HomeMy WebLinkAbout2002-07-23; City Council; 16829; Furnish & Install Turf & Stairs at Poinsettia ParkCITY OF CARLSBAD - AGENDA BILL
AB# 16,829
CITY AllY. SYNTHETIC TURF AT POINSElTIA PARK AND MTG. 7/23/02
TITLE:
AWARD CONTRACT TO FURNISH AND INSTALL
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ACCESS STAIRS AT POINSETTIA PARK AND DEPT. PWIGS I STAGECOACH PARK. CONTRACT NO PKS02-04 I CITY MGR a
RECOMMENDED ACTION:
Adopt Resolution N0.2002-215 accepting the bid of $723,970 and awarding the contract
to Empire & AssociatedSprinturf to furnish and install synthetic turf at Poinsettia Park and
access stairs at Poinsettia Park and Stagecoach Park, Contract No PKS02-04. 2%
ITEM EXPLANATION:
On February 19, 2002, the City Council approved contract documents and special provisions,
and authorized the City Clerk to advertise for bids for this project. The new synthetic turf
field in Poinsettia Park will provide a safe playing surface 365 days per year. The field
availability will increase recreation programming as well as youth league field time. The
increased availability will also enhance revenue opportunities for the City by increasing
Recreation programming and youth leagues field time.
are access stairs to Poinsettia Park soccer field and access stairs to the Stagecoach Park
In addition to the synthetic turf, this project includes two Capital Improvement Projects, which
tennis court facilities. The access stairs at Stagecoach Park are very similar to Poinsettia
Park and therefore it is appropriate to include them in this contract.
Eight bids were received, opened, witnessed and recorded on May 20,2002. The bids were
reviewed by the staff of Purchasing and the General Services of Public Works and were as
follows:
Adopt Resolution No. 2002-216, accepting the bid of $879,391.
Based on Bid Award for Schedule A & B
1. Empire & AssociatedSprinturf $ 723,970
2. Willock Contracting $ 724,525
3. Byrom-Davey Inc. $ 729,564
4. Ecology Construction $ 780,050
5. 3-D Enterprises $ 798,700
6. Ghassan Construction $ 808,702
7. Kirk Paving $1,057,630
8. TB Penick $1,108,835
The bids mentioned above are for the synthetic turf (Schedule A) and access stairs
(Schedule B). There was a bid alternate (Schedule ‘“2‘‘) in the proposal that included
After further investigation, staff has made the determination that Schedule “C” is not
installing composite drains, secondary lower fiber layer and shock absorbing underpads.
sufficient drainage to the field. Since the field at Poinsettia Park will be used for soccer play,
necessary to complete this project. The drains stipulated in Schedule “A” will provide
the fiber layer and underpads are not needed for this project. However, options for the City
Council to consider are:
1. Award the contract based on the bids received for Schedules “A and “B, and
deleting Schedule “C”.
appropriating additional funding for $243,421, which includes contingency funds.
2. Award the contract based on the bids received for Schedule “A, “8” and “C“, and
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PAGE 2 OF AGENDA BILL NO. 16,829
The apparent low bid for Schedule "A", "B" and "C" is still Empire & AssociateslSprinturf.
The bids for Schedule 'A". 'B" and "C" are as follows:
1. Empire & AssociateslSprinturf
2. Byrom-Davey Inc.
3. Ecology Construction
4. Ghassan Construction
5. 3-D Enterprises
6. Kirk Paving
7. Willock Contracting
8. TB Penick
$ 879,391
$ 894,380
$ 943,375
$ 990,761
$1,085,700
$1,274,830
$1,291,796
$1,303,088
Attached, as Exhibit 3 is a copy of the bid tabulation sheet that includes the bids for all three
schedules. Due to the lack of funds currently budgeted and the reasons mentioned above,
staff is recommending that the City Council approve Option 1. Therefore, staff recommends
the contract be awarded to Empire and AssociateslSprinturf, the lowest responsive bidder, in
the amount of $723,970. Staffs estimated cost for this project is $750,000. The contractor's
on file in the General Services of Public Works office. To accommodate the concerns of
registration and bonds are in order and references are satisfactory. Contract documents are
youth leagues, the work on this project may be delayed until this 2002 soccer season is over.
The low bid contractor and his sub-contractor have agreed to honor their bid for construction
beginning in January 2003. A letter to this effect is on file with the Public Works General
Services Division.
ENVIRONMENTAL REVIEW
This project has been determined to be exempt from environmental review per CEQA- Class
1 (c), Minor alteration of existing facility.
FISCAL IMPACT
The project cost is $795,970, including contingency funds. Funding is available is available
in the City's C.I.P. Program budget in the amount of $810,000 to complete this project. The
Engineer's Estimate for this project is $750,000.
EXHIBITS:
1. Resolution No. ~~02-215 accepting the bid of $723,970 and awarding the
contract to Empire & AssociateslSprinturf to provide and install synthetic turf at
Poinsettia Park and access stairs at Poinsettia Park and Stagecoach Park, Contract
NO. PKS02-04.
2. Resolution No. 2o02-216 accepting the bid of $879,391 and authorizing the
execution of Contract No. PKS02-04 and appropriation of additional funds to provide
and install synthetic turf at Poinsettia Park and install access stairs at Poinsettia Park
and Stagecoach Park.
3. Bid Tabulation Sheet.
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EXHIBIT 1
RESOLUTION NO. 2002-215
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING
AND INSTALL SYNTHETIC TURF AT POINSETTIA PARK AND
STAGECOACH PARK.
INSTALL ACCESS STAIRS AT POINSETTIA PARK AND
THE EXECUTION OF CONTRACT NO. PKS02-04 TO PROVIDE
WHEREAS, the City Council adopted Resolution No. 2002-059 approving contract
documents, special provisions and specifications, and authorized the City Clerk to advertise for
bids to provide and install synthetic turf at Poinsettia Park and install access stairs at Poinsettia
Park and Stagecoach Park, hereinafter referred to as the “Project;” and
WHEREAS, the bids were received, opened, witnessed and recorded on May 20, 2002;
and
WHEREAS, bids have been received by the City of Carlsbad, California to provide and
install synthetic turf at Poinsettia Park and to install access stairs at Poinsettia Park and
Stagecoach Park; and
WHEREAS, the lowest responsive bid received was submitted by Empire and
AssociatedSprinturf in the amount of $723,970; and
WHEREAS, the total cost of this project is $795,970 including contingency funds; and
WHEREAS, sufficient funds are available in the Capital Improvement Program budget.
WHEREAS, the award of the bid is based on Schedules “A and “8” of the bid proposal;
and
WHEREAS, the City Council is rejecting Schedule “C” of the bid proposal because of the
following factors:
a. Lack of funds currently budgeted for this project;
b. The items listed are not necessary to complete this project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
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2. The bid of $723,970 by Empire and AssociatedSprinturf to provide and install
synthetic turf at Poinsettia Park and to install access stairs at Poinsettia Park and Stagecoach
Park and a contingency of $72,000 is hereby accepted.
3. The bid submitted by Empire & AssociatedSprinturf for Schedule C from the City's
bid documents is hereby rejected.
4. That the construction contract including Schedules A and 6 from the City's bid
documents is hereby awarded to Empire & AssociatedSprinturf for this project.
5. That the City Manager is hereby authorized to approve construction change orders
up to $1 99,000.
6. That the award of this contract is contingent upon Empire & AssociatedSprinturf
executing the required contract and submitting the required bonds and insurance policies, as
described in the contract, within twenty (20) days of adoption of this resolution. The City
Manager may grant reasonable extensions of time.
7. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a
contract for and on behalf of the City of Carlsbad with Empire & AssociatedSprinturf for this
project.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 23rd day of JULY , 2002, by the following vote, to wit:
AYF: Council MemberSLewis, Nygaard, Hall
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ATTEST: ,
Page 2 of 2 of
Resolutior. No. 2002-215 -2-
(SEAL)
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EXHIBIT 2
RESOLUTION NO. 2o02-216
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING
APPROPRIATION OF ADDITIONAL FUNDS TO PROVIDE AND
ACCESS STAIRS AT POINSETTIA PARK AND STAGECOACH
INSTALL SYNTHETIC TURF AT POINSElTIA PARK AND INSTALL
PARK.
THE EXECUTION OF CONTRACT NO. PKS02-04 AND
WHEREAS, the City Council adopted Resolution No. 2002-059 approving
contract documents, special provisions and specifications, and authorized the City Clerk to
advertise for bids to provide and install synthetic turf at Poinsettia Park and install access stairs
at Poinsettia Park and Stagecoach Park, hereinafter referred to as the “Project;” and
WHEREAS, the bids were receive-ssed and recorded on May 20, 2002;
and
WHEREAS, bids have been received b California to provide and install
synthetic turf at Poinsettia Park and to Poinsettia Park and Stagecoach
Park; and
bid received was submitted by Empire and
Schedules “A”, “8” & “C from the
secondary lower
fiber layer and shock absorbing underpads for an additional cost of $1 55,421.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. The bid of $879,391 by Empire and Associates/Sprinturf to provide and install
synthetic turf at Poinsettia Park, including the items described in Schedule “C and to install
access stairs at Poinsettia Park and Stagecoach Park and a contingency of $88,000 is hereby
accepted. 5 f
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3. That the Finance Director is authorized to make an additional appropriation in the
amount of $177,752 to provide and install synthetic turf at Poinsettia Park , including the items
described in Schedule "C" and to install access stairs at Poinsettia Park and Stagecoach Park.
4. That the construction contract including Schedules "A, "6 & "C" from the City's
bid documents is hereby awarded to Empire & AssociatedSprinturf.
5. That the City Manager is hereby authorized to approve construction change orders
up to $241,000.
6. That the award of this contract is contingent upon Empire & AssociateslSprinturf
executing the required contract and submitting the and insurance policies, as
described in the contract, within twenty (20) days this resolution. The City
Manager may grant reasonable extensions of time.
7. That the Mayor of the City of and directed to
execute a contract for
this project.
Council held on the , 2002, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CLAUDE A. LEWIS, Mayor
ATEST:
LORRAINE WOOD, City Clerk
Page 2 of 2 of
Resolution No. 2002-216 -2-
(SEAL)
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EXHIBIT 3
CITY Of- CARLSBAD BID TABULATION SHEET PAGE 1 OF 2
1635 FARADAY AVENUE, CARLSBAD. CA 92006-7314
760-602-2460
SYNTHETIC TURF SOCCER FIELD INSTALLATION @ POINSETTIA PARK AND
CONCRETE ACCESS STAIRS INSTALLATION @ STAGECOACH PARK
CONTRACT NO. PKS02-04
BID OPENING DATE B TIME: ............................................................................... May 20. 2002@ 4:OO p.m.
LOCATION: ......................................................................................................................... Purchasing Dept.
................................................................................................................
PROJECT MANAGER: Doug Duncanson
ENGINEERS ESTIMATE: $750.000 ........................................................................................................
Schedule C
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6. KIRK PAVING - LAKESIDE PAGE 2 OF
Schedule A
Schedule B $950,130.0(
217,200.0C Schedule. C 107,500.0C
TOTAL 1,274.830.01;
7. GHASSAN CONSTRUCTION - OCEANSIDE
Schedule A
Schedule C 50,663.25 Schedule B $758,038.5a
TOTAL
182,059.12
990,760.87
8. BYROM-DAVEY INC - SAN DIEGO
Schedule A
Schedule B $696,195.00
1a.a16.00 Schedule C 33,369.00
TOTAL I 894;380.00
SUBCONTRACTORS FOR APPARENT LOW BIDDER: SEE ATTACHED
s