icate Holder named Additional Insured with respects General Liability. r30 day cancellation notice, except 10 day for non-payment of premium ~~ I I :ERTIFICATE HOLDER AOOITIONALINSUREOlNSURW LETTER CANCELUTION Ciiy of Carlsbad Engineering Department Ann: Donna Harvey Carlsbad, CA 92008 1635 Farady Avenue SMOULDANYOFTHEABOVEDEECAIBEDWLICIEEBECANCELLEDBEFORETHEUPIA*~ON lMPOSENOOBLIGATIONORLIABILIT*OFANYKINOUPDNTHEINSURER.ITSAGENTSOR 1 DATETHEAEOF,THEISSUINGINSURERWILLENDEAVORTOMAIL~DA~WAITTEN HOTICETDTHECEATIFICATE HOLOERNAMED~TMELEFT, BUTFAILURETOOO~OSHALL AUTHORIIEDREPRESENTATIVB REPRESENTATIVES. I IMPORTANT H the certbte hdder is an ADDmONAL INSURED, the pdicy(ies) mst be endorsed. A statement a7 his certiticate does not mnfer rights to the certificate hdder in lieu of such endorsement(s). require an endorsement. A statement m this certiticate does not confer rights lo the certificate 11 SUBROGATION IS.WANED, subject to thetermsand mnditionsofthe pdicy,+emin policies may hddw in lieu of such:endorsement(s). DISCLAIMER me CertiRcate of Insurance on the mrse side of this fwm does not mnstilute' a contract between the iswing insurer(s), authorized representative or producer, and the certificate hdder, nor does it afilrmalbely or negatively amend, extend or alter the coverage affwckd bythe pdicieslistdtherem. .- SAGIGAX 2/20/102 ZlllPM ELCAMINOINSURANCE PAGE 3 POLICY NUMBER: 72SBALZ5251 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEESS or CONTRACTORS [FORM B] This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Carlsbad Engineering Department Attn: Donna Harvey Carlsbad, CA 92008 1635 Farady Avenue {If no entry appears above, information required lo complete this endorsement will be shown in the Declarations as applicable to this endorsement.) the Schedule, but only wRh respect to liability arising out of "your work for that insured by or for you. WHO IS AN INSURED (Section II) is amended to indude as an insured the person or organization shown in **REPLACES CERTIFICATE DATED 2/15/02, INCLUDING CG2010 ENDORSEMENT** All Operations of the Named Insured performed for the Certificate Holder. Certificate Holder named Additional Insured with respects General Liability. *30 day cancellation notice, except 10 day for non-payment of CG 20 10 11 85 FEB-28-82 12:46 PM GVP CONSULT~NTS 760 720 2282 P.02 m- CERTIFICATE OF LIABILITY INSURANCE DATE (MWDDNY! PRODUCER 19578 10THAVENUE N.E. POULSBO WA 98370 POLICIES BELOW. PHONE: 1360) 598.37nn DEC 17 01 J' HALL CoMPANYNE INSURANCE SERVICES CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ..", ." I COMPANIES AFFORDING COVERAGE " A: LUMBERMKMUTUAL " CASUALTY~6~A~Y"A~~ - - COMPANY 0: COMPANY C. ." ~ ~ ~ ~ ~ . .. .. ~ ~ ~~~~ . ....... ~ . . . ..... POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD IHDICATEO. CE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALI THE TERMS. EXCLUSIONS AND COND,TIONS OF SUCHPOLlClLS. EMENT, TERM OR CONDITION OF ANI CONTRACT OR DTHER DOCUMENT WITH RESPECT TOYlHlCH THIS CERTIFICATE VAT BE lSSUtD REDUCED BY PAID CLAIMS ~ .. .. . ALL OWNED AUTOS SCHEOULCOAUTDS HIRED4UTOS NON-OWNEDAUTOS ~ - " .. . . DEDUCrlOiE I I I I DESCRIPTION OF OPERATlONS/LOCATlONSNEHlCLES/SPEClAL ITEMS CERTIFICATE HOLDER ADDITIONAL INSURED: INSURER LETTER: CANCELLATION I I I DESCRIPTION OF OPERATlONS/LOCATlONSNEHlCLES/SPEClAL ITEMS I CERTIFICATE HOLDER ADDITIONAL INSURED: INSURER LETTER: CANCELLATION SHOULD ANI OF THF ARDVF nESCRIREO PQLICIES BE CANCELLED BEFORETHE EXPIPATION DATE THEREOF. THE ISSUING CQMPAW WI11. MAII 30 DAY YIT~ITT~U NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.8VT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSF NO 081 GATION OR LIABILITY OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES AUTnORlLED RCPRE~~NTATIYC CITY OF CARLSBAD ENGINEERING DEPARTMENT 1635 FARADAY AVENUE CARLSBAD. CA 92008-73+4 Attention: LLOYD 8. HUEES ACORD 25-S (7197) Cerlillcale # 14622 AT 7& ASHLEYHURD EXHIBIT 2 Customer Opinion Survey La Costa Canyon Park Improvements * c o Should be more toddler age equipment. Separate playground into age categories. o More baby/toddler swings. o More people would use the park if better playground equipment existed. o We go to Stagecoach because this park has inadequate equipment and facilities. o Tennis courts need refurnishing o Drinking fountain at tennis courts does not work. Please fix o Your staff is doing a great job maintaining this park! Keep up the good work! o I have 4 kids (all ages) that play at the park every day. The playground is old much variety. Please improve!! o We love the Park! It is well maintained and City personnel are very professional. As new parents our most pressing issue is public safety. We would like to see more police patroling in the area and perhaps more lighting. A suggestion for the bathroom improvements is a "family" bathroom with a changing table, so either parent can take care of the diaper changing and feel safe. o Need dispensers with dog-scooping baggies in the upper area. Need more trees - larger ones! o Courts need to be resurfaced. Drinking fountains may have to be replaced. Bathroom sinks are broke. o Inside the fenced are things are fine. Outside and at the front of the park is very neglected and over run. o Thanks for planting the new trees. The park looks beautiful. The hawks are back! There's garbage in the undergrowth from older kids who invade the park at night. The area in front (entrance) is tended by neighbors to keep it from getting too out of hand. People in the area joke that it's the worst cared area in Carlsbad! o How about more "dog friendly' park facilities. o Add a tricycle path around the tot lot and shaded benches. Put stepping stones in the sand as building platform. o Tennis courts need resurfacing. Water fountain at tennis courts need tobe put in service. Access stairs need maintenance. o This park has needed a lot of attention for years. I hope these improvements go forward. Put in a 3 hole putting green. Paint hopscotch patterns. 7