HomeMy WebLinkAbout2002-04-09; City Council; 16713; Agmt for Park Master Plan - Pine School ParkCITY OF CARLSBAD --AGENDA BILL
AB# 16.713 TITLE : DEPT.HD.JW~
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MTG. q/9/02
CITY MG+ PLAN SERVICES FOR PINE SCHOOL PARK DEPT. Recreation
CITY ATTY CONSULTANT AGREEMENT FOR PARK MASTER
RECOMMENDED ACTION :
Adopt Resolution No. 2002-108 approving the consultant agreement with Schmidt
Design Group for master planning of Pine School Park.
ITEM EXPLANATION :
The City Council has approved funds in the Fiscal Year 2001-2002 Capital Improvement
Program for master planning of Pine School Park. The proposed 7-acre park is located in the
Northwest Quadrant of the City, bordered by Pine Avenue, Harding Street, Chestnut Avenue and
the Madison Street alley. The site is the former location of Pine Elementary School and was
purchased by the City in 2000.
The first step in the Master Plan process is selection of a park planning consultant. Staff sent out
Requests for Qualifications and received 12 submittals. A Review Committee of 6 staff and 2
Parks and Recreation Commissioners evaluated the submittals, short-listed 4 firms, and after
interviews, unanimously recommended the award-winning firm of Schmidt Design Group ("SDG")
as the most qualified to assist the City in preparing a park Master Plan.
SDG's scope of work includes data collection, opportunities and constraints analysis, public
outreach, preliminary park design alternatives, final Master Plan, and participation in
presentations to Parks and Recreation Commission and City Council.
There is also a public art component to the project and it is proposed that the artist will be hired
separately from the contract with SDG. The Art's Office will issue a Request for Qualifications
and will make a recommendation as to the most qualified artist for this project. It is anticipated
that the artist will be involved during the master plan process in order to integrate the art into the
design of the park.
PROPOSED MASTER PLAN PROCESS
To begin the planning process, staff would recommend that a community workshop be held
which includes City Council participation. As such, the workshop would assume the structure of
a regularly noticed City Council meeting. However, the only agenda item would be dedicated to
the future of the park site. During the initial meeting, staff would propose outlining several
existing planning documents which, to date, have contributed to a vision for this community park.
Such documents include, but are not limited to, the Parks and Recreation Element of the
Carlsbad General Plan, the Capital Improvement Program Budget, and the Park Site Facility
Standards and Guidelines for community park construction. These documents, while flexible, are
typically used as starting point for discussions around new park programming.
After considering the planning documents, the size and location of the site, and most importantly,
previously received public input, staff would request that Council establish "guiding principles" for
the park development. More specifically, staff would look to the Council to establish "parameters"
within which to create the park Master Plan. For example, the "guiding principles" or "parameters"
might consider such things as including or restricting the development of a swimming pool, a
AB# 16,713
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community center/gymnasium, or a cultural center. Other considerations might include additional
areas, which should or shouldn't be considered in the Master Plan (Le. Chase Field, the recently
purchased Madison Street properties, etc.)
By establishing the "guiding principles" of this park Master Plan, any subsequent public input
process can become more focused on the ultimate recommendations for development of this
park. I ENVIRONMENTAL REVIEW I It has been determined that approval of the consultant agreement for master planning services of
Pine School Park is exempt from CEQA Guidelines under Government Code Section 15306. 1 FISCAL IMPACT:
Staff has negotiated a contract for the master planning with SDG for $155,309. There is currently
an available balance of $683,000 in the Pine School Park account (Public Facility Fee funds) that
will cover the cost of the master planning effort. These funds are also earmarked for the
demolition of existing school buildings and implementation of the "interim use plan" adopted by
Council last year. A separate Agenda Bill will be following shortly to address the demolition
project.
I EXHIBITS:
1. Resolution No. 2002-108
2. Location Map
3. Agreement for Master Plan and Design Services for Pine School Park
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RESOLUTION NO. 2o02-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH SCHMIDT DESIGN GROUP FOR
MASTER PLANNING AND DESIGN OF PINE SCHOOL PARK.
WHEREAS, the City Council has determined it necessary, desirable. and in the public interest to
appropriate funds and has budgeted in the 2001-2001 Capital Improvement Program for master planning
and design of Pine School Park; and
WHEREAS, Request for Qualifications were solicited, finalist selected, and interviews completed
by a Selection Committee of staff and Parks and Recreation Commissioners; and
WHEREAS, Schmidt Design Group was determined by the Selection Committee to be the most
qualified to provide the master planning and design services for the Pine School Park project; and
WHEREAS, a fair and equitable fee was negotiated with Schmidt Design Group for a determined
scope of work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct
2. The Professional Services Agreement with Schmidt Design Group is hereby approved and the
Mayor and City Clerk are authorized and directed to execute said agreement.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held
on the 9th day of APRIL , 2002 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Nygaard, Hall
ATTEST. , 1 L AINE . WOOD, City Clerk (SEAL)
VICINITY MAP NOT TO SCALE
EXHIBIT 2 Y
AGREEMENT FOR PARK MASTER PLAN AND DESIGN SERVICES FOR PINE
SCHOOL PARK WITH SCHMIDT DESIGN GROUP
THIS AGREEMENT is made and entered into as of the /A TH day of WP P-\L , 2002, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and Schmidt Design Group, a Corporation, ("Contractor").
RECITALS
A. City requires the professional services of a landscape architectural /
B. Contractor has the necessary experience in providing professional
C. Selection of Contractor is expected to achieve the desired results in an
D. Contractor has submitted a proposal to City and has affirmed its
planning firm that is experienced in park master planning and design.
services and advice related,to Pine School Park Master Plan.
expedited fashion.
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A', which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Aareement will be effective for a Deriod of one vear from the date first
above written. The City Manager may amend the Agreemen; to extend it for one
additional one-year period or parts thereof in an amount not to exceed thirty thousand
dollars ($30,000) per Agreement year. Extensions will be based upon a satisfactory
review of Contractor's performance, City needs, and appropriation of funds by the City
Council. The parties will prepare a written amendment indicating the effective date and
length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
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EXHIBIT 3 5
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be One hundred fifty five thousand three hundred and nine dollars ($155,309). No
other compensation for the Services will be allowed except for items covered by
subsequent amendments to this Agreement. The City reserves the right to withhold a
ten percent (10%) retention until City has accepted the work andlor Services specified
in Exhibit "A.
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A'.
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
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Except as to the sole negligence or willful misconduct of City, Contractor will defend,
indemnify and hold City, its officers, agents and employees, harmless from. any and all
loss, damage, claims, demands, liability, expense or cost, including attorney's fees,
which arises out of, or is in any way connected with the performance of, the Services by
Contractor or any of Contractor's employees, agents or subcontractors, notwithstanding
that City may have benefited from their services.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of the Agreement.
IO. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V'.
10.1 Coveraqes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, .agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
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Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability.
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providina Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveraqe. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor.will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
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Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement
For City: For Contractor:
Title: Park Development Manager Name 6ku 5&vndf
Department: Recreation Title f'r?iide~f
City of Carlsbad Address 2655 FoUfi h.
Address : 1200 Carlsbad Village Dr. SaM %&o, q2P3
Carlsbad, CA 92008 Phone No. 61q. 239. 14bL
Phone No.: (760) 434-2855
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
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Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state' and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHlBm
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (IO) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or .
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act,.it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
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acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
(sign here)
(print narneltitle)
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CITY OF~ARLSBAD, a viicipal
ATTEST
City Clerk
City Attorney Approved Version #05.22.01
th;, entity upon behalf of which the personw
acted, executed the instrument.
Description of Attached Document
Title or Type of Document:
Document Date:
Signer@) Other Than Named Above:
Capacity(ies) Claimed by Signer '*! .,
Signer's Name:
Z Individual
- Partner - 7 Limited E General
.,
'p orporate Officer - Title@): Q-rsdemi '. ,
.,
1: Attorney-in-Fact
T Trustee Y. Guardian or Conservator
L' Other: ~~
Signer Is Representing: I i ;.
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
By:
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SCOPE OF PROFESSIONAL SERVICES
PINE SCHOOL PARK MASTER PLAN
March 22,2002
1.0 GENERAL ITEMS
1.1.1 The basic services to be provided consist of all landscape architecture and
architectural design services for the Pine School Park through the General
Development Plan, which includes topographic survey, geotechnical
survey, research, information gathering, site analysis plan, park
development program (schematic design) and the general development
plan (master plan). The additional phases of design including design
development, construction documents, construction bidding, and
construction administration, will be negotiated as a separate contract.
1.1.2 CONSULTANT, with City concurrence, shall determine which civil
engineering, soils engineering/geotechnical, surveying, architecture
services,-and other services will be necessary to complete the Project.
the CONSULTANT.
Separate subcontracts for the consultants listed herein will be arranged by
1.1.3 At each design review stage, the CONSULTANT will provide the City, for
review and approval design drawings and documents as requested for
City, Steering Committee, School District and Little League review.
1.1.4 Provide to the City minutes of all design meetings as a record for all
involved as to the process of the design project. Minutes from the
meetings will be sent to the City within the week following the meeting
1.2 SITE ANALYSIS AND RESEARCH
1.2.1 Initial Project Meeting. The initial project meeting will include a discussion
between the members of the consultant team and the City staff. The goal
of the meeting will be to establish a clear and concise direction for this
project, review project schedule, and discuss party roles throughout the
project.
1.2.2 Initial Site Visit. The consultant team will visit the project site to continue
the discussion of the relevant issues associated with this project.
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EXHIBIT A
1.2.3 Topoaraphic Survev Extension. The survey and aerial mapping
consultants will prepare a topographic map at 1” = 20’ scale extending the
aerial topography shown on
the existing ALTA survey documents provided by the City of Carlsbad, to
cover the Chase Field Baseball Field areas and three residential parcels
west of the alley, north of Chestnut Avenue. The topographic survey will
be prepared by Flores Lund Consultants and will include:
20 scale aerial mapping at 1 foot contours
Aerial targets set and surveyed
All easements of record shall be plotted
Any fence line or other encroachments as evidence by surface
The format of the digital map will be AutoCAD Release 14.
All research for reference survey map.
improvement shall be determined and noted.
1.2.4 Base Mac, Production. A digital base map will be prepared at 1” = 20’ for
use in the planning of the project. The format of the digital map will be
AutoCAD Release 14. Information gathered from existing plans regarding
existing boundary, utilities and right-of-ways will be added to the base
map. The consultant will be provided a title report by the city for the
completion of this work.
1.2.5 Review Previous Studies and Proiects. All existing plans, policies, reports
and other available data will be reviewed to familiarize the consultant team
with the previous planning and design efforts.
1.2.6 lnventorv Existina Conditions and Conduct Site Analysis. The consultant
team will inventory the project area to gather information on existing
conditions, surrounding uses, physical features and microclimatic
conditions. The site will be analyzed for opportunities and constraints
such as the adjoining land use, views into and out of the park, wind, sun
exposures, soil formations, drainage patterns, etc. Consultant will catalog,
and present graphically, the existing conditions, utilities, hydrology, views,
microclimates, solar orientation and other project characteristics (Site
Analysis Plan).
1.2.7 Preliminary Geotechnical Evaluation. This evaluation will be completed
by Ninyo and Moore and will include the following:
Review of readily available background information such as pertinent
existing geotechnical reports, aerial photographs, and topographic and
geologic maps.
Perform a geologic reconnaissance of the site.
Site visit to mark boring locations and coordinate with Underground
Service Alert for utility clearance.
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Drilling, logging, and sampling of six exploratory test borings with a
truck-mounted drill rig. The borings will be drilled to depths of 10 to 15
feet, or refusal, whichever occurs first. Bulk and in-place samples of the
encountered soils will be collected and transported to the laboratory for
testing.
Perform geotechnical laboratory testing on selected samples to include
' in-situ moisture content and dry density, grain size analyses, shear
strength, expansion index, R-value, and corrosivity.
conclusions, and geotechnical recommendations for the design and
construction of the subject project, including site seismicity, liquefaction
potential, site preparation and earthwork, slope stability, foundation
types, potential for subsidence, settlement, pavement sections, uplift or
collapse, and anticipated corrosion potential of the on-site soils.
Prepare an illustrated report to provide preliminary findings,
1.2.8 Review Proiect ADDroach. The consultant will evaluate the program
information obtained from city staff in conjunction with the site analysis in
order to refine the project approach.
1.3 PARK DEVELOPMENT PROGRAM
1.3.1 City Council Meetinqs. Consultant will attend two City Council
Meetings/workshops to listen to Council discussion and the City's
objectives for the project. Consultant will prepare notes and minutes
1.3.2 Guidiw Principals. Consultant will attend a meeting with city staff to
determine the general parameters established by the City Council. This
meeting will be held to describe design processes, identify committee
roles, and present the Site Analysis Plan identifying the opportunities and
constraints of the site. All future meeting dates will be established. The
first community workshop will be discussed and planned.
1.3.3 Public Art CornDonent. It is understood that a public art component will be
a part of the design effort. The City of Carlsbad will select and fund the
participation of a public artist. The consultant team will coordinate the
participation of this artist in the design process.
1.3.4 PreDare DeveloDment Plan Alternatives. With direction provided .by the
Council, guiding principals and community, the consultant will prepare
design alternatives for the site and building. Up to four alternatives will be
prepared and will consider direction received as well as existing
conditions, site analysis, construction budget and the previous studies
obtained by the consultant. The plans will illustrate the composition of the
site elements including all proposed buildings, access and parking,
general hardscape design, general field lighting parameters and plant
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mass'ing. Consultant will provide preliminary floor plans and elevations for
buildings.
1.3.5 Conduct Communitv Workshop I. The Consultant (Schmidt Design Group,
Inc. and Manuel Oncina Architect) will conduct the first of two community
workshops. Consultant will present the Site Analysis Plan to illustrate the
opportunities and constraints of the site. The guiding principals will be
presented as determined by the City Council. The consultant will guide
the attendees through a discussion regarding their hopes and vision for
the proposed park. Consultant will ask for and note all of the technical
and design issues and concerns of the community.
1.3.6 Consultant team will meet with staff to discuss and refine the alternative
plans. Strategy for the next Community workshop will be included.
1.3.7 Conduct Communitv Workshop II. The Consultant (Schmidt Design
Group, Inc. and Manuel Oncina Architect) will conduct the second
community workshop. Consultant will present the alternative park and
building designs. Consultant will ask for and note all of the technical and
design issues and concerns of the Community.
1.3.8 Prepare Refined Development Plan Alternatives. With direction provided
by the community and staff, the consultant will refine up to two design
alternatives for the site and building. The plans will illustrate the
composition of the site elements including all propose'd buildings, access
and parking, general hardscape design, general field lighting parameters
and plant massing. Consultant will provide preliminary floor plans and
elevations for building.
1.3.9 Consultant team will meet with staff to discuss the refined alternative
plans.
1.4 MASTER PLAN
1.4.1 Preliminaw Electrical Enaineerino Studies. Turpin & Rattan Engineering,
Inc. will provide the following:
Develop preliminary electrical load calculations to determine the
Various electrical distribution schemes and design will be investigated
' and reviewed for future growth, initial cost, and life cycle costs.
Preliminary contact with San Diego Gas & Electric will be
voltage and size of the electrical services.
accomplished to determine point of service, service requirements,
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location of transformer pad, and if any off site improvements are
required to bring electrical service to the site.
Field investigation to determine existing as built conditions.
Provide a study that determines lighting impacts to surrounding
residents.
Attendance at one (1) community meeting with the client and the entire
NE team to determine the specific electrical scope requirements.
Conceptual utility parameters will be prepared for the various electrical
systems and sub-systems.
An estimate of probable electrical construction costs will be
established.
1.4.2 Prepare Conceptual Landscape Plan. A conceptual landscape plan will
be shown for each alternative shown within the Master Plan.
1.4.3 Prepare a Final Cost Estimate. A final estimate of construction
improvements for both design alternatives will be prepared during this
phase.
1.4.4 Prepare Final Concept Sketches. Concept sketches will be prepared to
illustrate the proposed site elements. Final building floor plans and
exterior elevations will be included. Recommendations for the material
costs and finishes will be provided.
1.4.5 Final Presentation to Council and Boards. The revised Master Plan and
Cost Analysis will be presented at separate public meetings for the Parks
and Recreation Commission and City Council for resolution adoptions of
the final Master Plan. The CONSULTANT will prepare a Powerpoint
presentation for these two meetings.
1.4.6 Prepare Master Plan. Using the input gathered during the community
workshop and committee meetings, the consultant will prepare the Master
Plan showing up to two (2) alternatives. This plan will be in 8 %” x 11”
book format detailing the design process and including illustrative
drawings of the proposed improvements. This Master Plan will include the
following items:
a. Introduction including location maps
b. Existing Conditions
c. Preliminary Design Concepts
d. Park Programming
e. Master Plan including project sections
g. Landscape Concepts including recommended plant material list
h. . Engineering Concepts including utility conncections
I. Estimated Construction Costs
f. Architectural Concepts including floor plans and elevations
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I. Summary of Master Plan process
1.5 CITY RESPONSIBILITES
1.5.1 The CITY shall provide full information as to the requirements of the project,
1.5.2 The CITY shall furnish all legal advice and services required for the Project.
1.5.3 The CITY shall notify the Consultant of administrative procedures required
and name representatives, if any, authorized to act in its behalf.
1.5.4 The CITY shall review documents submitted by the Consultant and shall
promptly render decisions pertaining thereto to avoid unreasonable delay in
the progress of the project.
1.5.5 The CITY shall provide traffic and parking calculations required for this
1.5.6 The CITY will provide a title report for all properties.
including budget limitations and scheduling.
’ project.
1.6 EXCLUSIONS
1.6.1 The initial design phases do not-include construction documents, bidding
1.6.2 Three Dimensional Conceptual Site Model
1.6.3 Investigation of existing conditions that are hidden or concealed beneath
walls, slabs or underground. Any existing condition that will require
destructive testing to determine the existing conditions is not included.
Therefore cannot assume any responsibility for these “concealed”
conditions.
1.6.4 Environmental sampling and testing of the subsurface soils is not included
within the scope of this proposal. A detailed cost for these services, if
needed, will be provided upon request.
of agency requirements, which are not described above, shall be
considered additional services.
1.6.6 Our services do not include Traffic Engineering. The municipality may
require traffic signing and striping plans, signals plans, construction phase
traffic control plans or other Traffic Engineering services. If desired, we
would be happy to arrange a Traffic Engineering subconsultant to provide
these services.
8, contract award, and construction administration.
1.6.5 Any additional reports, studies, surveys or other tasks required as a result
COSTS FOR SERVICE
The following fixed fees are proposed for the scope of work outlined above:
Consultants fees noted Flores Lund Consultants (FLC), Turpin and Rattan (RT),
Manuel Oncina Architect (MOA). Consultant fees include a 15% mark up.
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1.2
1.3
1.4
SITE ANALYSIS AND RESEARCH
Topographic Survey Extension (FLC)
Preliminary Geotechnical Evaluation (Ninyo & Moore):
Research / Information Gathering / Site Analysis Plan
TOTAL THIS PHASE
PARK DEVELOPMENT PROGRAM
Two City Council Workshops:
Preparation of up to four Master Plan alternatives:
Prepare and refine space program for buildings (MOA)
Coordination with team for building structure into park
Prepare alternative floor plans and concept elevations (MOA):
Electrical Engineering Consultation(TR):
Prepare refined Master Plan alternatives
TOTAL THIS PHASE:
MASTER PLAN
Preparation of Master Plan and Report
Civil Engineering Consultation (FLC):
Electrical Engineering Consultation (TR):
Architectural concept report preparation (MOA):
Preparation of two preliminary cost estimates:
Final presentation to Parks and Rec. Commission and Council:
Refinement and completion of report:
TOTAL THIS PHASE:
Master plan (MOA):
Grand Total:
Reproduction and expenses all phases (estimate)
$13,685.00
$7,360.00
$6,700.00
$27,745.00
$5,500.00
$17,300.00
$12,937.00
$5,175.00
$25,875.00
$15,540.00
$84,339.00
$2,012.00
$10,450.00
$2,300.00
$2,012.00
$7,763.00
$5,200.00
$3,500.00
$6,500.00
$37,725.00
$149,809.00
$S,S00.00
SECTION 2
ADDITIONAL SERVICES HOURLY BILLING RATES
For additional services requested by the owner, fees will be charged for technical
work, consultation, and additional services. Charges will be made for typing, as
in the preparation of reports, and for time and costs of printing. No direct
charges will be made for normal secretarial service, office management or
general accounting; these items are included in overhead. Hourly rates are as
follows.
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Principal Landscape Architect (Glen Schmidt) $150.00/hr.
Associate Landscape Architect / Director of Environmental Planning 11 5.001hr.
Senior Project Manager (Jeff Justus) 95.001hr.
Project Manager 75.001hr.
Project Landscape Architect 65.00/hr.
Irrigation Designer 65.00lhr.
Assistant Landscape Architect 55.00/hr.
Landscape Architectural Drafter 50.00/hr.
Clerical/Typist '50.001hr.
Time spent in travel in the interest of the client will be charged at hourly rates. A
minimum of 1 hour will be charged for any site visit. No more than 8 hours of
travel time will be charged in any one day. Subsistence will be charged when it
is necessary for personnel to be away from the office overnight.
Vehicular use for travel in the interest of the client: .35/mile
Consultants employed by Schmidt Design Group, Inc.: their billing marked up by
a factor of 1.1 5.
Reproduction printing costs, film and film developing, delivery service fees, soils
testing: Schmidt Design Group, Inc. cost is marked up by a factor of 1.1 5.
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