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Home My WebLink About2002-08-13; City Council; 16863; Reject all Bids for Construction ProjectsCITY OF CARLSBADKARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BIL 3# 16,863 - TITLE GRANT RELIEF TO LOWEST BIDDER AND RF.1FC.T ALL BIDS FOR THE CONSTRUCTION OF THE Irr) ~~ ~ ~ ~ TG. 811 3/02 iPT. ENG PUBLIC WORKS CENTER, FIRE STATION NO. 5 CITY AlTY.W STORAGE FACILITY, AND SKATE PARK RESTROOMS. PROJECT NOS. 3572,3688 AND 3655 CITY MGR. % RECOMMENDED ACTION: Adopt Resolution No. 2002-253 granting relief to the lowest bidder and rejecting all bids for the construction of the Public Works Center, Project Nos. 3572 and 3688, and Fire Station No. 5 Storage Facility and Skate Park Restrooms, Project No. 3655. Adopt Resolution No. 11-55 the construction of the Public Works Center, Project Nos. 3572 and 3688. granting relief to the lowest bidder and rejecting the bids for ITEM EXPLANATION: The proposed Public Works Center would consolidate all Public Works MSA Departments into one location at the existing Safety Center Campus except for the Engineering Development Avenue yard, the Pi0 Pic0 Drive yard, the Orion Street yard, and all of the Engineering Services Services Division. The consolidation proposed would include staff and equipment from the Oak staff currently on the second floor of the Faraday Building. This would consolidate the Public Works Department (comprised of Engineering Services Department, General Services Department, and the Maintenance 8, Operations Department) into one modern facility. The Public Works Center project would include a new 68,000 square foot building for administration and shops, a 17,000 square foot citywide warehouse, replacement ball field, public to be 16 to 18 months, with an estimated completion date of December 2003. Construction of the and employee parking, and other related improvements. The construction schedule was estimated anticipated removal of the existing Safety Center ball field. Interim Zone 5 Park has been completed and opened to the public to accommodate the The proposed Fire Station No. 5 Storage Facility and the Skate Park Restroom projects included a new storage facility and public restroom at the existing fire station. These projects were bid as part of the larger Public Works Center project in an effort to receive more favorable bid results for this relatively small project. Council authorized advertisement for bids on January 2, 2002, and received the following bids on March 28, 2002. The base bid includes the Public Works Center, Fire Station No. 5 Storage Facility and Skate Park Restrooms. Contractor Base Bid Amount Nielsen Dillingham Builders $19,467,000 FTR International, Inc. $16,890,000 Bernards Bros. $16,019,256 Douglas E. Barnhart, Inc. $14,130,815 The Engineer's Estimate was $13,100,000. The apparent low bidder requested to withdraw its bid due to a material clerical error. Staff, the City Attorney and the Purchasing Officer reviewed the request. All parties agreed that the error resulted in an under-bid of approximately $3,000,000. The remaining three bids significantly exceed the Engineer's Estimate. The City has recently acquired the Farmers Building and is currently performing a study to evaluate the space, siting and adjacency needs for the City. In order to completely address the City's future requirements, this study would need to consider all departments, including Public Works. The study will help in determining if the proposed Public Works Center helps achieve the ultimate needs for the City. Upon completion of the study, a determination could be made as to whether to proceed with the Public Works Center as designed. I Page 2 of Agenda Bill No. 16,863 Based on the high construction bids and the City's desire to conduct a com rehensive study to determine future facility needs, staff recommends adoption of Resolution No. 2 002-253 rejecting all bids for Project Nos. 3572. 3688 and 3655. If the bids are rejected, staff will evaluate how to address the Fire Station No. 5 Storage Facility and the Skate Park Restroom projects. FISCAL IMPACT The bid rejection process will have minimal fiscal impact. However, to date, CFD #I funds totalin approximately $1 .I million have been spent for the design of the project. This and other factors wi 7 I be reviewed by City staff in the space needs evaluation process. ENVIRONMENTAL IMPACT: None. EXHIBITS: 1. Location Map. 2. Resolution No. 2002-253 relieving the lowest bidder and rejecting all bids for the construction of the Public Works Center and Fire Station No. 5 Storage Facility and Skate Park Restrooms, Project Nos. 3572, 3688, and 3655. 3. Resolution No. 1165 relieving the lowest bidder and rejecting the bids for the construction of the Public Works Center, Project Nos. 3572 and 3688. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 P 26 zit- RESOLUTION NO. 2002-253 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF .. ~~ ~ ~ ~~~ ~ CARLSBAD, CALIFORNIA, GRANTING RELIEF TO THE LOWEST OF THE PUBLIC WORKS CENTER AND FIRE STATION NO. 5 BIDDER AND REJECTING ALL BIDS FOR THE CONSTRUCTION STORAGE FACILITY AND SKATE PARK RESTROOMS, PROJECT NOS. 3572.3688. AND 3655. WHEREAS, the City Council of the City of Carlsbad, California, has determined it recessary at this time to reject all bids for the construction contract for the Public Works Center, 'roject Nos. 3572 and 3688, and Fire Station No. 5 Storage Facility and Skate Park Restrooms, 'roject No. 3655; and WHEREAS, all bids came in over the engineer's estimate of $13,100,000; and WHEREAS, the lowest responsible and responsive bidder, Nielsen Dillingham Builders, nade a mistake in its bid making the bid materially different than it intended its bid to be. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, :alifornia. as follows: 1. That the above recitations are true and correct 2. That all bids received for the Public Works Center, Project Nos. 3572 and 3688, and -ire Station No. 5 Storage Facility and Skate Park Restrooms, Project No. 3655 be rejected. 3. That Nielsen Dillingham Builders is hereby relieved from its bid. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council leld on the 13th day of AUGUST , 2002 by the following vote, to wit: ' , Kulchin, Finnila, Nygaard, Hall 4TTEST ,/' -T?Lin&h% . WOOD, City Clerk (SEAL) 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 1165 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) GRANTING RELIEF TO THE LOWEST BIDDER AND REJECTING THE BIDS FOR THE CONSTRUCTION OF THE PUBLIC WORKS CENTER, PROJECT NOS. 3572 AND 3688. WHEREAS, the Board of Directors of the Carlsbad Municipal Water District of the City of zarlsbad, California, has determined it necessary to reject all bids for the construction contract for he Public Works Center, Project Nos. 3572 and 3688; and WHEREAS, all bids received came in over the engineer's estimate of $13,100,000; and WHEREAS, the lowest responsible and responsive bidder, Nielsen Dillingham Builders, nade a mistake in its bid making the bid materially different than it intended its bid to be. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal Mater District (CMWD) of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Executive Manager reject all bids for the construction of the Public Works :enter, Fire Station No. 5 Storage Facility, and Skate Park Restrooms, Project Nos. 3572 md 3688. 3. That Nielsen Dillingham Builders is hereby relieved from its bid. PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Mater District held on the 13th day of AUGUST , 2002 by the ollowing vote, to wit: AYES: Board Members Lewis, Kulchin, Finnila, Nygaard, Hall