The URL can be used to link to this page

Home My WebLink About2002-06-25; City Council; 16806; Council Policy No. 61 Revision - Grad NiteCITY OF CARLSBAD --AGENDA BILL AB# 16,806 DEPT.HD.~ m: MTG.Ba.02 MGR. DEPT. Recreation CITY ATTY Council Policy #61 Revision Grad Nite-Request for City Contributions to Grad Nite Activities RECOMMENDED ACTION : Adopt Resolution No. 2002-190 revising Council Policy #61 (Grad Nite Contribution) to increase the contribution amount to $7,100, which is to be distributed on a proportionate basis to Carlsbad High School, San Marcos High School, La Costa Canyon High School and San Dieguito High School Academy. (Exhibit 2) ITEM EXPLANATION : On January 12, 1999 City Council approved Council Policy #61, Grad Nite-Reauest for City Contributions to Grad Nite Activities, appropriating $5,000 to be distributed on an equitable basis to Grad Nite Committees that serve Carlsbad high school seniors. The policy stipulates that the donation amount be reviewed every three years to consider increasing the City's contribution in support of Grad Nite activities. Over the past three years the number of Carlsbad resident seniors has increased from 571 to 812, which represents a 42% increase. The matrix below defines these increases. 1999 2002 Number of Number of Hiah School Carlsbad Seniors Carlsbad Seniors YO Increase Carlsbad High School (CHS) 387 524 35 San Marcos High School (SMHS) 17 17 0 La Costa Canyon High School (LCHS) 141 237 68 San Dieguito Academy (SDA) 26 34 30 TOTAL 571 81 2 42% If the Council concurs with increasing the current Grad Nite contribution, one methodology to consider is to increase the fund proportionately by the percentage increase of Carlsbad seniors (42%) or $2,100. Other options include increasing the fund by $1,000 andlor leaving the contribution at $5,000. Calculations for each option outlining what the 1999 contribution was and what the contribution amounts would be for each option is listed below. Staff Recommendation Increase of $2,100 = $7,100 Donation ($8.74 Der student) School Donation 1999 Donation 2002 CHS $3,550 $4,650 SMHS $0 $ 150 LCHS $1,200 $2,000 SDA $ 250 $ 300 ~ TOTAL $5,000 $7,100 I AB# 16.806 Page 2 Alternative 1 : Increase of $1.000 = $6,000 Donation ($7.40 per student) School 1999 Donation 2002 Donation CHS $3.550 $4,000 SMHS $0 $ 100 LCHS $1,200 $1,750 SDA $ 250 $ 150 TOTAL $5,000 $6,000 Alternative 2: Donation to remain at $5.000 ($6.15 per student) School 1999 Donation 2002 Donation CHS $3.550 $3,225 SMHS $0 $ 105 LCHS $1,200 $1,460 SDA $ 250 $ 210 TOTAL $5,000 $5,000 FISCAL IMPACT: Staff is requesting an additional $2,100 (for a total of $7,100) be appropriated from the City Council FY 01/02 Contingency Fund and be transferred to the Community Contributions account #0014510-8540 to fund the City’s contribution to Grad Nite activities. EXHIBITS: 1. Resolution No 2002-190 2. Revised Council Policv #61 .Grad Nite-Reauest for Citv Contributions to Grad Nite Activities. 3. Corrected Council Polky #61, Grad Nite-Request for City Contributions to Grad Nite Activities. a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2 7( 28 RESOLUTION NO. 2002-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE REVISION OF COUNCIL POLICY #61 INCREASING THE DONATION IN THE AMOUNT OF $2100 FOR A TOTAL OF $7100 TO GRAD NITE ACTIVITIES THAT SERVE CARLSBAD HIGH SCHOOL SENIORS WHEREAS, on January 12, 1999, the City Council of the City of Carlsbad, California approved Council Policy #61, Request For City Contributions to Grad Nite Activities; and, WHEREAS, policy #61 stipulates the donation amount be reviewed every 3 years; and, WHEREAS, staff has recommended to increase the fund proportionately based on the percentage increase of Carlsbad seniors (42%) or $2100 for a total of $7100. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, does hereby appropriate an additional .$2100 in funds for Grad Nite Activity donations !%om the City Council FY 01!02 Contingency Account and be transferred to the Community Contributions account ifOO14510-8540 and does hereby revise Council Policy #61 thereby increasing the donation amount to a total of $7100, a copy of which is attached hereto and made a part thereof. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 25th day of JUNE 2002 by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Hall NOES: None s Kulchin, Finnila ATTEST: A CITY OF CARLSBAD Policy No. 61 COUNCIL POLICY STATEMENT Date Issued 06-18-02 Effective Date 06-18-02 Supersedes No. General Subject: Grad Nite Cancellation Date Specific Subject: Request for City contributions to Grad Nite Activities Copies to: City Council, City Manager, City Attorney, Department and Divisicn Heads, Employee Bulletin Boards, Press, Fi!e PURPOSE To establish a methodology by which the City Council can provide annual support on a1 equitable basis to Grad Nite Activities for high school seniors who reside in Carlsbad. STATEMENT OF POLICY The Carlsbad City Council has established a methodology of distribution for annual donations of cash and/or in-kind services not to exceed a total value of $7100. The maximum donation will be reviewed every three (3) years by the City Council. Contributions are to be distributed on a proportionate basis to the Grad Nite Activities provided in affiliation with the local high schools which serve Carlsbad seniors. 1 PROCEDURE Each Grad Nite Activity Committee serving Carlsbad seniors must provide the following items by March I". of each school year to the City Manager's office: 1. Written request for contribution from authorized representative of 2. Designate request for cash and/or in-kind services.' Describe the in-kind 3. Official documentation verified by the School District Superintendent's Grad Nite Committee, services (i.e. facility rental andlor City Services). Office indicating the number of high school seniors attending each respective high school that reside in Carlsbad. 4. Address to where the contribution should be mailed. The City Manager or designee will determine the donation that each Grad Nite Committee is to receive based upon the total number (and percentage) of Carlsbad residents enrolled as seniors at each respective high school. EXHIBIT 2 3. The value of in-kind services will be determined by the City according to the established City salary schedules and existing Facility Use Fees. 4. Facility and service requests are subject to availability 5. All contributions will be subject to City Council approval prior to distribution. 6. Grad Nite Committees will be notified by letter, once the City Council has approved the contributions. 7. Grad Nite Committees will receive cash donations in the form of a check by mail. 5 CITY OF CARLSBAD Policy No. 61 Effective Date 119-99 06-1 8-02 Supersedes No. COUNCIL POLICY STATEMENT Date Issued-119-99 06-1 8-02 jeneral Subject: Grad Nite Cancellation Date ipecific Subject: Request for City contributions to Grad Nite Activities :opies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File 'URPOSE '0 establish a methodology by which the City Council can provide annual support on ar quitable basis to Grad Nite Activities for high school seniors who reside in Carlsbad. iTATEMENT OF POLICY 'he Carlsbad City Council has established a methodology of distribution for annual onations of cash and/or in-kind services' not to exceed a total value of $5@0 $7109. he maximum donation will be reviewed every three (3) years by the City Council. :ontributions are to be distributed on a proportionate basis to the Grad Nite Activities rovided in affiliation with the local high schools which serve Carlsbad seniors. 'ROCEDURE Each Grad Nite Activity Committee serving Carlsbad seniors must provide the following items by March Is', of each school year to the City Manager's office: 1. Written request for contribution from authorized representative of 2. Designate request for cash andlor in-kind services. Describe the in-kind 3. Official documentation verified by the School District Superintendent's Grad Nite Committee. services (i.e. facility rental and/or City Services). Office indicating the number of high school seniors attending each respective high school that reside in Carlsbad. 4. Address to where the contribution should be mailed. . The City Manager or designee will determine the donation that each Grad Nite Committee is to receive based upon the total number (and percentage) of Carlsbad residents enrolled as seniors at each respective high school. EXHIBIT 3 3. The value of in-kind services will be determined by the City according to the established City salary schedules and existing Facility Use Fees. 4. Facility and service requests are subject to availability 5. All contributions will be subject to City Council approval prior to distribution. i6. Grad Nite Committees will be notified by letter, once the City Council has approved the contributions. 7. Grad Nite Committees will receive cash donations in the form of a check by mail.