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HomeMy WebLinkAbout2002-11-12; City Council; 16971; Proposals For 2003-2004 CDBG Home Program FundingCITY OF CARLSBAD - AGENDA BILL g1 AB# 16,971 DEPT. HD c TITLE: REQUEST FOR PROPOSALS. CITY ATTY. APPLICATION REVIEW PROCESS, AND MTG. 11-12-02 2003-2004 CDBGlHOME PROGRAM FUNDING PLAN, @ DEPT. HIRED CITY MGR. I RECOMMENDED ACTION: Adopt Resolution No. 2002-332 , to approve the 2003-2004 Community Development Block Grant (CDBG)/Home Investment Partnership (HOME) Program Funding Plan; approve the CDBG/HOME application review process; and authorize distribution of a "Request for Proposals" for the 2003-2004 CDBG/HOME Program. ITEM EXPLANATION: In fiscal year 2003-2004, the City of Carlsbad will be entitled to a new allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). As a participant in the San Diego Urban County Home Investment Partnership (HOME) Consortium, the City will also receive federal HOME funds. To receive these funds, the City must submit a "CDBG/HOME Consolidated Funding Plan" to HUD by May 15, 2003. CDBG Proaram The total amount of CDBG funding available for the 2003-2004 program year is approximately $602,280. This figure includes an estimated $597,000 in new CDBG entitlement allocation, an estimated $50,000 in program income from Villa Loma property lease payments, and $280 available for reallocation from previously approved programs that have been completed or canceled. Of the $647,280 total CDBG funds available, approximately $119,400 will be used for the City's administration of the CDBG Program, $177,02950 will be used for payment of the City's Section 108 Loan for the Villa Loma affordable housing project, and up to $89,550 will be available for public service activities based on previous Council direction. housing, and the remaining $130,650 will be available for facility improvements, or other eligible projects. In addition, pursuant to previous Council direction, approximately $130,650 will be available for affordable The primary objective of the CDBG program is to assist lower income persons/households. Each one of the local housing and community development objectives. The local objectives for the Carlsbad proposed project must meet at least one (1) of the national objectives for the CDBG Program and at least CDBG program are outlined in the attached "Consolidated Funding Plan Strategy" (Exhibit 2). These objectives reflect the City's desire to develop a program which best meets the various needs of low and moderate-income Carlsbad residents. The primary objective of the HOME program is to provide affordable housing opportunities for lower income households. The City of Carlsbad may use HOME funds to implement the following housing activities directly, through its local housing authority, or through for profit or non-profit organizations: 1) housing acquisition/rehabilitation; 2) housing rehabilitation; 3) housing construction; 4) rental assistance/security deposits; 5) homebuyer assistance; and 5) associated administration/planning activities. The total amount of new HOME funding available for allocation to eligible projects is anticipated to be approximately $250,522. CDBG/HOME Advisorv Committee To facilitate the selection and funding of activities which best meet the objectives of the CDBG/HOME Program, a City Council appointed CDBG/HOME Advisory Committee will be responsible for interviewing each applicant and making funding recommendations. The Advisory Committee will be assisted by staff, who will evaluate and rank each of the eligible proposals according to pre-established criteria. The Page 2 of AB # 16,971 Advisory Committee’s funding recommendations will then be presented to the City Council for consideration and final approval. The following residents were appointed on January 15, 2001 to serve two-year terms on the Advisory Committee: Planning Commission Julie Baker Housing Commission Renee Huston Northwest Quadrant Norine Sigafoose Northeast Quadrant Ewell OBrian Southwest Quadrant Dick Erhardt Staff requests that the Mayor appoint Advisory Committee Members to represent the following quadrant and commission at a future meeting: Senior Commission Southeast Quadrant Recommendation In order to develop Carlsbad’s 2003-2004 CDBG/HOME Program, staff is requesting the following three actions from City Council at this time: 1) approval of the proposed 2003-2004 CDBG/HOME Funding Plan; 2)approval of an application review process for the CDBG/HOME program; and, 3) authorization to distribute a Request For Proposal for the program. FISCAL IMPACT: It is anticipated that the City will receive an estimated $597,000 in new CDBG entitlement funds and $250,522 in new HOME funds during fiscal year 2003-2004. The City will also have approximately $50,280 in CDBG program income and funds available for reallocation to new projects. Federal regulations for the CDBG program allow the City to use a maximum of 20 percent ($119,400) of the new allocation for administration costs. Federal regulations for the HOME program allow the San Diego Urban County funds for administration costs. Administration of the CDBGlHOME program can be fully funded by use of HOME Consortium, as the administrator, to use a maximum of 5 percent ($12,526) of the total HOME the federal funds. There is no fiscal impact on the General Fund. EXHIBITS: 1. Resolution No. 2002-332 the 2003-2004 CDBG/HOME Program, accepting comments and approving the 2003-2004 authorizing staff to distribute a “Request for Proposals” for CDBGlHOME Consolidated Funding Plan Strategy, and approving the CDBG/HOME Program Application Review Process. 2. City of Carlsbad’s 2003-2004 CDBG/HOME Consolidated Funding Plan Strategy. 3. “Request for Proposals” for Carlsbad’s 2003-2004 CDBG/HOME Program. 4. CDBGlHOME Program Application Review Process. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 21 28 CITY COUNCIL RESOLUTION NO. 2002-332 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA ACCEPTING PUBLIC COMMENTS AND APPROVING THE 2003-2004 CDBGHOME PROGRAM FUNDING PLAN STRATEGY; APPROVING THE CDBGMOME APPLICATION REVIEW PROCESS; AND AUTHORIZING DISTRIBUTION OF A REQUEST FOR PROPOSALS FOR THE 2003-2004 CDBGHOME PROGRAM. WHEREAS, the City of Carlsbad, California, is entitled to a new allocation of Community Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban Development (HUD) for fiscal year 2003-2004; and, WHEREAS, on June 27,2002 an agreement between the City and the County of San Diego was executed approving the City’s participation in the San Diego Urban County HOME Investment Partnership Consortium, and is, therefore, entitled to an allocation of HOME Investment Partnership funds for the fiscal year 2003-2004: and, WHEREAS, the City Council of the City of Carlsbad held a public hearing to consider the distribution of a “Request for Proposals” for a 2003-2004 CDBGMOME Program and the required documents for development and implementation of the 2003-2004 CDBG/HOME Program: and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE BE IT HEREBY RESOLVED as follows: 1. That the above recitations are true and correct. 2. That staff of the Housing and Redevelopment Department is authorized to distribute a “Request for Proposals” for the City of Carlsbad’s 2003-2004 CDBGMOME Program. 3. That the City Council approves the 2003-2004 CDBGMOME Funding Plan Strategy, required by federal regulations, for Carlsbad’s CDBGMOME Program. 4. That the City Council approves the proposed CDBGMOME Application Review Process. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 12th day of November, 2002, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall NOES: None ABSENT: None ABSTAIN: None ATTEST: ‘3 Exhibit 2 CONSOLIDATED FUNDING PLAN STRATEGY CITY OF CARLSBAD CDBG/HOME PROGRAM PY 2003-2004 CITY OF CARLSBAD 2003-2004 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or develop/improve public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: - Provide direct benefit to lower income persons through the provision or retention Of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.: and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental andlor owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; Provide assistance to non-profit public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents: and, Provide assistance to non-profit public service providers who offer recreational andlor cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN &ADULTS): Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services: and Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following designed for elderly adults only must provide one or more of the following activities: meals, activities for adults: employment services, job training, and educational programs. Programs transportation, or shared housing or other housing related services. homemaking or personal assistance services, financial assistance services, counseling, Fund Straiegy.doc 2 of 5 5 CITY OF CARLSBAD 2003-2004 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR 2003-2004 PROGRAM YEAR Source of Funds Amount($) New Entitlement Grant 597,000 Reallocation of Previous Funds 280 Proaram Income 50,000 TOTAL 647,280 Comwleted/Canceled/lnactive Project Funds to be Reallocated Activity - Year North County Council on Aging 2001 Funds Available bv Activity Public Service Affordable Housing Public Facilities, Improvements/Other Program AdministrationlFair Housing’ Section 108 Loan Pavment’ TOTAL AVAILABLE FUNDS Status Balance ($1 Completed 280 Amount ($1 89,550.00 130,650.50 130,650.00 11 9,400.00 177.029.00 $647,380.00 1 No proposals will be accepted for CDBG funds available for planning and administrative activities. All funds will be used for the administration of the City’s CDBG Program. 2 Funds will be used for the payment of the City’s Section 108 Loan used for the acquisition of propew for the Villa Loma Affordable Housing Project. Fund Strategy.doc 3 of 5 SAN DIEGO URBAN COUNTY 2003-2004 HOME INVESTMENT PARTNERSHIP PROGRAM STRATEGY The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, will allocate its HOME Investment Partnership funds to implement the following activities directly, through local housing authorities, or for-profit or non-profit organizations: 1. 2. 3. 4. 5. 6. Propertv AcauisitionlHousinq Construction HOME funds may be used for property acquisition and all other eligible costs of providing new affordable housing for lower-income persons and special needs groups. Housina Acauisition/Rehabilitation HOME funds may be used for acquisition of existing housing units with or without rehabilitation for lower-income persons and special needs groups. Housina Rehabilitation HOME funds may be used for housing rehabilitation costs incurred separately or in connection with the acquisition of existing housing for lower-income persons and special needs groups. Rental Assistance HOME funds may be used for tenant based rental assistance, related residential security deposit assistance programs, and other eligible related costs. Home Buver Assistance HOME funds may be used for home buyer assistance programs for lower income cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap” persons. Such programs may include, but are not limited to, downpayment and closing financing. AdministrationlPlanninq A portion of HOME funding may be used for eligible HOME administration and planning costs, including direct administrative and overhead costs, public information, fair housing, and program development costs. Fundina Process The City’s portion of HOME funds will be awarded to eligible housing activities implemented by the City or by for profit or non-profit organizations on behalf of the City. Staff of the Housing and Redevelopment Department shall evaluate and determine those eligible housing activities to be considered for funding under the HOME Program based upon the housing need priorities established in the City‘s General Plan Housing Fund Strategy.doc 4 of 5 7 Element and the Consolidated Plan. Staff will present to recommendations for project funding to the City Council for consideration and final approval. Additionally, the Urban County HOME funding program will be implemented through twice yearly Notices of Funding Availability (NOFAs). Leveraqe In so far as possible, HOME funds will be leveraged with other public and private funding sources to enhance program productivity. Area of Activity HOME funds may be used for housing activities implemented within the City of Carlsbad. CITY OF CARLSBAD HOME INVESTMENT PARTNERSHIP PROGRAM SUMMARY OF FUNDS AVAILABLE FOR 2003-2004 PROGRAM YEAR Tentative 2003-2004 HOME Funding Allocation for Carlsbad $250,522 Fund Strategy.doc 5 of 5 8 CITY OF CARLSBAD Exhibit 3 2003-2004 COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM I. Introduction Funding for the federal Community Development Block Grant (CDBG) Program is authorized a formula basis to entitled cities and counties to develop viable urban communities through the under Titie I of the Housing and Community Development Act. The program provides grants on provision of decent housing, a suitable living environment and by expanding economic opportunities for lower income persons. Funding for the federal Home Investment Partnership (HOME) Program is authorized under Titie ii of the Cranston-Gonzales National Affordable Housing Act. The program provides grants on a formula basis to entitled cities, counties and city/county consortiums to create affordable housing for lower income households. The City of Carisbad receives HOME funds as a member various cities in the county formed for the purpose of obtaining federal HOME funds. of the San Diego County HOME Consortium, a group consisting of the County of San Diego and II. Proaram DeVelODment The City of Carisbad is eligible to receive CDBG funds on an annual basis. in order for Carlsbad to receive the grants, a list of community development objectives must be developed along with an outline of proposed projects. The City of Carlsbad must also certify that it has followed an approved Consolidated Pian for Housing and Community Development and that not less than 70% of the CDBG funds will be used for activities that benefit low and moderate income persons. Low and moderate income guidelines are based upon household size and a chart is attached for your reference. The City is eligible to receive HOME funds on an annual basis as a member of the San Diego for inclusion in the County's consolidated Pian. The eligibility of households for HOME assistance County HOME Consortium. The City submits projects eligible for HOME funds to the Consortium varies with the nature of the funded activity. For rental housing and rental assistance, at least 90% of benefiting households must have incomes that are no more than 60% of the median family income for the area. in rental projects with five or more assisted units, at least 20% of the units must be occupied by families with incomes that do not exceed 50% of the area median income. The incomes of households receiving HOME assistance must not exceed 80% of the area median income. 111. Reauest for ProDosals The total amount of CDBG funds from the U.S. Department of Housing & Urban Development estimated to be available for Carisbad in 2003-2004 is approximately $647.280. This figure includes an estimated $597,000 in new CDBG entitlement allocation. and an estimated $50.280 available for reallocation from program income and a previously approved program that has been completed. the CDBG Program and $177.029.50 will be used for payment of the City's Section 108 Loan. Of the $647,280 total CDBG funds available. $1 19,400 will be used for the City's administration of Approximately $89,550 will be available for eligible public service activities, and $130.650.50 will be available for public facilities, improvements and other eligible activities. The remaining $130,650.50 in CDBG funds will be available for selected projects that will provide affordable housing opportunities in Carisbad. 9 CDBG/HOME Program Request for Proposals Page 2 Oraanizations are stronalv discouraaed from applvina for funds unless thev are readv to imDlement the activitv DroDosed for fundina. A matchina funds reauirement will be amlied to CDBG funded Dublic facilities/imrxovement activities, and documentation showina use of matchina funds will be rewired Drior to distribution of CDBG funds for activities under that cateaorv. CDBG fundina for amounts of $100,000 or more mav be made in the form of a deferred, no interest loan, to be foraiven in twenty Years if the facilitv remains in use for I)urDoses as stated in the amAication. It is expected that approximately $250,522 in HOME funds will also be available for affordable affordable housina totals aDDroximatelv $356,032. SDeciflcallv, the $356,032 will be used for housing projects. The combination of CDBG and HOME funds beina made available for acauisition of DroDerW for affordable housina DurDoses. To develop a 2003-2004 CDBG/HOME program which meets the needs of the lower income population, Carlsbad requests assistance from members of the community, Citizen participation Is critical to the success of the Carlsbad CDBG/HOME program. Therefore, we are encouraging all qualified nonprofit organizations to consider the needs of low and moderate income persons within Carlsbad and submit an application for a proposed project($ or service. The Proposal Review Process for the CDBG/HOME Program is attached for your informotion. Per federal regulations. all HOME funds must be used for affordable housing purposes and CDBG funds may be used for, but are not limited to: public service activities, acquisition of real property, relocation and demolition, rehabilitation of residential and nonresidential structures, construction of public facilities and improvements and conversion of schools for eligible purposes. The types of activities that generally are not eligible for CDBG funding include: construction of new housing and other facilities offering 24-hour care. buildings for the general conduct of government, political activities, income payments, NATIONAL OBJECTIVES The City of Carisbad Is committed to using CDBG funds to finance projects and services that provide direct benefit to lower income residents. Every project proposed for the CDBG program must address at least one of the three broad National Objectives for the program. The National Objectives are: 1. Provide direct benefit to low and moderate income persons; 2. Ad in the prevention or elimination of slums or blight; and 3. existing conditions pose a serious and immediate threat to the health or welfare of the Meet other community development needs having a particular urgency because community where no other financial resources are available to meet such needs. LOCAL OBJECTIVES meet at least one of the local Community Development Objectives, which are: In addition to meeting the National objectives, every project proposed for CDBG funding must 1. Affordable Housina: Provide direct benefit to lower income persons through the provision of additional CDBG/HOME Program Request for Proposals Page 3 affordable housing units in Carisbad; result in an improved situation through employment, permanent housing. Provide shelter or services to homeless or near homeless personslfamiiies which treatment of mental. or substance abuse problems, etc.; and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental and/or owner occupied) rehabilitation programs. 2. SOCiAL SERViCES (GENERAL): Provide assistance to non-profit public service providers who meet the basic those that provide food, shelter, clothing and, in some cases, health care; needs of lower income Carlsbad residents. Basic needs providers are defined as self-improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to non-profit public service providers who offer counseling and and/or cultural programs/activities for lower income Carlsbad residents. Provide assistance to non-profit public service providers who offer recreational 3. SOCiALSERViCES (CHILDREN &ADULTS): Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health carelimmunization or self-improvement. The City services; and may also give priority to single-parent assistance programs such as counseling Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. It is the intent of the City to only approve CDBG/HOME assisted projects that do not result in the displacement of lowlrnoderate income persons from their homes. Therefore. ail persons submitting project proposals to the City should consider the displacement impact upon low/moderate income households. IV. Submission of Reauest For ProDosals All persons, organizations, agencies, etc. wishing to submit an application for funding consideration under the CDBG/HOME program must obtain a “Funding Proposal Application” from the City of Carisbad Housing and Redevelopment Department. interested persons may request a Funding Proposal Application by calling (760) 434-281 8. CDBG/HOME Program Request for Proposals Page 4 Ten copies of each project proposal must be submitted to the attention of Frank Boensch prior to 500 p.m. on December 14, 2002 at the following address: CITY OF CARLSBAD HOUSiNG AND REDEVELOPMENT DEPARTMENT 2965 ROOSEVELT STREET, SUITE B CARLSBAD, CA 92008 IV. Technical Assistance/Questions or Comments City staff is available to provide technical assistance in preparing applications and to answer questions regarding the application review process. Please contact Frank questions or comments on the CDBG/HOME Program. Boensch at (760) 434-2818 for information regarding technical assistance or if you have Exhibit 4 CDBG/HOME PROGRAM Cln OF CARLSBAD APPLICATION REVIEW PROCESS PURPOSE To set forth procedures to be used for allocating the annual City of Carisbad Home Investment Partnership (HOME) and Community Development Block Grant (CDBG) funds. BACKGROUND Each year the City of Carlsbad is entitled to receive funding from the US Department of Housing & Urban Development through the CDBG Program to finance projects and/or services, which benefit iow/moderate income persons/households within the community. The City also receives federal funds through the HOME Program to implement housing activities that benefit lower income households. In response to the City’s “Request for Proposals” for the CDBG/HOME effort to facilitate the activity selection and funding allocation process, the following procedures Program. the City receives numerous applications for funding from local organizations. In an have been established for the program. OBJECTIVE The intent of this process is to streamline the CDBG/HOME funding allocation procedures and activities for funding on an annual basis. This process describes the CDBG/HOME application implement specific proposal evaluation criteria which can be used to assist in the selection of summarizes the public hearing requirements. A CDBG/HOME Advisory Committee, will be process; outlines the review process for activity selection and funding recommendations; and, appointed to review and make recommendations to the City Council on funding levels for each of the eligible activities submitted by organizations and/or city departments. PROCEDURES The goal of the City of Carlsbad is to develop a well balanced CDBG/HOME Program that focus: 1) affordable housing; 2) general social services for lower income persons; and 3) services reflects the various needs of its low to moderate income residents, with three primary areas of for children and adults, including the elderly. The following procedures outline the steps to be used by the Advisory Committee and staff of the Housing and Redevelopment Department in selecting activities, which provide for a well balanced program and in making recommendations for allocation of the funds on an annual basis: 1. Interested persons, non-profit organizations, City departments and others may submit a request for funding on the appropriate application form. A public notice in a local newspaper of general circulation will indicate how to obtain an application and the due date for all proposals. Generally, the application review process wiii begin in November or December of each year. 2. Upon receipt of proposals/appiications for funding, Housing and Redevelopment Department staff will make a determination regarding the eligibility of each proposed considered for funding only if the application is complete and demonstrates that the project for funding consideration under the program. Requests for funds shall be following conditions have been met: a. The governing board formally authorized the organization’s request for CDBG and/or HOME funds from the City of Carlsbad and authorized official to bind APPLICATION REVIEW PROCESS PAGE 2 organization into subsequent agreements for CDBG funds ; b. The proposed use of funds is an eligible activity, per the Federal regulations for the CDBG and/or HOME program; c. The organization and the proposed activity must not have any outstanding or unresolved findings of violation of the federal regulations governing the CDBG and/or HOME program; d. if applying for CDBG funds, the proposed use of funds meets at least one national objective for the CDBG program, as established by the Federal regulations; e, If applying for CDBG funds, the proposed use of funds meets at least one local objective for the CDBG program, as established by the City of Carlsbad's Community Development Plan; and, f. increasing the availability of affordable housing for lower income households. If applying for HOME funds, the proposed use of funds must be for the purpose of 3. All complete applications, which have met the conditions outlined above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. Ail applications that are deemed ineligible for funding consideration shall receive written notification that the application for funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. 4. The Advisory Committee will consider the needs of lower income Carlsbad residents in developing recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Committee will consist of seven (7) members and will include the following representatives to be appointed by the City Council: Senior Commissioner, Planning Commissioner, Housing Commissioner, and four citizens-at-large (one from each quadrant of the City). 5. purposes, based upon the criteria outlined below. Advisory Committee Members and Each eligible application for funds shall be reviewed and evaluated. for ranking proposal/appiication for funds and assign a score based on a maximum 100 point scale Housing and Redevelopment Department staff will evaluate each eligible using the following criteria: a. ORGANIZATIONAL ABILITY/CAPACITY Maximum of 25 Points 5 Points i. Experience of organization in providing services to lowlmoderate income personslhousehoids and in providing the proposed activity. implement proposed activity. administration of CDBG or other State or Federal funds. ii. Capacitylobility of staff assigned to 5 Points ii. Organization's experience with the 5 Points iv. Level of ability demonstrated by organization to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. 10 Points APPLICATION REVIEW PROCESS PAGE 3 b. FINANCIAL CAPACITY/STABILITY I. Leveraging of CDBG funds with outside il. Relatively stable financial position resources to finance proposed activity. c IMPLEMENTATION OF ACTIVITY I. Demonstration of organization's readiness to implement proposed activity d BENEFITS/BENEFICIARIES I. Accessibility of activity for use by Carlsbad clients. income persons/households (50% of median family income). income Carlsbad households needs of low income residents ii. Extent to which proposed activity benefits low iii. Extent to which proposed activity benefits low iv. Extent to which proposed activity meets the Maximum of 25 Points 15 Points 10 Points Maximum of 10 Points 10 Points Maximum of 40 Points 10 Points 10 Points 10 Points 10 Points A copy of the Evaluation Form is attached as Exhibit A for information purposes only. 6. To facilitate the complete evaluation of eligible proposals/applications, applicants will Advisory Committee and staff. The public will also be given the opportunity to comment be given the opportunity to participate in a 10 minute interview with the Funding on the eligible proposals being considered for funding at a City Council meeting. The interview will provide the Advisory Committee and staff with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided, or was unclear in the application. Applicants should provide any documents that may assist the Advisory Committee and staff in evaluating the proposal/application p&r to this interview. 7. Following the interview of each eligible proposal/application. Advisory Committee Members and staff will complete their evaluation of the proposal according to the criteria noted above. Committee Members will then submit their proposal scores to staff for averaging. Proposals must receive a minimum average score of 50 out of 100 points to remain eligible for funding. Staff will then rank and categorize the eligible proposais/appiications into the following four classifications: a. Public services/facilities for the purpose of providing or maintaining affordable c. Public serviceslfacilities for the purpose of providing specialized social services for b. Public services/facilities for the purpose of providing general social services; and d. Acquisition of property for the purpose of creating new affordable housing housing; children and adults. opportunities. This information will then be presented to the Advisory Committee for further review to determine the level of funding to be recommended for each proposal. a. It is the Advisory Committee's responsibility to make a recommendation on the ievei of funding to be allocated to the eligible activities according to the order the proposalslappiications were ranked within each classification. The Advisory committee shall work from the top of each list to the bottom, taking one proposal at a time on a APPLICATION REVIEW PROCESS PAGE 4 rotation basis from each classification. and recommend a funding level for the proposal until ail available funds have been allocated to eligible activities. This process will be used to make funding recommendations for public service, public facility/other, and affordable housing proposals. Recommended funding amounts will be distributed evenly among the three public service categories (housing, general social services, and specialized social services for children or adults). The minimum funding level for each recommended activity shall be $5.000. but shall not exceed the requested funding amount. EXAMPLE: The Advisory Committee shall take the first public service activity listed within "Affordable Housing" and make a funding recommendation for this activity. Then, the Committee will consider a funding recommendation for the first public service activity listed under "General Social Services" and so on. Once a recommendation for funding then move to the next activity listed. This process will be repeated to also develop has been made for an activity within each of the three classifications, the Committee will funding recommendations for affordable housing proposals. CDBG/HOME PROGRAM PUBLIC SERVICE ACTIVITIES/PROJECTS FUND ALLOCATION PROCESS General Social Children & Adults Social Services - TOTAL TOTAL TOTAL TOTAL FUNDS ALLOCATED $ TOTAL FUNDS AVAlL4BLE $ FUNDS OVER/UNDER TOTAL AVAlL4BLE $ 9. The Advisory Committee's funding recommendations will be presented to the City Council for action during a public hearing. All applications submitted and the funding recommendations made by the Advisory Committee will be submitted to the City Council for consideration by the end of April of each year. 10. After accepting public comments on the proposals and recommendations, the City Council may accept the Committee's recommendations as submitted or modify them as necessary to meet the needs of lowlmoderate income persons within the community 11. Following City Council action, a Consolidated Funding Plan, including the list of selected activities and funding amounts for the CDBG/HOME Program, wiii be submitted to the US. Department of Housing and Urban Development for final approval. PROOF OF PUBLICATION (2010 & 2011 C.C.P.) STATE OF CALIFORNIA County of San Diego I am a citizen of the United States and a resident of the County aforesaid: I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the principal clerk of the printer of North County Times Formerly known as the Blade-Citizen and The Times-Advocate and which newspapers have been adjudicated newspapers of general circulation by the Superior Court of the County of San Diego, State of California, for the County of San Diego, that the notice of which the annexed is a printed copy (set in type not smaller than nonpariel), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: NOVERBER 6,2002 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at SAN MARCOS,- California this 7TH day of NOVERBER, 2002 This space is for the County Clerk’s Filing Stamp Proof of Publication of II CITY OF CARLSBAD COMMUNITY GRANT/ DEVELOPMENT BLOCK HOME PROGRAM NOTICE PUBLIC HEARING AND OF SOLICITATION OF COMMENTS ! Signature NORTH COUNTY TIMES Legal Advertising PUBLISH DATB Novernber6,ZIUZ CARLSBAD CITY COUNCIL CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANTlHOME PROGRAM NOTICE OF PUBLIC HEARING AND SOLICITATION OF COMMENTS The citizens of Carlsbad are hereby notified that Carlsbad’s City Council will hold a public hearing on Tuesday, November 12, 2002 at 6:OO p.m. in the Council Chambers located at 1200 Carlsbad Village Drive to accept public comments and consider for approval: 1) the City’s CDBG/Home Funding Strategy Plan; 2) the proposal review/funding recommendation process for CDBG and HOME funds; and, 3) authorization to distribute a “Request for Proposals” for the 2003-2004 Community Development Block Grant/HOME Funds. The City expects to receive a new CDBG allocation in FY 2003-2004 from the U.S. Department of Housing and Urban Development (HUD) and also has additional funds that need to be reallocated from previously approved CDBG programs, which were canceled or completed with a surplus of funds. As a participant in the San Diego County HOME Consortium, the City will also have HOME funding available for FY 2003-2004. The City of Carlsbad is committed to using CDBG and HOME funds to finance projects/services which provide direct benefit to lower income residents. To develop a CDBG/HOME program which meets the needs of the lower income population, the City of Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG program. Therefore, the City encourages all community members to consider the needs of lower income persons within Carlsbad and to provide comments on the proposed CDBG/HOME Funding Plan Strategy for Carlsbad‘s CDBG/HOME program. These housing and community development objectives will be cited, within the City’s Consolidated Plan, as the strategies the City will pursue in the upcoming years to meet the needs of lower income Carlsbad residents. Persons who have questions or comments regarding the City of Carlsbad’s CDBG/HOME program or would like to receive a copy of the CDBG/HOME Funding Plan Strategy, the proposal review/funding recommendation process or any other CDBG or HOME related documents may contact Frank Boensch at (760) 434-281 8, Monday through Friday between 8:OO am and 5:OO p.m. CARLSBAD CITY COUNCIL PUBLISH DATE: T*les$9yi-November x2002 *le;3, \\-b-O&