HomeMy WebLinkAbout2002-12-17; City Council; 17010; Award of Agreement for Tree Trimming Services..
CITY OF CARLSBAD -AGENDA BILL
AB# 17,010
MTG. 12/17/61:
DEPT. HD. - TITLE:
CITY MGR- DEPT. FIN
AWARD OF AGREEMENT
FOR TREE TRIMMING SERVICES CITY Am.
RECOMMENDED ACTION:
Adopt Resolution No. 2002-359 , accepting the bid of Aztec Landscaping, Inc. and
authorizing the execution of an agreement for tree trimming services for the period of one year,
with the option to renew for four additional one year periods.
ITEM EXPLANATION:
The City requires contractual tree maintenance to service large specimen trees throughout the
City. This service is also used to supplement the Street Tree Assessment Program during
overload work periods. In addition, the Water District and Parks Division request additional
services at several reservoirs and park facilities using Water District and General Fund
revenues. This contract ensures the Street Tree Assessment Program is performed at the
preventative maintenance level and assures trees located at public facilities are serviced by
the contractor if deemed necessary. The Parks Supervisor schedules the maintenance and
Staff will monitor the contractor for compliance of the agreement.
Specifications for the Tree Trimming Service were developed by the Staff of the Parks and
Purchasing Departments. In accordance with Section 3.28.050 of the Municipal Code, Notice
to Bidders was mailed to twenty-six contractors. On September 26, 2002 five responses were
received, opened, witnessed and recorded. The bids were evaluated by Staff based on cost,
technical ability, ability to provide service and references. Aztec Landscaping, Inc. received the
highest ranking in the best value evaluation. By virtue of submitting the lowest cost for services
while matching the highest ranked competitor in all other areas, the bid of Aztec Landscaping,
Inc. was determined to be the best value for the City.
FISCAL IMPACT:
Sufficient funds are available for services in the respective budgets of the Parks Division and
Public Works Maintenance and Operations Division for these services.
EXHIBITS:
1. Resolution No. 2002-359
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RESOLUTION NO. 2002-359
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE BID AND AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT FOR TREE TRIMMING SERVICES
WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that materials and
services costing over thirty thousand dollars must be obtained through formal bidding procedures;
and
WHEREAS, bids submitted by five vendors were evaluated and the bid of Aztec
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Landscaping, Inc. was determined to be the best value to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows:
1. That the above recitations are true and correct.
2. The bid of Aztec Landscaping, Inc. is hereby accepted.
3. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said
Agreement, a copy of which is on file in the Finance Department and incorporated
herein by reference, for, and on behalf of the City of Catisbad for a period of one year
with the option for the City Manager to extend for four (4) additional one (1) year
periods.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the
City of Carlsbad held on the 17th day of DECEMBER , 2002, by the following vote, to
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wit:
AYES: Council Members Lewis, Finnila, Kulchin, Ball, Packard
AGREEMENT FOR TREE TRIMMING SERVICES
Aztec Landscaping Inc.
THIS AGREEMENT is made and entered into as of the 310 -fL day of b.f , 20&, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and Aztec Landscaping Inc., ("Contractor").
RECITALS
A. City requires the professional services of a Contractor that is experienced
B. Contractor has the necessary experience in providing professional
C. Selection of Contractor is expected to achieve the desired results in an
D. Contractor has submitted a bid to City and has affirmed its willingness and
in tree trimming services.
services and advice related to tree trimming services.
expedited fashion.
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit 'iA", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one year from the date first
above written. The City Manager may amend the Agreement to extend it for four
additional one year periods or parts thereof in an amount not to exceed one hundred
and ten thousand dollars ($1 10,000) per Agreement year. Extensions will be based
upon a satisfactory review of Contractor's performance, City needs, and appropriation of
funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
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5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be one hundred and ten thousand dollars ($1 10,000). No other compensation for
the Services will be allowed except for items covered by subsequent amendments to
this Agreement. The City reserves the right to withhold a ten percent (10%) retention
until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
. the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
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9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
10.1 Coveraaes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
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10.1.3 Workers' Compensation and Employer's Liabilitv. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain Occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providinn Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveraqe. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor .is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
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12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For Citv: For Contractor:
Name Fred Burnell Name Ramon Aguilar
Title Public Works Supervisor Title Secretarv
Department PW Parks Maintenance Address fi
Address 1166 Carlsbad Villaae Dr
Carlsbad CA 92008 Phone No. (61 9) 466 - 7498
Phone No. (760) 434 2985
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
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agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor’s agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor’s agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor’s services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment. -
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business.days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
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20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other patty may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et sea., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
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acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
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4il’iik
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms
CONTRACTOR
RalphAcruilar, Sr-/Presirbnt (print namehitle) ATTEST:
**By: "r.
I W (sign here)
RRAINE M. WOOD
Ramon Aquilar/Secretar City Clerk
(print namdtitle)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer@) signing to bind the corporation.
APPROVED AS TO FORM:
By:
Beputy City Attorney IL/IS/O
City Attorney Approved Version #04.01.02
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EXH I BIT "A"
City of Carlsbad
REQUEST FOR BID
September 4,2002
BID NO. 03-08 DUE DATE: SEPTEMBER 26,2002
11:OO AM FOR: TREE TRIMMING SERVICES
The City of Carlsbad is requesting bids for providing the City of Carlsbad with tree trimming
services for the period from approximately October 15, 2002 to October 14, 2003 per the
attached specifications and conditions. Your bid must be submitted on this and the attached
forms. Please review the entire bid package before submitting your bid. Incomplete
submissions may be rejected as non-responsive
A mandatory pre bid meeting and tour of Site A and Site B will be held at at 1166
Carlsbad Village Drive, Carlsbad CA on September 18,2002 at 9:00 A. M.
In accordance with the Carlsbad Municipal Code, awards shall be based on a best value
evaluation. Criteria used for the evaluation will include: cost, responsiveness to specifications,
references, ability to provide services, consistency with current standards, implementation
schedule, other qualifications and unspecified value-added offerings by the bidder. See
attached documentation for details. The lowest bidder may not receive the award.
We will expect the successful bidder to sign a contract. A sample contract is attached. The
final contract will include this request for bid and the successful bidder's response. Please do
not execute the contract at this time.
The City reserves the right to reject any or all bids or any part of the bid, to waive minor defects
or technicalities, or to solicit new bids on the same project or a modified project. Please read
the insurance requirements and general provisions carefully, they are part of your bid.
The following items must be submitted with your bid. Omissions your
bid non-responsive. xva
Bidder's statement of financial responsibility
Bidder's statement of technical ability and experience
Copy of license for certified arborist on staff
Bidder's statement of ability to provide services
0 Bidder's statement of unspecified value-added offerings
Bidder's statement of compliance with insurance requirements
Hourly rate for tree trimming services $ 41 .OO perman
Total man hours to perform tree trimming services at Site A /
Grand Ave - 11 trees " 64.00
Total man hours to perform tree trimming services at Site B
Lincoln Ave - 5 trees 20.00
THE CITY ENCOURAGES THE PARTiClPATlON OF MINORITY AND WOMEN-OWNED BUSINESSES.
1635' Faraday Avenue Carlsbad, CA 92008-7314 (760) 602-2460 - FAX (760) 602-8556 @
/kl.
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of Sh Di-0 } SS.
On \/. Date 5 , before me, A. hui Nade and Title ar of Off;& I (e.g., &Lri "Jane Doe. Nota& Public") R:, ic,
personally appeared Fawon € - Lu1 b Name@) d Signer@) z? ersonally known to me
proved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) islare
subscribed to the within instrument and
acknowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by hislherltheir
signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s)
acted, executed the instrument.
Place Notary Seal Above
..* .
Though the information below is not required by law, it may prove
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name:
Individual
Corporate Officer - Title(s):
Partner - Limited 0 General
Attorney in Fact
Trustee
I? Guardian or Conservator
0 Other:
Signer Is Representing:
0 1999 National Notary Association - 9350 De Soto Ave.. PO. Box 2402 - Chaisworth. CA 91 31 3-2402 - w.nationalnotary.org Prod. No. 5907 Reorder: Call Toll-Free 1-80-876-6827
The City may desire to exercise an option to renew the contract for four (4) additional one (1) year
periods. The City proposes that such renewal be contingent on a mutual agreement between the
City and the successful bidder herein, such agreement to be confirmed sixty (60) days prior to the
termination of the contract period. Either the City or the bidder may at that time decline to confirm
the renewal of the Contract, for any reason whatever, and such declination would render the
. renewal option null and void.
Would the bidder accept an option to renew, subject to the above stated conditions?
YES x NO
Direct questions concerning'bid items to Fred Burnell at (760) 434-2985. Direct questions about
the bidding process in.general to Jim Sartorio at (760) 602-2467.
READ THE AlTACHED GENERAL PROVISIONS CAREFULLY, THEY ARE A PART OF YOUR BID.
Firm Aztec Landscaping, Inc.
GUARANTEE OF GOOD FAITH REQUIRED:
$ None (FAILURE TO SUBMIT
GUARANTEE OF GOOD FAITH WILL VOID
THE BID. SEE PARAGRAPH 3, GENERAL State,Zip California, 91 945
PROVISIONS.)
Address 7970 Lemon Grove Way
City Lemon Grove 1''
', . 5
Print Name Ray Ews%lar, 44.
Signature 1
Telephone (6191 466-7498 Date 09/26/02
BIDDER’S STATEMENT OF ABILITY TO PROVIDE SERVICES
The bidder is required to make a statement of how services will be provided. Include: number and
type of equipment that will be provided by the bidder, time period between award and start of
service, number of personnel to be used providing services, experience of personnel, how quickly
urgent but unplanned services can be provided, and any other information you can offer that will
help determine your ability to provided contracted services.
1 Dump Truck
1 Chipper
2 Climbers - 6 years experience
2 Groundspersons 3 years experience
Necessarv cones and siqns for traffic control.
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Az-lnvees: 48 e_mDlnvp_es in fie tre dl-
Aztec has 6 lift trucks, 12 dump trucks, 6 chasers and
13 chippers that are available at all times at corporate office.
4 Stump Grinders
...
SPECIFICATIONS FOR TREE TRIMMING SERVICE
This is an annual contract for tree trimming services at various locations in right-of-ways, public
grounds and parks in the City of Carlsbad from October 15, 2002 to October 14, 2003. Bids are
to include equipment and operator.
Successful bidder must have a certified arborist on staff.
Work will normally be done in groups of 7 to 10 trees with occasional groups of 3 trees. Work will
not begin before 7:OO A.M.
The contractors will be responsible for all clean up including disposal of debris and limbs and
traffic control during trimming operations.
Approximately 75 to 100 trees will be trimmed during the year.
Worked to be billed for actual time on the job.
City will give contractor at least 48 hours notice. The contractor will be responsible for all traffic
safety when performing work in the right-of-way, this includes the use of an approved Traffic
Control Plan (TCP) issued by the Traffic Engineering Department.
The contractor will be responsible for proper and adequate shielding of his equipment to prevent
injury to persons or damage to public or private property, and will assume all liability should injury
to persons or damage to property occur.
All means necessary to barricade and otherwise properly safeguard the immediate working area
will be utilized by the contractor at all times.
All equipment to be used by contractor must be properly guarded and shielded to protect operator
and public.
Pruninq Specifications And Standards of WorkmanshiD - The standards of workmanship shall
conform to those recommended by the International Society of Arboriculture, the National
Arborist Association, and the American National Standards Institute. No tree shall be cut in
such a manner that its health or eventual safety shall be impaired, except in the process of tree
removal.
All final tree-trimming cuts shall be made in such a manner as to favor the earliest possible
covering of the wound by natural callus growth. Cuts are to be made next to the collar ring.
Sealant shall not be required.
All tree removal, which includes the removal of dead, weak or hazardous trees, shall be cut at
soil grade and shall include stump removal.
Ropes shall lower large limbs and branches that would damage the tree while falling freely.
Pruning is to be performed by tree workers who, through related training and on-the-job
experience, are familiar with the techniques and hazards of this work including trimming,
maintenance, repairing, and removal; and equipment used in such operations. Contractor shall
employ individuals skilled in their trade and in the use of methods, tools, and equipment
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developed in order to obtain the highest quality of workmanship throughout the project. Any
person we may deem incompetent or disorderly must be promptly and permanently removed
from this project by the Contractor
Pruninq Mature Trees (Maintenance Pruninql - As trees mature, their need for structural
pruning should decrease. Pruning should then focus on maintaining tree structure, form, health,
and appearance by:
1. Removing dead branches
2. Thinning to reduce weight and/or the windsail effect of large laterals, and
3. Maintaining inner branches.
Pruning such as crown reduction, or shaping, is sometimes necessary if tree branches of
foliage begin to interfere with surrounding improvements, such as buildings, utility wires, or
paths. The types of pruning generally used in the industry are described below.
Crown Cleaninq - Crown cleaning, or cleaning out, is the removal of dead, dying, diseased,
crowded, weakly attached, low-vigor branches, and water sprouts from a tree’s crown:
Crown Thinninq - Crown thinning is the selective removal of branches to increase light
penetration and air movement through the crown. Thinning opens the foliage of a tree, reduces
weight on heavy limbs, distributes ensuing invigoration throughout a tree and helps retain the
tree’s natural shape. Thinning cuts are usually the preferred method of tree pruning. When
thinning the crown of mature trees you should seldom remove more than 1/4 (one fourth) of the
live foliage.
Likewise, when thinning laterals from a limb, an effort should be made to retain well-spaced
inner lateral branches with foliage. Trees and branches so pruned will have mechanical stress
more evenly distributed along a branch and throughout the tree.
Caution must be taken not to create “lion-tailing” which is caused by removing all ‘or most of the
inner foliage. Lion-tailing places foliar weight at the ends of the branches and may result in
sunburn, water sprouts, and weakened branch structure and limb breakage
Crown Raising - Crown raising removes the lower branches of a tree in order to provide
clearance for buildings, vehicles, pedestrians and vistas. It is important that a developing tree
have a least 1/2 (one half) of its foliage on branches that originate in the lower 2/3 (two-thirds)
of the tree. Similarly, branches should have even distribution of foliage along their lengths. This
will ensure a well-formed, tapered structure and to uniformly distribute stress within a tree. In
some cases, this may not be possible because local ordinances require removal of low
branches for clearance.
Tree Removal - While performing tree removal, damage to other trees, shrubs, and other
features is prohibited. The Contractor will be required to remove and replace any trees, shrubs
or other features damaged by the removal process. All debris is to become the Contractor’s
property and disposed of off site. At the City’s request, all high quality chips, and wood will be
piled in a location on site as specified by the City. Trees removed shall be cut down to the
existing soil grade.
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Palm Tree Pruninq - Palm pruning involves the removal of unwanted and unsightly fronds and
fruit clusters. Some species also require the removal of old and persistent frond sheath bases
by sawing (shaving) off the frond bases on the trunk and forming a bowl from the removed
frond bases at the base of the remaining fronds.
Prune to remove all fronds that are dead, discolored, of otherwise damaged, unsightly or
undesirable. in all cases leave at least three to four fronds on Archontophoenix (King Palm),
Arecastrum (Queen Palm), Howea (Kentia Palm) and all fan type palms.
Prune Phoenix canariensis (Canary Island Date Palm) with trunks taller than ten (10) ft., to
remove brown/discolored and green fronds to at least a horizontal level up to a maximum of 45
degrees from horizontal unless otherwise specified. Trunks under 10 feet in height prune fronds
from 45 to 60 degrees above horizontal.
Phoenix canariensis palms with trunks ten feet or taller, shave remaining frond bases and form
a bowl at the base of the frond crown.
Prune to remove all fruit and flower clusters unless otherwise specified.
Tools are to be disinfected between trees with a 20% solution of chlorine bleach and water or
approved disinfectant where there is a danger of transmitting disease.
SPecimen Trees - Crown Clean This operation consists of the removal of dead and dying
branches within the crown of the tree to enhance its health and beauty,
1. Properly remove all dead and dying branches (1/2) inch and over in diameter.
2. Remove all broken or loose branches lodged in the tree.
3. Remove all stubs of previously broken or poorly pruned limbs
4. Remove any live branches that interfere with the tree’s structural strength or healthful
development.
5. Remove limbs that rub or abrade a more important branch.
6. Remove limbs of weak structure that are not important to the framework of the tree.
7. Remove undesirable sucker and sprout growth.
8. Remove the least desirable of two competing branches only when the result will not
disfigure the tree.
9. On trees known to be diseased, tools are to be disinfected after each cut with a 20%
chlorine bleacwwater solution or alcohol.
Specifications are not meant to be restrictive. Slight variances may be considered by the City.
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