HomeMy WebLinkAbout2002-04-16; City Council; 16722; Carlsbad Swim Complex,B# 16,722
ITG. 4/16/02
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CITY OF CARLSBAD -AGENDA BILL
m:
APPROVE CHANGE ORDER NO. 1 AND ALLOCATE FUNDS TO
DEPT. HD.
PAY FOR THE POOL IMPROVEMENTS AT THE CARLSBAD CITY ATTY.
SWIM COMPLEX CONTRACT NO. FAC02-12
CITY MGR.Xp
RECOMMENDED ACTION:
Adopt Resolution No. 2002-120 approving Change Order No. 1 and allocating funds from the
City Council's Contingency Account to pay for the pool improvements at the Carlsbad Swim
Complex, Contract No. FACO2-12.
ITEM EXPLANATION:
On February 19, 2002, Council awarded a contract to Gardner Pool Plastering, Inc. (Contractor) to
perform pool improvements at the Carlsbad Swim Complex. The improvements include removing the
existing fiberglass and plaster and replacing it with a new plaster finish. The project also required
removing and replacing ceramic tiles and floor inlets as well as rust repairs.
During the fiberglass removal process, the contractor discovered that the existing tile lanes were
improperly secured. Specifically, the tiles were laid on top of the fiberglass, which is not secured to the
concrete. As a result, the tiles will fall off because the fiberglass is not bonded to the existing plaster
and gunite underneath. A change order is needed to allow the contractor to purchase 1,305 square feet
of new tile lanes and install said tile on the new plaster finish. In addition, in an effort to minimize
potential staining on the new plaster finish, the contractor proposes to raise the floor returns at the
shallow end of the pool and add 27 square feet of tile. Performing the additional work described above
will cost the City $34,430 which is 35.8% of the original contract price of $96,021. According to C.M.C.
1.28.172, the City Council shall approve change orders that exceed twenty-five percent of the original
price. The Contractor has indicated that the change order will extend the completion date by five
working days.
FISCAL IMPACT:
The new project cost is $130,451. On February 19, 2002, Council awarded the contract to Gardner
Pool Plastering, Inc. and staff encumbered $96,021 for the pool improvements. Council also
approved a contingency amount of $19,000; however, additional funding is needed to complete this
project. An additional $15,430 needs to be appropriated from Council's Contingency Account.
EXHIBITS:
1. Resolution No. 2002-120 approving Change Order No. 1 and allocating funds from the City
Council's Contingency Account to pay for the pool improvements at the Carlsbad Swim
Complex, Contract No. FAC02-12.
2. Change Order No. 1
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EXHIBIT 1
II RESOLUTION NO. 2002-120
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING CHANGE ORDER NO. 1
AND ALLOCATING FUNDS FROM THE CONTINGENCY
ACCOUNT FOR THE POOL IMPROVEMENTS AT THE
CARLSBAD SWIM COMPLEX
WHEREAS, on February 19, 2002, Council awarded a contract to provide pool
improvements at the Carlsbad Swim Complex; and
WHEREAS, an unforeseen expenditure has occurred that will exceed the projects
11 approved contingency fund; and
WHEREAS, additional funding needs to be appropriated in the Recreation-Aquatic Capital
Outlay Budget; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest
to approve Change Order No. 1 for the Pool lmprovements..at the Carlsbad Swim Complex,
Contract No. FACO2-12; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
11 2. That $15,430 be allocated from the City Council Contingency Account to the
Recreation-Aquatic Capital Outlay Budget.
3. That the City Council does hereby approve Change Order No. 1 for the Pool
Improvements Project at the Carlsbad Swim Complex, Contract No. FAC02-12 and authorizes the
Mayor to sign said change order.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 16th day of 2002 by the following vote, to wit:
chin, Finnila, Nygaard, Hall
ATTEST:
WKAREN R. KUNDTZ, Assistant City Clerk
(SEAL)
EXHIBIT 2
CITY OF CARLSBAD
CONTRACT CHANGE ORDER TRANSMllTAL - C/O # 1
POOL IMPROVEMENTS AT THE CARLSBAD SWIM COMPLEX
CONTRACT0 NO. FACO2-12
Date Routed: - To:
Public Works Director/City Engineer
Public Works Manager/General Services
Finance Director
City Manager/Mayor
Reason for change:
The Contractor discovered that the existing tile lanes were improperly secured.
Specifically, the tiles were laid on top of fiberglass, which is not secured to the concrete.
As a result, the tiles will simply fall off because the fiberglass is not bonded to the
existing plaster and gunite underneath. This change order allows the contractor to
purchase 1,305 square feet of new tile and install said tile.
Staff and the City’s consultant (Aquatic Design Group) concurred with the contractor’s
findings and authorized him to perform the work.
Cost: $33,930.00 (includes material, tax, labor and mark up. Mark up is at 15%
for material and 20% for labor as per contract specifications).
In addition, in an effort to minimize potential staining on the new plaster finish, the
contractor proposes, and staff concurs, to raise the floor returns at the shallow end of
the pool and add 27 square feet of tile.
Cost: $500.00 (includes material, tax, labor and mark up. Mark up is at 15% for
material and 20% for labor as per contract specifications).
COST ACCOUNTING:
Original contract amount ..................................................................... $96,021 .OO
Total amount this c/o .......................................................................... $34,430.00
Total amount of previous do‘s ..................................................................... $0.00
Total c/o‘s to date ................................................................................ $34,430.00
New Contract Amount ....................................................................... $130,451.00
Total c/o‘s as Yo of orlglnal contract ........................................................... 35.8 %
Contingency monies encumbered ................................................................. $0.00
Contingency decrease .......................................................................... $34.430.00 I
Contingency Subtotal .................................................................................... $0.00
Total c/o’s to date ................................................................................. $34,430.00
Contingency Balance .................................................................................... $0.00
..
2,
CITY OF CARLSBAD
CONTRACT CHANGE ORDER NO. 1
CONTRACT NO. FAC02-12 P.O. NO. P110937 ACCOUNT NO. 0014520-9022
CONTRACTOR: Gardner Pool Plasterina. Inc.
ADDRESS: 1 165 N. Johnson Avenue
El Caion. CA 92020
The Contractor is directed to make the following changes as described herein.
Changes shall include all labor, materials, equipment, contract time extension, and all
other goods and services required to implement this change. Payment stated on this
change order includes all charges, direct or indirect, arising out of this additional work
and is expressly agreed between the City and the Contractor to be the complete and
final costs hereof. The requirements of the specifications, where pertinent and not in
conflict with this change order, shall apply to these changes. This change order is not
effective unless signed by the City Manager andlor the Mayor.
Pursuant to
Item:
Cost Breakdown as follows:
1. Remove the tile lanes, which were improperly installed on the
existing fiberglass and purchase and install new racing lane tiles $33,930
2. Raise the four floor returns in the plaster at the shallow end of the
pool and add 27 square feet of 2 white tile around each return. $ 500
TOTAL INCREASE TO CONTRACT COST $34,430
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Change Order No. 1 Page 2
TIME FOR COMPLETION OF ALL WORK UNDER THIS CONTRACT SHALL NOT BE
AFFECTED BY THIS CHANGE ORDER;
RECOMMENDED BY: APPROVED BY:
RNAhCE DIRECTOR (DATE)
DISTRIBUTION:
GENERAL SERVICES
CONTRACTOR PURCHASING
GARDNER POOL PLASTERING, INC. 1165 N. JOHNSON SUITE io2 EL CAJON. CA 920~0
Callfornia State Llcense # C53-701980
www.gardnerpoolplastering.com
(619) 593-8880 FAX (619) 5934886
Proposal
March 27,2002
Scott Carroll
405 Oak Avenue
Carlsbad, CA 92008
Via Facsimile: Original by Mail
RE: Change order at Carlsbad Swim Complex - Contract No. FACO2-12
Mr. Carroll
You are awair of the problem at the swim complex, so I have put together a price for you as
follows:
1. To remove the tile lanes which were improperly laid on the existing fiberglass
and to install new racing lane tiles with targets is at a cost of- $33,930
2. To raise the four floor returnes in the plaster at the shallow end of the pool and
add 18" x 18" of 2 inch white tile around each one would be- $500
If you have any questions or decide to schedule this please call me directly. My cell
number is (619) 944-0896.
Mike Mckenna
Gardner Pool
CC: Scott Ferrell @ Aquatic Design Group