HomeMy WebLinkAbout2002-11-19; City Council; 16987; Rancho Santa Fe Rd Realignment & Widening Phase II
ON CONTRACT FOR
IGNMENT AND WIDENING, TO. 11/19/02 PHASE 1, PROJECT NOS. 3190 AND 3887
RECOMMENDED ACTION:
City of Carlsbad City Council: Adopt Resolution No. 2002- 343 awarding the construction contract for Rancho Santa Fe Road Realignment and Widening, Phase 1, Project No. 3190.
Carlsbad Municipal Water District Board of Directors: Adopt Resolution No. 1173 awarding the construction contract for the recycled water pipeline in Rancho Santa Fe Road
Realignment and Widening, Phase 1, Project No. 3887.
ITEM EXPLANATION:
The Rancho Santa Fe Road project consists of the widening and realignment of approximately
constructed in two phases: Phase 1, from La Costa Avenue to San Elijo Road; and Phase 2, 2.2 miles of Rancho Santa Fe Road from La Costa Avenue to Melrose Drive. The project will be
from San Elijo Road to Melrose Drive. Rancho Santa Fe Road is identified in the General Plan as a
Growth Management Standards for the southeast area of Carlsbad. Improvements include widening prime arterial. Improving the road to meet prime arterial standards is necessary at this time to meet
the road from two lanes to six lanes, realigning the road generally to the east, and replacing the
reduced congestion, improved traffic flow, and increased safety for travelers on the road.
bridge structure at the San Marcos Creek crossing. Benefits of the project include
Additionally, this project will improve a vital link in the North County region's roadway network.
The project will be constructed in two Phases. Phase 1 includes widening and realigning approximately 1.75 miles from La Costa Avenue to San Elijo Road. Morrow Development has graded a portion of Rancho Santa Fe Road in association with the grading of the Villages of
road it graded. The plans and construction documents for Phase 1 will complete the remainder of La Costa Oaks South Project and constructed most of the storm drain facilities within the area of the
the roadway grading and storm drain facilities and the following:
0 Outside lane and median curbs
0 Full-width pavement
0 Median improvements southerly of La Costa Avenue
0 Approximately 8,900 linear feed of 24-inch and 12-inch diameter recycled water pipelines
Approximately 3,700 linear feet of 12-inch, 18-inch and 30-inch diameter water pipelines
0 Approximately 2,300 linear feet of 8-inch diameter sewer pipeline
Approximately 1,700 linear feet of the 24-inch diameter recycled water pipeline mentioned above will
Municipal Water District Phase II Recycled Water Project. be constructed in the new roadway. This pipeline and appurtenances is part of the Carlsbad
for bids for the Phase 1 project. The Purchasing Department received four sealed bids on October On September 10, 2002, City Council and the Board of Directors both authorized the advertisement
31,2002 as shown in Table 1.
The Engineer's Estimate for this contract is $14,000,000. The apparent lowest responsible and responsive bidder is ErrecadHanson SJH. All bid documents submitted by ErrecaslHanson SJH have been reviewed by staff and found to be in order.
Page 2 of Agenda Bill No. 16 I 987
FISCAL IMPACT:
BUDGET
The cost of construction of Rancho Santa Fe Road Phase 1 and 2 are summarized in the following
table. Costs shown for all Phase 1 tasks are based on actual costs and bids received. All
construction costs for Phase 2 are estimated except design and public relations costs, which are actual costs.
Total appropriations to date are $27.6 million. In addition to the Phase 1 costs, approximately $2.3
million in design and public relations costs for Phase 2 were expended concurrently with Phase 1
design. Thus, there are sufficient appropriations for the Phase 1 construction. Environmental
mitigation, right-of-way acquisition and construction costs for Phase 2 will be reviewed and updated.
in the 2003-04 Capital Improvement Program.
FUNDING
The Rancho Santa Fe Road Phase 1 and 2 projects will be funded with a combination of Community
Facilities District #I (CFWI), Planned Community Facilities District #2 (CFD#2), Federal and
State Grants, and reimbursements from other agencies and developers. Funding sources are
summarized below:
CFD#I & CFN2
Community Facilities District special taxes and fees will fund most of the costs for Phase 1 and 2 of
the project. Sufficient amounts have been collected for the existing appropriations. Developers will
pay the remaining costs for Phase 2 in the future.
State & Federal Grants
State and Federal grants have been authorized by the appropriate agencies for Phase 1 as shown above.
Caltrans has issued construction authorization on behalf of the Federal Highway Administration
and High Priority (HP-21) funds. The RSTP and HP-21 funds require matching funds, which will be
(FHWA) for reimbursement of eligible costs from Regional Surface Transportation Program (RSTP)
paid for from CDF#2.
Page 3 of Agenda Bill No. 16,987
The Federal Bureau of Reclamation (BUREC) and the State Water Resource Control Board
(SWRCB) has approved the plans and specifications for the upsizing of a 12-inch diameter recycled
water pipeline to a 24-inch diameter pipeline. The Carlsbad Municipal Water District will fund the
upsizing of a 12-inch diameter recycled water pipeline to a 24-inch diameter pipeline through the
Phase II Recycled Water Project program, which is receiving these State and Federal grants and
loans.
Transportation Development Act (TDA) funds have been authorized by SANDAG. The following is a summary of the Federal and State funding sources for Phase 1 construction:
Other Aqencies
Several of the utilities that will be constructed with this project will be installed through
reimbursement agreements with various agencies and property owners. These reimbursement
agreements have been brought forth to the City Council for approval either prior to, or concurrent
with, awarding the project contract. These agencies and property owners will contribute
approximately $2.9 million to the project as identified at Phase 1 "Other Agencies" in the table
Vallecitos Water District, and Real Estate Collateral Management company and MAG Properties.
above. These agencies and property owners include: the Olivenhain Municipal Water District,
ENVIRONMENTAL:
The City Council at their meeting on June 2, 1992 passed Resolution No. 92-152 certifying EIR No. 91-1 for both Phase 1 and Phase 2 of the Rancho Santa Fe Road project. The City Council
the final EIR No. 91-1 for Rancho Santa Fe Road. This EIR covers the realignment and widening of at their meeting on April 25, 2000 passed Resolution No. 2000-128 approving Addendum No. 2 to
Rancho Santa Fe Road from La Costa Avenue to Melrose Drive.
All permit and mitigation requirements have been met. Per the Habitat Conservation Plan, a qualified biologist has been retained to monitor the adjacent habitat during construction. Per the requirements of the California Department of Fish and Game (CDFG) 1601 permit, a habitat
mitigation plan is being prepared based on the conceptual plan approved by CDFG and will be implemented concurrent with construction.
EXHIBITS:
1. Location Map.
2. Resolution No. 2002 - 343
California accepting bids and awarding the construction contract for the Rancho Santa Fe of the City Council of the City of Carlsbad,
Road Realignment and Widening, Phase 1, Project Nos. 3190 and 3887.
3. Resolution No. 1173 District (CMWD) accepting bids and awarding the construction contract for the Rancho of the Board of Directors of Carlsbad Municipal Water
Santa Fe Road Realignment And Widening, Phase 1, Project Nos. 3190 and 3887.
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I RESOLUTION NO. 2002-343
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND
AWARDING THE CONSTRUCTION CONTRACT FOR BIDS
! FOR RANCHO SANTA FE ROAD REALIGNMENT AND
WIDENING, PHASE 1, PROJECT NOS. 3190 & 3887.
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WHEREAS, plans and specifications have been approved by the City Council of the
City of Carlsbad, California for Rancho Santa Fe Road Realignment and Widening, Phase 1,
Project Nos. 3190 and 3887; and
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3 WHEREAS, the lowest responsible and responsive bid received for the Phase lwork was
submitted byErrecas/Hanson SJH in the amount of $9,332,092; and I
WHEREAS, the total estimated costs for the City’s contract for construction of the
Rancho Santa Fe Road Realignment and Widening, Phase 1 project is $14,000,000, including the
$210,781 for the Carlsbad Municipal Water District recycled pipeline; and
WHEREAS, $27.6 million of CFD #I and CFD #2 funds have been appropriated for Phase
1 and the total project cost is $24 million; and
WHEREAS, based on the approved Environmental Impact Report and Addendum thereto
and the approved Habitat Conservation Plan for the road realignment and widening, there will be
no additional significant effect, not analyzed therein, and that no new or additional mitigation
measures are required; therefore no new environmental document is required.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the bid of $9,332,092 submitted by ErrecadHanson SJH for the Rancho
Santa Fe Road Realignment and Widening, Phase 1 project is accepted.
3. That the City Manager is hereby authorized to approve construction change orders
for Rancho Santa Fe Road, Phase 1, up to $933,092.
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4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
contract for Rancho Santa Fe Road, Phase 1 with Errecas/Hanson SJH.
5. That the award of this contract is contingent upon ErrecaslHanson SJH executing
le required contract and submitting the required bonds and insurance policies, as described in
le contract, within lwenty (20) days of adoption of this resolution. The City Manager may grant
sasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
leld on the 19th day of NOVEMBER , 2002 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall
Resolution No. 2002-343
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(SEAL)
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RESOLUTION NO. I173
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
AWARDING THE CONSTRUCTION CONTRACT FOR BIDS FOR MUNICIPAL WATER DISTRICT ACCEPTING BIDS AND
PHASE 1. PROJECT NOS. 3190 & 3887.
I
i RANCHO SANTA FE ROAD REALIGNMENT AND WIDENING,
I WHEREAS, plans and specifications have been approved by the Board of Directors of the
Carlsbad Municipal Water District (CMWD) for Rancho Santa Fe Road Realignment and
Widening, Phase 1, Project Nos. 3190 and 3887; and
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WHEREAS, the lowest responsible and responsive bid received for the Phase Iwork was
submitted by ErrecadHanson SJH in the amount of $9,332,092; and
WHEREAS, the lowest responsible and responsive bidder included the amount of
$210,781 for the recycled water pipeline in the Rancho Santa Fe Road Realignment and
Widening Project; and
WHEREAS, the total estimated costs for the recycled water pipeline in the Rancho Santa
Fe Road Realignment and Widening, Phase 1 project including construction, inspection, materials
testing and engineering support is $276,000; and
WHEREAS, there are sufficient funds available in the project account for completion of
this project; and
WHEREAS, based on the approved Environmental Impact Report and Addendums thereto
and the approved Habitat Conservation Plan for the road realignment and widening, there will be
no additional significant effect, not analyzed therein, and that no new or additional mitigation
measures are required; therefore no new environmental document is required.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
Water District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the bid of $210,781 submitted by ErrecaslHanson SJH for the recycled water
pipeline in Rancho Santa Fe Road Realignment and Widening, Phase 1 project is accepted.
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3. That the Executive Director is hereby authorized to approve construction change
orders for the recycled water pipeline in Rancho Santa Fe Road, Phase 1, up to $21,078.
4. That the Executive Director of the Carlsbad Municipal Water District is hereby
authorized and directed to execute a contract for the recycled water pipeline in Rancho Santa Fe
Road, Phase 1.
5. That the award of this contract is contingent upon ErrecadHanson SJH executing
the required contract and submitting the required bonds and insurance policies, as described in
the contract, within twenty (20) days of adoption of this resolution. The Executive Director may
11 grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 19th day of NOVEMBER , 2002 by the
following vote, to wit:
AYES: :Board- Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
)I ATTEST
(SEAL)
Resolution No. 11'73
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