HomeMy WebLinkAbout2002-12-17; City Council; 17011; Landscape, Grounds & Park Maintenance ServicesAB# 17:~
MTG. 12/17/02
DEPT. FIN
CITY OF CARLSBAD - AGENDA BILL ($0 J
TITLE: DEPT. HD.
AWARD OF BID FOR LANDSCAPE, GROUNDS & PARKS ATTy, MAINTENANCE SERVICES e-
CITY MGR %
RECOMMENDED ACTION:
Adopt Resolution No. 2002-360 accepting the bid proposal of TruGreen Landcare, LLC,
and authorizing the execution of an agreement for landscape, grounds and parks
maintenance services.
ITEM EXPLANATION:
The City of Carlsbad Public Works Department is responsible for the maintenance of
various park facilities, City office landscaping, reservoir facilities and other landscaping and
grounds throughout the City. Maintenance responsibilities include the care of plants and
turf, irrigation systems, pest control, drainage facilities, tree maintenance and general
cleaning. The Public Works Department has determined that the use of contractor services
to provide basic maintenance will allow better allocation of staff hours. Staff from the Parks
Division and others will gain the ability to provide a higher level of service with increased
staffing at major parks sites. Staff from Maintenance and Operations will perform duties
more applicable to the operation and maintenance of our water and sewer systems.
In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was
published and Request for Bid packages were mailed to 41 contractors. Bids were received
from the following six contractors (shown with the bid price for annual service):
TruGreen Landcare $1 23,998.88
Aztec Landscaping $1 56,724.00
Westturf Landscape $1 76,424.00 Ponderosa Landscape $1 95,426.00 Environmental Landscape $267,899.28 Stay Green $304,680.00
In accordance with the Municipal Code, a best value evaluation was completed. Each
contractor's bid was evaluated against the following criteria:
Cost of service.
Responsiveness to specifications.
0 Quality of references & previous performance.
0 Warranties offered and ability to provide services.
0 Service implementation schedule.
Quantity & type of equipment available for agreement related work.
0 Services offered beyond the published scope of work.
PAGE 2 OF AGENDA BILL NO. 17,011
TruGreen LandCare was evaluated highest due to their submitted cost for service, the good
comments received from other public agencies in southern California, the number of
certified employees (arborists, irrigation technicians, pest control advisors, etc.), and the
financial strength of their company. Based on the results of the best value evaluation by the
Public Works - General Services staff, the Public Works Department recommends the
acceptance of the bid from, and award of a contract to, TruGreen LandCare LLC.
FISCAL IMPACT:
Funds for this service are part of the City Council approved operating budgets of the City
departments involved.
EXHIBITS:
Resolution No. 2002-360
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2002-360
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AWARDING AN
AGREEMENT FOR LANDSCAPE, GROUNDS AND PARKS
MAINTENANCE SERVICES.
WHEREAS, the City of Carlsbad requires the services of a landscape, grounds and parks
maintenance contractor, and;
WHEREAS, proper bidding procedures have resulted in the receipt of a bid from a qualified
contractor, and;
WHEREAS, a best value evaluation has resulted in the selection of a qualified contractor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitals are true and correct.
2. The bid of TruGreen Landcare LLC, 11 50 West Trenton Avenue, Orange CA 92867, is the
best value.
3. The bid of TruGreen Landcare LLC is hereby accepted.
4. The Mayor of the City of Carlsbad is hereby authorized and directed to execute an
agreement, a copy of which is attached, for and on behalf of the City of Carlsbad for one
year, which may be renewed by the City Manager for two additional one-year periods, in an
amount not to exceed one hundred fifty thousand dollars ($1 50,000.00) per agreement year.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 17 t h day of DECEMBER , 2002, by the following vote:
AYES: Council Members Lewis, Finn
NOES: None
ABSENT: None
. WOOD, City Clerk
AGREEMENT FOR LANDSCAPE, GROUNDS & PARKS MAINTENANCE SERVICES
(TruGreen Landcare)
THIS AGREEMENT is made and entered into as of the 26 ‘* day of
corporation, (“City”), and TruGreen Landcare, a California General Partnership,
(“Contractor”).
2002, by and between the CITY OF CARLSBAD, a municipal
RECITALS
A. City requires the professional services of a contractor that is experienced
B. Contractor has the necessary experience in providing professional
C. Selection of Contractor is expected to achieve the desired results in an
D. Contractor has submitted a proposal to City and has affirmed its
in landscape, grounds and park maintenance services.
services and advice related to landscape, grounds and park maintenance.
expedited fashion.
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
“Services”) that are defined in attached Exhibit ‘A, which is incorporated by this
reference in accordance with this Agreement’s terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor’s profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one year from the date first
above written. The City Manager may amend the Agreement to extend it for two
additional one-year periods or parts thereof for an amount not to exceed $150,000 per
year. Extensions will be based upon a satisfactory review of Contractor‘s performance,
City needs, and appropriation of funds by the City Council. The parties will prepare a
written amendment indicating the effective date and length of the extended agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
City Attorney Approved Version N4.01.02
1
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be one hundred twenty three thousand nine hundred ninety eight dollars and eighty-
eight cents ($123,998.88), as outlined in attached Exhibit "B". No other compensation
for the Services will be allowed except for items covered by subsequent amendments to
this Agreement. The City reserves the right to withhold a ten percent (10%) retention
until City has accepted the work and/or Services specified in Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will -not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
'..!
City Attorney Approved Venion #04.01.02
2 5-
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:VI'.
10.1 Coveraaes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
10.1.3 Workers' Compensation and EmDloyer's Liabilitv. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
City Attorney Approved Version ltO4.01.02
3 r,
10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providina Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coveracle. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
4
City Attorney Approved Version t04.01.02
A4
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor’s records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name: Doua Duncanson Name Drew Gordon
Title: Public Works Manaaer
Department: General Services Address 1150 W. Trenton Avenue
City of Carlsbad Orange, CA 92867
Address: 405 Oak Avenue Phone No. 714/628-1010
TruGreen LandCare
Title Branch Manager 6246
Carlsbad. CA 92008
Phone No. 760.434.2862
Each patty will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
City will evaluate Contractor’s duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City’s Conflict of Interest Code is required
of Contractor or any of Contractor’s employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor’s affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor’s agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
City Attorney Approved Version #04.01.02 5 7
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
6
City Attorney Approved Version #04.01 .M
0 l2
20. TERMINATION
In the event of the Contractor’s failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor ,acknowledges that
California Government Code sections 12650 et sea, the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney’s fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as
on any public
the result of which Contractor may be prevented to act as a Contractor
work or improvement for a period of up to five (5) years. Contractor
City Attorney Approved Version #04.01 .02
7 3
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
eniorcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, Gong with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
"
Ill
Ill
Ill
Ill
8
City Attorney Approved Version #04.01.02
do
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
Partnersh-
\ / (sign here) WV' Bayor -
Drew Gordon, Branch Manager 6246
(print namehitle)
**By:
ATTEST:
//
(sign here)
(print namehitie)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corooration, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
/ eputy City Attorney
City Attorney Approved Version #04.01.02
9
DESIGNATION OF REPRESENTATIVE
I, Robert C. von Gruben, Vice President and Secretary of TmGreen LandCare L.L.C.,
general partner of TruGreen LandCare, a California general partnership (“Company”), do hereby
authorize and direct Drew Gordon, Branch Manager, 1 150 West Trenton Avenue, Orange,
California 92667, to represent the Company to execute any and all bid, contract and related
documents to effectuate the terms of contracts entered into on behalf of the Company with the
City of Carlsbad.
This Designation of Representative expires at midnight, July 3 1 , 2003.
TRUGREEN LANDCARE, a California general
partnership
By: TruGreen LandCare L.L.C., general partner
/I r,
By:
Robert C. von Gruben”
Vice President and Secretary
Dated: July 3 1,2002
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California } SS. County of Orange
OnSeptember 25, 2002, before me, Molly Van Wagner, Notary Public
personally appeared Drew Gordon
Date Name and Tltle of Officer (e.g.. "Jane Doe, Notary Public")
Name@) of signer@)
9 personally known to me
U proved to me on the basis of satisfactory
evidence
to be the person@$ whose name@) is&m
subscribed to the within instrument and
acknowledged to me that he&M€X&& executed
the same in his/- authorized
capacit- and that by his-
signaturemon the instrument the person(@, or
the entity upon behalf of which the person@$
acted, executed the instrument.
Place Notary Seal Above
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Descrbtion of Attached Document
Title or Type of Document: City of Carlsbad, Agreement for Landscape,
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Grounds and Parks Mahtenance Services
Signer's Name:
0 Individual
0 Corporate Officer - Title(s):
0 Partner - 0 Limited 0 General
0 Attorney in Fact
0 Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
B 1999 National Notary Association - 9350 De Solo Ave.. P.O. Box 2402 * Chatswolm, CA 91 313-2402 - www natfonalnotarpq Prod No. 5907 Reorder: Call Toll-Free 1-800-876-6827
EXHIBIT “A”
I. SCOPE OF WORK
Routine landscape, grounds and parks maintenance services shall be provided by the service
company at all specified locations listed herein said Request for Bid (RFB). The scope of
work will include but not limited to the following work:
Zmgah’on - Irrigate all plant and turf as is necessary to maintain a healthy
appearance and condition.
Zrnigrrtion Systems Maintenance - Maintain all irrigation systems.
Turf Mowing, Edging and Trimming - Mow, edge and trim all turf areas weekly
(March through November) and as needed during December through February,
weather permitted.
Walks, Curbs, and Courts - Sweep or blow all sidewalks, curbs, courts and
miscellaneous asphalt and concrete surfaces weekly.
Planters and Ground Covers - Cultivate and weed all planters and ground cover
areas at least every ten days.
Trimming and Pruning - Trim and prune all shrubs and plants in accordance with
good horticultural practices. All trees shall be kept clear of sidewalks, paths and
roadways.
F’ertiZizing - Fertilize all turf areas at least four (4) times each year or as is necessary
to maintain a healthy appearance and condition. Fertilize and treat all plants and
trees as necessary to maintain a healthy appearance and condition.
Weed, Pest and Disease Control - Keep all turf areas, planters, beds, trees and tree
wells clear and free of all weeds, pests, and disease at all times.
Reseeding - Reseed all turf areas as directed by the City of Carlsbad.
Tree and Shrub Replacement - Replace, at Service company’s expense, any trees,
shrubs, turf or ground cover, which dies as a result of Service company’s negligence.
Traffi Control - Provide and display all safety devices and traffic controls at all
times when working in the public right of way.
Turf Aemtion and Thatching - Aerate and thatch all turf areas in accordance with
good horticultural practices.
11. GENERAL LANDSCAPE / SITE MAINTENANCE REQUIREMENTS
A. All maintenance functions shall be performed in accordance with the following
specifications and at the frequencies indicated. Standards and frequencies may be
modified from time to time as deemed necessary by City for the proper maintenance of
the landscape, grounds and/or park.
B. All operations will be conducted so as to provide maximum safety for the public.
C. Service Company will keep all gutters, curbs, and walks adjacent to contract areas free of
weeds, trash, and other debris.
D. Leaves, paper, weeds, and any other debris will be removed from landscaped areas and
disposed of off City premises.
E. Service Company will clean sidewalks, roadways, and any other areas littered or soiled
by his maintenance operations.
F. Service Company shall maintain the premises clean of debris at all times. Upon
completion of any work project, the service company shall remove remaining excess
materials, waste, rubbish, debris, and his construction and installation equipment from the
premises. Any dirt or stains caused by the work shall be removed.
G. Service Company shall rake sand in tot lots and blow sand off all surface area once a
week.
H. Prune plant materials adjacent to roadway intersections to provide adequate sight distance
for vehicles entering the intersection.
I. Prune plant materials so that all traffic control signs are clearly visible to approaching
drivers.
J. Service company shall immediately notify City about any unusual and hazardous
conditions in the work site and rectify said conditions.
1. NATURAL AREA SLOPE MAINTENANCE
A. All natural slope areas shall be maintained in a manner to encourage
natural desirable vegetation and protect a site from erosion, while
presenting a well groomed appearance.
1. Desirable annual, biennial and perennial plants shall be
maintained at their natural heights. Weed growth and grass
plants shall be regularly removed before they reach 6" in height.
The excention shall be as follows: Carrillo Ranch shall have
weed removal on a auarterlv basis.
2. Tree wells shall be kept as bare soil unless ground cover is
present. Weeds shall be removed before they reach 3" in height.
3. Growth of woody plants shall be encouraged except where it
interferes with circulation, maintenance activities, roadways,
drainage facilities, fence lines, or other structures. Dead
branches of plants shall be removed regularly.
4. Trim plant material regularly adjacent to curbs, sidewalks and
roadways to provide for proper, unobstructed circulation.
B. Pest Control
1. All rodents, insects, and other pests shall be controlled by the
service company. Particular attention to burrowing rodents is
necessary to protect the site from slope failures. Any control
measures should be approved frrst by City. The exception shall
be: Carrillo Ranch - application of ure-emergence herbicide
shall be aDDlied on a auarterlv basis.
2. DRAINAGE FACILITIES
A. All drainage structures shall be checked and cleaned monthly or as
needed to insure consistent unrestricted water flow.
B. Any damage to structures shall be reported immediately to City and
repaired or replaced by Service company.
3. IRRIGATION MAINTENANCE
A. The key to water conservation and maintaining a healthy landscape is the
use of intelligent irrigation management practices. Parkway soils are
shallow, have low permeabiltiy and low organic content. Therefore, the
service company shall exercise special care to use water effectively and
avoid runoff. Service company will be responsible for replacement of all
plant materials that die from over / under watering.
B. At least twice each month, the system shall be physically observed while
functioning to ensure efficient operation. Proper coverage and full
working capability shall be provided at all times.
c. Adjustments will be made to prevent excessive runoff onto streets,
sidewalks, right-of-way or other areas not meant to be irrigated.
Sprinkler heads shall be maintained and adjusted, kept cleaned out and
free from overgrowth which may obstruct maximum operation. Valves
and heads will be adjusted to keep all systems operating at
manufacturer’s pressure specification. Valve throttling and pressure
gauging shall be employed to prevent heads from fogging and allow
passage of effective sized droplets. All sprinkler heads on each valve
shall be of the same manufacture (matched precipitation and spray
pattern coverage).
D. Service company shall turn off all controllers when rainfall has made it
unnecessary to provide supplemental irrigation. The California
Department of Fish & Game will program the controller and monitor the
watering at the Buena Vista Ecological Reserve (Duck Pond).
E. Areas not provided with an irrigation system shall be hand watered by
Service company. This includes situations where the automatic system is
inoperable for any reason. Service company shall be responsible for
providing all his own equipment, pumps, nozzles, hoses and couplers to
accomplish the task.
F. Service company is responsible for any loss of use due to malfunctioning
or the lack of water for any cause except natural disasters. Service
company is also responsible for irrigation water, which impacts
surrounding properties or creates traffic hazards due to excessive runoff.
2
G.
H.
I.
J.
K.
L.
M.
N.
0.
P.
Automatic valves shall not be operated manually except for testing and
periodic maintenance.
In support of the City’s strong endorsement of water conservation, the
primary determinant for scheduling irrigation will be the historical Evapo
transpiration data (CIMIS) from the Oceanside Weather Station. This
data will be used to develop irrigation schedules. This programming is
to be coordinated with City staff and the City’s E.T. gauge. The backup
tool for irrigation decisions is the soil probe, which shall be utilized to
monitor sensor performance. And, last, there are the trees that will
provide visual indicators when transpiration needs are not being met.
Through prudent use of the first two tools, it is the service company’s
responsibility to ensure that these symptoms do not occur.
Newly planted areas shall receive special attention until plants are
established. Adequate water shall be applied to promote normal, healthy
growth. Proper berms or basins shall be maintained during the
establishment period.
All repairs to the irrigation system shall be made according to the
original details. The service company is responsible for making repairs
of the system and keeping it functioning properly in every way.
Service company shall submit to City a copy of the irrigation schedule
for each controller, except for the controller at the Buena Vista
Ecological Reserve (Duck Pond).
Service company is responsible for adjusting the height of sprinkler
risers to compensate for growth of the plant materials.
Each system shall be flushed out annually as a preventative maintenance
measure.
Controller enclosures must be painted once annually to keep from
rusting. Color shall be determined by City.
When possible, all remote control valves shall be identified with a
painted blue 3” x 3” x 3” triangle on the sidewalk or curb nearest the
valve to indicate its location. The location of quick couplers will be
identified with a painted red two inch dot on the sidewalk or curb nearest
the quick coupler.
All irrigation shall be performed between the hours of 1O:OO p.m. and
6:oO a.m., except when staff are present i.e. after fertilization or while
checking 1 repairing system.
3
4. TREE MAINTENANCE at City HaWCole Library Complex & Farmers
Insurance Building
A. Pruning
1.
2.
3.
4.
5.
6.
7.
Evergreen trees shall be thinned out and shaped when necessary
to prevent wind and storm damage. The primary pruning of
deciduous trees shall be done during the dormant season.
Damaged trees or those that constitute health or safety hazards
shall be pruned at any time of the year as required.
All pruning cuts shall be made to lateral branches, or buds, or
flush with the trunk. “Stubbing” will not be permitted.
Remove no more than thirty-seven percent (37%) of a plant’s
foliage during pruning operations.
Trees shall be pruned to allow eight foot (8’) clearances for
pedestrians, twelve foot (12’) clearances above the curb gutter,
and ten foot (10’) clearance above trails.
Pruning the lower branches of young trees will not be permitted.
Lower branches shall only be “tipped back” to encourage caliper
growth.
Surface roots that have become a maintenance or appearance
problem shall be removed, especially those adjacent to paved
areas. Surface roots shall be properly severed, cuts painted, and
roots recovered without delay.
Any Eucalyptus trees on site shall be maintained according to
specific guidelines. Trees shall be selectively pruned to remove
unsightly or poorly crotched limbs. Unsightly or interlacing
growth such as V-shaped branches or forks shall be thinned out.
Out of scale limbs shall be cut back to bring tree into balance.
4
B. Watering
1. Trees shall not be watered until a moisture check has been made
of representative points in the landscape. Use of a probe or other
tool to check the moisture in the root ball as well as the soil
surrounding the root ball. The need for water shall dictate the
frequency of watering by the automatic sprinkler system.
2. Maintain a large enough water basin around plants so that
enough water can be applied to establish moisture through the
major root zone.
c. Fertilizer / Pest Control
1 . Fertilizer is to be a City-approved balanced commercial
fertilizer, applied once annually or as often as required to keep
trees health. Fertilizer is to be applied in the drip zone of the
tree, not to main stem or rootball area, and shall be gently
cultivated and thoroughly watered in to prevent burning the tree.
2. Ailing or stunted trees, which fail to meet City standards, will
receive additional supplements to correct any deficiencies.
3. Control or prevent plant pests and diseases with properly used
insecticides, fungicides, and herbicides. Weed around tree wells
once a month.
D. Staking and Guying
1.
2.
3.
4.
Tree stakes, ties, and guys shall be checked monthly and
corrected as needed. Ties shall be adjusted to prevent girdling.
Broken stakes or guy wires shall be replaced. Stakes, ties, and
guys shall be removed as needed.
All ‘restaking shall be done with two inch (2”) by ten foot (10’)
ledge pole stakes treated with copper naphthanate and pointed at
one end. Adjust length to fit tree. Tree supports shall be corded
rubber straps; nail to sides of stake with one inch (1”) roofing
nail.
For Eucalyptus, remove stakes after first year or at the beginning
of the growing season, whichever comes first.
For trees other than Eucalyptus, consider removal of the existing
stakes and guys when the trees attain a trunk caliper of four
inches (4”). If unstable at this time, replacement shall be
decided by City.
8
5. SHRUB MAINTENANCE
All shrubs on the site shall be maintained so as to guarantee their vigorous and healthy
growth according to the best horticultural practices, utilizing proper pruning techniques,
fertilizer applications, and pest control procedures.
A. Pruning
1 . Prune shrubs as required to maintain health and safety, as well as
for general containment and appearance.
2. The objectives of shrub pruning are the same as for trees.
Shrubs shall not be clipped into bailed or boxed forms. Retain as
much of the natural characteristics or branching as possible.
3. All pruning cuts shall be made to lateral branches or budges or
flush with the trunk. “Stubbing” will not be permitted.
4. Pruning shall be accomplished by removing woody stems from
the inside of shrubs at least twice a year. Topping of shrubs shall
be done only after interior selective branch pruning has been
completed.
5. Remove dead flower stalks or spent blossoms to present a neat,
clean appearance.
B . Fertilizer / Pest Control
1. Apply a City approved balance commercial fertilizer to provide
optimum growth and health to all shrubs. Water in well to
prevent burning.
2. Apply insecticides, fungicides, and herbicides necessary to
control pests.
6. VINES MAINTENANCE
All vines shall be maintained so as to guarantee their vigorous and healthy growth
according to the best horticultural standards, utilizing the proper watering, tying,
fertilizing and pest control procedures.
A. Deep water vines in pockets not provided with sprinklers to assure optimum
growth.
6. Check espaliered vines and maintain properly. Nails shall not be used in
masonry walls. Secure vines with appropriate ties to promote directional growth.
c. Apply a City approved balanced commercial fertilizer to provide optimum
growth and health. Water in well to prevent burning.
9
7. GROUND COVER
Ground cover shall be maintained so as to guarantee its vigorous and health growth
according to the best horticultural standards, utilizing the proper trimming, fertilizing,
pest control, and renovation procedures.
A. Trimming
1. Ground cover beds shall be maintained within their intended
bounds and shall not be permitted to encroach into lawns, shrub
beds, sidewalks, or adjacent areas, or in any manner deemed
undesirable by the City’s Representative.
2. Trim back ground cover from controller units, valve boxes,
quick couplers, other plants, structures or walls, and walks.
Keep trimmed back approximately four inches (4”) from walks
for appearance and containment.
B . Fertilizer
Apply a City-approved, balanced, commercial fertilizer at a minimum rate of six
(6) pounds per one thousand (1,OOO) square feet per year in six (6) applications
during first year of new planting of ground cover. All other areas will be
fertilized a minimum of once annually or as required by the City. The exception
shall be Carrillo Ranch with twice a year fertilization.
C. Pest Control
1. Ground cover areas shall be carefully cultivated regularly and
kept free of litter.
2. Control weeds, preferably with preemergent herbicides, but also
with selective systemic herbicides.
3. Employ chemical control to protect plantings from insects,
diseases and snails.
D , Renovation / Replacements
1. Ground cover shall be renovated in September by cutting it back and
applying one (1) application of a City-approved, balanced
commercial fertilizer.
2. If replanting is required to maintain the continuity of the ground
cover area, replacements shall be as approved by the City, using
rooted plant material from a City-approved nursery.
8. TURF
Turf shall be maintained so as to guarantee its vigorous and healthy growth to the best
horticultural standards, utilizing the proper watering, mowing, renovations, fertilizing,
and pest control procedures.
10
A. Watering
Turf shall be irrigated, as required, to maintain horticulturally acceptable
growth and color and to encourage deep rooting. Generally, irrigation
will be applied at a rate to provide one inch (1”) of water per month.
Dailv water should be avoided whenever possible, in favor of scheduling
applications every other night or twice each week. Additional irrigations
shall be performed in the event of unusually hot / dry weather conditions
(as are present during winter Santa Ana conditions, or other times of low
humidity or high winds, or during a prolonged high temperature period
during the summer months). Allow the lawn to be dry before mowing.
All irrigation is to be performed between the hours of 1O:OO p.m. and
6:OO a.m.
B. Mowing / Edging
1. The turf shall be mowed to a height of %” to 1” for hybrid
bermudas, (using a reel mower), and 1” - 1 W’ for cool season
mixed grasses, (using a rotary mower) weekly during the warm
season. Frequency of mowing may need to be adjusted for
hybrid turf areas and during the cooler months. A reel mower
with sharp blades shall be used for hybrid bermuda turf, at City
HalVLibrary Complex and at the Main Library. Avoid
removing more than one-half (1/2) of the grass blade at any one
time. Damage to trees, obstacles, or lawn caused by wheel ruts
shall be repaired by the service company at his expense. The
grass clippings shall be caught and disposed of legally off-site.
2. Trimming and edging shall be performed weekly by mechanical
means. Frequency of trimming and edging may need to be
adjusted during the cooler months.
c. Renovation / Verticut
1. Renovate / verticut all lawn areas once per year at a time when
there will be the least amount of stress to the lawn, preferably in
winter. The scheduling will be recorded on the Maintenance
Schedule Chart and coordinated with a representative of the City
Parks division. Overseed as needed.
2. Lawns shall be mechanically aerated with a plug aerator with
one-half inch (1/2”) tines twice per year or more often as
required to reduce compaction and stress on the turf areas.
Sports turf areas shall be aerated a minimum of 3 times per year.
3. Shaded out areas of lawn shall be reseeded with an approved
shade tolerant grass seed.
D . Fertilizing
City-approved, balanced, commercial fertilizers should be applied so as to keep
the lawn green and healthy. The types will vary seasonally in accordance with
good turf management practices.
11
E. Pest Control
1. Turf areas shall be inspected regularly for signs of diseases and
pests. The service company is responsible for applying the
appropriate remedy at the recommended amounts. The name of
the product applied and the treatment shall be entered on the
Maintenance Schedule.
2. Service company shall maintain a weed-free lawn at all times by
either chemical or mechanical means. The service company
shall be especially careful if applying chemicals to control weeds
because of possible damage to the lawn. Before such
applications are made, the turf should be well established and in
a vigorous condition. Preemergent chemical control is
recommended to reduce weed seed germination. .All chemicals
applied must be recorded on the Maintenance Schedule Chart
and coordinated with the City.
9. HYDROSEED
Existing hydroseeded areas on-site shall be treated in the same manner as the ground
cover areas. In areas where this may be impractical (i.e., 2: 1 slope areas), a weed eating
device may be used to cut down weeds taller than the hydroseeded cover.
10. PEST CONTROL
A. Service company shall provide complete and continuous control and / or
eradication of all plant pests and diseases, including weeds, and rodents, and
shall comply with all City, County, State, and Federal regulations or laws
regarding chemical controls.
6. Service company shall assume all liability and responsibility for the use of all
chemical controls.
1. Care shall be taken in transferring and mixing pesticides to prevent
contaminating areas outside the target area. Application methods shall
be used which ensure that materials are confined to the target area.
Spray tanks containing leftover materials shall not be drained on the site
to prevent any contamination. Disposal of pesticides shall be within the
guidelines established in the California Food and Agricultural Code.
2. Spray equipment shall be in good operating conditions, quality, and
design to efficiently apply materials to the target area. Drift will be
minimized by avoiding high pressure applications and using water
soluble drift agents.
3. Pesticides shall be selected from those materials which characteristically
have the lowest residual persistence. Use of emulsifiable concentrates
shall be used when possible to limit windblown particles. The use of
adjutants will be to increase pesticide efficiency thereby reducing the
total amount of technical material required to gain control.
12
4. Pesticides shall be applied at times which limit the possibility of
contamination from climatic and other factors. Early morning
application shall be used when possible to avoid contamination from
draft. Applicator shall monitor forecasted weather conditions to avoid
making applications prior to inclement weather to eliminate potential
runoff of treated areas. Irrigation water applied after treatment shall be
reduced to increase pesticide efficiency. It shall be applied only in
quantities of which each area is capable of receiving without excessive
runoff.
5. All pesticide applications shall be under the direct supervision of a
California State licensed Pest Control Applicator. The service
company shall have on staff a California State licensed Pest Control
advisor to make any written recommendations for pesticide usage as
may be needed. Copies of valid current licenses shall be submitted
to the City for verification upon request.
11. WEED CONTROL
A.
B.
C.
D.
Keep basins and areas between plants free of weeds. All trees in ground cover
areas shall have a 12” radius of open soil maintained around the base of the
trunk. This will reduce damage to tree trunks and roots by machinery and by
excess water. Use recommended, legally approved herbicides, such as Round-
Up, whenever possible to control growth in this open area. Use mulches to help
prevent weed seed germination. Weeds that have germinated shall be eradicated
either by chemical or mechanical means, within three (3) weeks of germination
or before the plants set seeds.
Weeds shall be removed as needed from all shrub areas, ground cover beds, and
planters, and shall be removed weekly from all cracks in paved areas, including
sidewalks, curbs, asphalt, all hardscape, and areas covered with ornamental
rocks. This means complete removal of all weed growth. For the purpose of this
Specification, a weed will be considered as “any undesirable or misplaced plant,”
including, but not limited to, artichokes, tumbleweeds, etc. Weeds shall be
controlled either by hand, mechanical, or chemical methods. The City’s
Representative may restrict the use of chemical weed control in certain areas.
All plant materials within a four (4) foot area adjacent to improved surfaces, such
as concrete sidewalks, service roads, and pathways will be continuously
controlled so that height does not exceed twelve inches (12”).
Plant material normally classified as weeds will be treated as wild flowers in the
natural open space areas, with the following exceptions:
1. Pampas grass, artichoke, mustard, castor bean, tree tobacco, giant reed,
pigweed, and tumbleweed will be continually controlled to reduce fire or
safety hazards.
2. Annual plants that attain a height of six inches (6”) inches or more in the
seed stage will be mechanically controlled upon completion of growth
cycle to reduce fire hazard in areas deemed necessary by the City’s
Representative.
13
3. Open space areas behind existing homes shall be kept free of weeds
within one hundred feet (100') of the houses. If there is not 100' of
clearance available, notify the City of Carlsbad Fire Department at (760)
602.4664 to come out and make a field determination of the allowable
area for a fue break. The fire break shall be created by mowing down
weeds a minimum of two (2) or three (3) times per year, or as needed.
All maintenance performed in open space areas outside the scope of
work is an extra.
E. Service company shall maintain a ten foot (lo') strip next to planted areas free of
weeds.
12. FERTILIZATION
A.
B.
C.
D.
Service company shall inform City at least fortyeight (48) hours before
beginning any fertilization and shall have previously submitted a schedule of
application showing the site, date, and approximate time of application of the
fertilizer. Submission of the fertilizer schedule does not release the service
company from any of the other obligations described in this paragraph, or in the
following paragraph.
The intensity of the fertilization schedule, i.e., timing, or the number of sites per
day or week, cannot be set up to preclude at-site requirement.
Fertilizers shall be inorganic, dry, palletized formulation. Application shall be in
accordance with manufacturer specifications.
The fertilizer shall be delivered to the site in the original unopened containers
bearing the manufacturer's guaranteed analysis. Damaged packages will not be
accepted. Service company shall furnish City with duplicate signed, legible
copies of all certificates and invoices for all fertilizer to be used in the execution
of this Contract. The invoices must state the grade, amount, and quantity
received. Both the copy to be retained by City and Service company's copy must
be signed by the City, on site, before any material may be used. Service
company may not begin the actual application until the obligations in the
paragraph above have been complied with.
Fertilizers used shall have the following guaranteed analysis and / or approved
equivalent:
Area: Turf
Particle Size: Shall be a uniform palletized material.
Complete Fertilizer: SuperTurf 25-5-5 w/Polyon PUC (polymer coated urea),
and TriKote SCU (sulfur coated urea) or equal.
Application Rate: 6 pounds of product per lo00 sq. ft.
Total Nitrogen: 25%
10.3% Ammonic,
0.7% Water Soluble Organic Nitrogen
14.0% Coated Slow Release Urea Nitrogen
14
Available Phosphoric Acid
(P2 Os) derived from
Ammonium Phosphate
Potash
(K2 0) derived from
Muriate of Potash
5%
5%
Sulfur (S) 11%
Iron (Fe) 0.9%
E. Fertilizers shall be applied to shrubs, ground cover, and small trees (3” caliper
and smaller) at the rates and times specified below. (Minimum)
Complete:
15-5-8: 4 pounds per 1,OOO square feet -
March 1-15, July 1-15
Complete
15-5-8: 6 pounds per 1,OOO square feet -
October 1-15
Adequate irrigation will precede and immediately follow the application of
fertilizer to force fertilizer material to rest directly on the soil surface.
F. In making applications of fertilizer granules, precautions shall be taken to contain
these materials in the planting areas. Caution should be used when using a
cyclone spreader which tends to throw material onto paved areas. The use of
gravity flow spreaders will keep materials contained in planting areas,
eliminatingheducing sidewalk stains. All fertilizer which has spread to
sidewalks, and paved areas shall be swept up and spread into landscape areas.
G. When climatic factors cause problems of the general use of fertilizers, an
adjustment of the fertilizer schedule may be necessary. If possible, avoid
application of fertilizers prior to forecasted windy weather, heavy rain, etc.,
which might affect stability. After fertilizer application, monitor watering
schedule to eliminate runoff or excessive leaching of fertilizer materials.
H. Agriform 21 gram plant tablets shall be applied to trees and shrubs that require
supplemental feeding. Annual fall feeding shall be based on one (1) twenty-one
(21) gram table per one-half inch (1/2”) caliper of tree or shrub. Place tablets six
(6) to eight (8) inches deep at drip zone areas by using a soil probe to make a
hole for inserting tablets. Water in thoroughly.
13. REPLACEMENT OF PLANT MATERIAL
A. Service company shall notify City within two (2) days of the loss of plant
material due to any cause. Plant material not replaced within one (1) week will
be replaced by City at Service company’s expense.
15
B. Service company shall supply the labor and all materials to replace any tree,
shrub, ground cover, or other plant which is damaged or lost as a result of
Service company faulty maintenance or negligence. The size and species of
replacement plant materials shall be as directed by City.
C. Any plant damaged or lost through acts of God, vehicular damage, theft, or
mysterious damage that does not occur as a result of the performance of the work
by Service company shall be replaced in kind and size as approved by City.
Service company may supply and plant the replacement material as specified by
City and shall bill the total replacement costs separately.
D. In order to ensure maximum healthy growth and overall aesthetic appearance of
plantings in the work ma, it may be desirable to replace certain plants. The
necessity or desirability of such plant replacement shall be determined by the
City’s Representative. Where such plant replacements are to be made, all plants
may be provided and installed by City at no expense to Service company or may
be replaced by Service company with cost negotiated at the time of occurrence.
E. All remedial landscaping will conform to the City of Carlsbad’s standards.
14. NEW LANDSCAPING
Service company shall pay particular attention to areas with new landscaping with regard
to irrigation, fertilizer, replacement of plants and pruning practices. Newly landscaped
areas require more care during the establishment period. Service company will be fully
responsible for any loss of new planting materials due to anything other than vandalism
or acts of God.
15. CLEAN-UP
A. Service company shall remove promptly, all debris generated by his performance
of the operation or maintenance in the specifications of this contract.
Immediately after working in areas of public streets and walks, driveways, and
paved areas, the Service company shall clean them with suitable equipment. All
debris and clippings shall be removed and disposed of legally off-site. No debris
will be allowed to remain on the site at the end of the work day.
B. In all areas covered by this Contract, litter, including, but not limited to, bottles,
animal droppings, cans, paper, cardboard, metallic items, and other debris,
including illegally dumped materials, shall be removed from the sites by Service
company daily.
C. Hazardous materials, including, but not limited to, wire, broken glass, jagged
metal, and similar kinds of litter shall be picked up and removed from the site by
Service company upon notice or observation thereof.
D. Shrub areas not planted with ground cover shall be raked and cultivated a
minimum of twice per month.
E. All walks shall be kept clean and free of debris, weeds, and hazards to foot traffic
at all times during all maintenance operations. Walks should be kept clean and
free of dirt and debris on an as needed basis or on a minimum of once weekly.
16
16. HARDSCAPE MAINTENANCE
A. On a daily basis, concrete and asphalt areas, including driveways, parking areas,
sidewalks, roadways, and patios shall be checked and cleaned.
1. All expansion joints and cracks are to be maintained free of weeds.
2. Dirt, litter, and other debris must be removed on a daily basis.
3. Inspect for safety hazards, including tripping hazards, holes, or other
conditions. Immediately report such to City.
B. Vacuums, air brooms, sweepers, or other approved means may be used to clean
hardscape areas. However, debris shall not under any circumstance be blown or
otherwise swept onto adjacent streets or property. All debris must be picked up
by Service company and removed from the site.
17. GENERAL GROUNDS POLICING
A. Service company shall provide general grounds policing and inspection at a
minimum of once daily.
1. Provide safety and facility inspection and immediately report any
deficiencies to City. Service company shall be responsible to repair
below standard conditions of all structures and fixtures, including, but
not limited to:
a. Benchedtables
b. Fountains
C. Walls, fences, gates
d. Trash dumpsterdtrash cans
e. Signage
f. Graffiti
g. Playground equipment
2. The City will be responsible for repairing any vandalism that has
occurred at the locations maintained by the service company. The
service company shall immediately notify the City of any vandalism.
IV. WALLS, FENCES, AND GATES
A. All fences and gates shall be maintained in a manner that will allow said improvements to
function as designed per manufacturer’s specifications and provide for a safe
environment for all park visitors.
1. All walls, fences, and gates shall be checked monthly or as needed to insure
proper operation, safety, and to identify potential failures.
17
V. BUILDINGS AND ANCILLARY STRUCTURES
A. All buildings and ancillary structures shall be maintained in a manner that will result in high
quality, attractive structures. Service company is responsible for all maintenance and repair
of these buildings and ancillary structures.
B. General Maintenance
1. General maintenance shall include; pest/insect control; keeping premises in a
clean and sanitary-condition free of debris; keeping windows, doors, and
cabinets, electrical, plumbing, mechanical equipment, and other fixtures
operational and in good repair.
2. All repairs shall be to City standards utilizing the same quality materials and
equipment as originally specified andor installed.
VI. MAINTENANCE FREQUENCY SUMMARY
See Exhibit 1 for maintenance frequency.
1. The following schedules and reports must be submitted to the City.
a. Weekly Tot Lot Inspection Forms - Tot lots must by inspected by Friday and
b. Annual Maintenance Schedule.
d. Proposed Pesticide List.
e. Monthly Pesticide Use Reports - Notice of Intent & Completion
submit forms on the following Monday.
C. Monthly Maintenance Schedule is due on the 5& of every month.
f. Monthly Irrigation Schedule is due on the 5'b of every month
*Mature trees shall be trimmed bi-annually, except under trimming that may be required up to four (4)
times per year to provide for pedestrian and vehicular access under the trees.
VII. STANDARD MATERIALS
All material used in facilities maintenance must be the same product type as the original material of the
park or conform to the products listed below. Any item not mentioned must be approved by City.
1. P.V.C. Schedule 40 pipe and fittings.
2. P.V.C. Schedule 80 risers.
3. Marlex street ells on swing joints.
4. Christies Blue Glue.
5. Rainbird single lug quick coupler - 44k.
6. Penn-tite connector for wire splicing.
VIII. TURF FERTILIZERS
1. All commercial fertilizers must be homogenous except where approved by City.
18
2. All organic fertilizers must have lowest salinity rate possible.
3. No steer manure is allowed.
4. All fertilizers, planting medium, humus material, etc. must be approved by City.
E. PLANT STOCK
All plant stock, trees, shrubs, annuals and perennials, flowers, ground covers must be approved by City
before planting regarding selection and condition of the plant material.
X. PESTICIDES
All pesticides proposed to be used must be submitted to City with application location prior to use. All
materials must be property labeled and certified for intended use. Service company must submit to City
their pest control procedures to verify compliance with the County of San Diego Agriculture Regulations.
XI. WORK PERFORMED
All work performed will comply with the City’s Storm Water Protection Program. See Exhibit 2 for copy
of said program.
Service company will use best landscape management practices.
Failure to perform of specified duties will require withhold andor deductions of payment until City is
satisfied service company performed specified work.
XII. MEETINGS
On a quarterly basis (every three months), the service company shall meet with City staff to review the
performance standards provided by the service company.
19
ATTACHMENT 2
2.6 Management of Pesticides, Herbicides, and Fertilizers
2.6.1 Purpose and Permit Requirements
Purpose
NPDES Permit
Order No. 2001 - 01
Requirement@)
Jurisdictional
URMP
Requirements
City Actions
The purpose of this section of the Municipal component is to define a
management scheme for the use, application, and disposal of pesticides,
herbicides, and fertilizers.
The Permit requirement under the Municipal Component for
Management of Pesticides, Herbicides, and Fertilizers is as follows:
Section F.3.a.(6) The Copermittees shall implement BMPs to reduce the contribution of
pollutants associated with the application, storage, and disposal of
pesticides, herbicides, and fertilizers from municipal areas and activities
to MS4s. Important municipal areas and activities include municipal
facilities, public rights-of-way, parks, recreational facilities, golf courses,
cemeteries, botanical or zoological gardens and exhibits, landscaped
areas, etc.
Such BMPs shall include, at a minimum: (I) educational activities, permits,
certifications, and other measures for municipal applicators and
distributors; (2) integratedpest management measures that rely on non-
chemical solutions; (3) the use of native vegetation; (4) schedules for
irrigation and chemical application; and (5) the collection andproper
disposal of unused pesticides, herbicides, and fertilizers.
The Permit requirement under the Municipal Component for
Management of Pesticides, Herbicides, and Fertilizers is as follows:
Section H.(2)(g)
Management strategy for pesticides, herbicides, and fertilizer use.
1) Develop a list of municipal areas where pesticides, herbicides, and
fertilizers are applied.
2) Identify BMPs for each of these municipal areas to include education,
nonchemical applications, native vegetation, schedules for imgation
and application; and management of unused products.
City of Carlsbad Jurisdictional Urban RunoffManagement Plan 2- 1
2.6.2 Management of Pesticides, Herbicides, and Fertilizers Actions
Action #1 - Develop a list of municipal areas where pesticides, herbicides, and fertilizers are applied.
A list of parks, athletic fields, greenways, and other maintained areas is provided as Table 11 and described
below.
Parks/Landscaping/Civic GreenwaysBeach Access/Athletic Fields - The City of Carlsbad Park Maintenance
Division is responsible for maintaining, preserving, and dancing over 300 acres of park facilities, school
athletic fields, beach accesses, and landscapes at various civic facilities. This includes the maintenance of
8 community parks and 26 special use areas. In addition, the Park Maintenance Division manages over 625
acres of open spacehdeveloped areas that includes trash removal, cleanup, and weed abatement,
Trees - The City of Carlsbad maintains over 15,000 trees in the City rights-of-way. The maintenance consists
of pruning, planting, removal, and root pruning. The Street Tree Maintenance Division is responsible for over
500 street tree work order/requests per year. The division also inspects tree removal requests Erom the public.
Medians - The City of Carlsbad Median Maintenance Division maintains nearly 100 acres of landscaped
medians. Maintenance includes litter removal, weed abatement, pruning, planting, pesticide application, and
irrigation repairiadjustment.
Action #2 - Identify BMPs for each of these municipal areas to include education, nonchemical
applications, native vegetation, schedules for irrigation and application, and management of unused
products.
Education - Education of Public Works staff is the first stepin reducing or eliminating the use of pesticides,
herbicides, and fertilizers. A training program for Municipal, Procurement, and the Public Works Department
staff will include identifying and defining chemicals used by the City of Carlsbad, proper handling,
appropriate uselapplication by staff and subcontractors, storage, disposal, irrigation, and nonsynthetic
alternatives.
Nonchemical applications - Some pest problems can be eliminated or controlled by handpicking, pruning, or
spraying with water. Many pest problems can be reduced or eliminated by removing affected leaves or plant
parts. Safer alternatives to traditional chemical pesticides include insecticidal soaps, horticultural oils, and
products containing a bacterium called Bacillus thuringiensis.
Native Vegetation - The use of native vegetation enhances the natural environment.
Schedules for Irrigation and Application - Irrigation is generally scheduled between the hours of 1O:OO
p.m. and 6:OO a.m. This minimizes misting and evaporation for more effective irrigation. It also minimizes
the chance of public contact. Watering twice within 60 minutes at 5 to 7 minutes each time is more effective
in saturating deeply into soils and minimizes runoff due to soil densities. Thinning of overgrowth on civic
greenways, athletic fields, and parks increases the effectiveness of irrigation, allowing water to seep into soils
rather than run off from thatched grasses.
City of Carlsbad Jurisdictional Urban RunoflManagement Plan
Management of Products (Used and Unused)
When chemical applications are necessary and other nonsynthetic forms do not produce adequate results, a
protocol for consistent application of pesticides, herbicides, and fertilizers will be used. Basic standardized
protocol for the application of pesticides, herbicides (including preemergents), and fertilizers is provided in
the attached Pesticide, Herbicide, Fertilizer Protocol. A routine application pertains to scheduled times of
application to keep pests from returning or to maintain green lawned areas. A nonroutine application is a
nonscheduled application due to an infestation of atypical pests; vandalism of greenways; or diseased trees,
shrubs, or grasses. Unused product follows the California Environmental Protection Agency Department of
Pesticide Regulations.
Staff or subcontractors applying pesticides must be either certified by the California Department of Food and
Agriculture, or under the direct supervision of a certified pesticide applicator. Protocols for handling, mixing,
storing, and disposing of usedunused pesticidedherbicidedfdizers will be in accordance with the
California Environmental Protection Agency Department of Pesticide Reg
will be kept on-site where these chemicals are stored.
The following BMPs are listed for use by the listed municipal areas.
Municipal Area
Parks
Recreation Areas
Mediandopen Spaces
Greenways/Open Spaces
Civic Areas
Athletic.Fields
Beach Access
Trees
Landscaping
BMPs currently implemented for handling, applying, storing,
and disposing of pesticides,
herbicides, and fertilizers
1. Pesticides and Herbicides are
applied in accordance with the
California Department of
Pesticides requirements as I aDD1iCabk. I 2. Pesticides are purchased in
small Oess than 5-gallon amounts).
3. Manufacturer’s label
requirements are used.
4. Dispose of organic materials in
designated containers as solid
waste.
5. Mix the right amount of
chemical at the right strength to
use all ofthe solution.
6. Dedicate application equipment
-
to minimize the rinsing of -
containers.
I I I
llation. A copy of the regulations
BMPs to be considered to reduce or minimize pesticides,
herbicides, and fertilizers from entering the storm drain system
1. Irrigation System Check for
overflows into storm drain and
from treated areas into stom drain
via streets and gutters (see E3b - - Appendix B).
2. Irrigation Time Check.
3. Use of nonsynthetic fertilizers
[Alternative Safer Products).
4. Manually remove diseased and
dying plants, branches, and leaves.
5. Replace .with native vegetation
when practical.
6. Use insecticidal soaps or horticultural oils if possible.
7. Store fertilizers separate from
pesticides and herbicides.
Fertilizers am oxidizers that could
react with other chemicals.
8. Apply chemicals when public
exposure is minimized.
9. Train Municipal, Public Works,
and Procurement staff on storm
water issues.
City of Carlsbad Jurisdictional Urban RunoflManagement Plan 2-3
EXHIBIT “B”
COMPENSATION
Item - No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
13.
14.
15.
Location
City Hall and Cole Library Complex
1200 Carlsbad Village Drive
Harding Community Center
3096 Harding Street
Hosp Grove Park
22 10 Jefferson
Hosp Grove TraiVNature Area
Wickham Way 8 Monroe Street
Jefferson Duck Observation Area
2205 Jefferson Street
Oak Park
3050 Pi0 Pic0 Street
Pi0 Pic0 Park
2700 Pi0 Pic0 Street
Larwin Park
2683 Vancouver Street
Senior Center & Complex
799 Pine Avenue
Car Country Park
5465 Paseo del Norte
Maxton Brown Park
2500 State Street
City Administration Building
1635 Faraday Avenue
Farmers Insurance Building
58 15 El Camino Real
Las Palmas Building
2075 Las Palmas Drive
Per Month Annual Item Total
x 12
$1,414.79 $16,977.48
x 12
$ 235.80 $ 2.829.60
x 12
$ 235.80 $ 2,829.60
x 12
$ 235.80 $ 2,829.60
x 12
$ 235.80 $ 2.829.60
x 12
$ 27.42 $ 329.04
x 12
$ 36.56 $ 438.72
x 12
$ 27.42 $ 329.04
x 12
$ 943.21 $11,318.52
x 12
$ 0.00 $ 0.00
x 12
$ 235.80 $ 2.829.60
x 12
$ 943.21 $1 1,318.52
x 12
$ 438.70 $ 5.264.40
x 12
$ 82.25 $ 987.00
37
COMPENSATION (Cont.)
- Item - No.
16.
17
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Location
Maintenance & Operations Building
5950 El Camino Real
Main Library
1775 Dove Lane
Scanlon House
2955 Elmwood
Carrillo Ranch Slopes
Carrillo Ranch Way @ Melrose
The Elm Wall
Pontiac @ Carlsbad Village Drive
La Costa Law Reservoir
Alga Road ‘/z mile east of Alicante
“D’ Reservoir
La Costa Blvd between Aviara Pkwy
and El Camino Real
“E” Reservoir
Hidden Valley Road yi mile north of
Palomar Airport Road
Skyline Reservoir
4277 Skyline Road
Ellery Reservoir
2237 Janis Way
Elm Reservoir
Carlsbad Village Dr. @ Donna Dr
Streets & Facilities Maint. Bldg.
405 Oak Avenue
Per Month Annual Item Total
x 12
$ 82.25 $ 987.00
x 12
$ 471.60 $ 5,659.20
x 12
$ 235.80 $ 2.829.60
x 12
$ 1.650.62 $19,807.44
x 12
$ 27.42 $ 329.04
x 12
$ 73.12 $ 877.44
x 12
$ 1.886.42 $22.637.04
x 12
$ 45.70 $ 548.40
x 12
$ 365.60 $ 4,387.20
x 12
$ 329.03 $ 3.948.36
x 12
$ 36.56 $ 438.72
x 12
$ 36.56 $ 438.72
Grand total amount of bid, including items 1 - 27 in words: One Hundred Twentv Three Thousand
Nine Hundred Ninetv Eight Dollars and 88/100
Grand Total amount of bid, including items 1 - 27 in numbers: $123,998.88
PRODUCER
500 W. Monroe St. ServlceMaster Cenlficale Team
Chlago, IL 60661 Attn; Fax; 877-732-7799
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND COMFERS
NO RIGHTS UPON fliE CERTIFICATE HOLDER OTHER THAN THbs€ PROVIDED IN THE
POLICY. THIS CERTIFICATE DOES NOT AMEND. EXTENO OR ALTER THE COVERAGE
AfFOROEO BY THE POLICIES DESCRIBED HEREIN.
COMPANIES AFFORDING COVERAGE -L
00 .LAND-22221 -00/03 6246 ZURICH AMERICAN INSURANCE CO
" ".
IMSURED
-I . -s .. ._. .%..
TruGrsen Landcare, a General Pafinership P.O. Box 17167 Memphis, TN 38187 F" AMERICAN-ZURICH INSURANCE COMPANY
COMPkNV
. ..
ILLINOIS NATIONAL INSURANCE COMPANY
I LIMITS SHOW MAY WIVE BEEN REDUCED SV PAID CL41b4Ss. I
1 I TYPEOFINSURANCE 1 POUCY NUMBER POUCY EFFECTIV,
GLO 2938526.00 01/61/00
I
O\FvNER'$ &CONTRACTORS PROT
ALL OWED AUTOS
SCHEDULED AUTOS
HIRED AUrOS
NON-OWNED AUTOS
-.... ~" .. __
City of Carlbbad
1635 Faraday Avenue Ab: Kevin Davis Carlshad, CA 92008-731 4
RTlFlUW MOLDER NAMED HEREIN, BUT FAICURE TO MU1 SUCH NOTICE SHALL IMPUSE NO OBWCATlOb OR
MARSH USA INC.
BY: Christy N. Phoebus y- 1
S0R0. d 80:81: 2002-0K-d3S
PRODUCER
500 W. Monroe SI. ServiceMaster Certificate Team
Chiago, IL 60661 Ann: fax: 077-732-7793
100 -LAND22221 -OW03 6246
NSUREb .-
TruGreen Landcare, a General Partnership
Memphis, TN 381 87 P.0. Box 17167
COMPANIES AFFORDING COVERAGE -.... " ___"
COMPANY
" -. -
COMPANY
-.-
IF I
CONTINUED FROM DESCRIPTION SECTION:
liability and Commercial Business Auto. This insurance shall be primary and without right of contribution from any insurance carried by the certificate holder
Attn: Kevin hvis Carlsbad, CA 92008-?314
SWEB 'd 60:8'1: tQQZ-Of-d35
COMMERCIAL LIABILITY
CGL - ENDORSEMENT
POLICY NUMBER: GLO 2938528-00 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY
ADDITIONAL INSURED- DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies insuxance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Project: Landscape Ground and Park Maintenance Services
The City of Carlsbad, The City of Carlsbad Redevelopment Agency, hasuing
Authority or Carlsbad Municipal Water Di6trict) its officials, employees and
volunteers
If no enrry appears above, information required to complete this endorsement
will be shown in the Declatacions as applicable LO this endorsement.)
Who Is An Insured (Section 11) is amended to include as an insured the person
or organization shown in the Schedule as an insured but only with respect to
liability arising out of your operations or premises owned by or rented to
you.
IT is fiuther agrced tlxat such insurance as is afforded by this policy for the bcnefii of'the above additional insured@) shall be primary insurance as respects any claim, loss or liability arising out of the Named
fnsurcd's operations, and any other insurance maintained by the additional insured(s) shall bc excess and
non-contributory with the insurance provided hereunder.
CG 20 26 11 85 Copyrighr;, Insurance Services Office, Inc., 1984
..&.,... x.: *&%?ax! , . . . , , . , . ,.. ., ,. ._,..,_.*
SQ/PB 'd
SQ'd 7HlOl . ..
W ._ -... .. . -*."VI COMMERCIAL
COMMERCIAL INSURANCE AUTO INSURANCE
ENDORSEMENT d
insurance for this coverage pan pravrded by: ZURICH AMERICAN INSURANCE Policy Number BAP-2938531-00
COMPANY
Renewal of Number BAP-8343900-03
ADDITIONAL INSURED - PERSONICOMPANY
NAME OF PERSON OR ORGANIZATION;
Blanket as required by written contract
WHO IS AN INSURED is changed to include as an "insured the person or Organization named above for
"bodily Injury" or "property damage" arising out of the use of a covered "auto" while the covered "auto" is
being used pursuant to a contract described in the schedule.
However, the person or organization named above is an "insured" only for "bodily injury" or "property damage"
resulting from the acts or omissions of;
1. You;
2. Any of your employees OJ agents; or
3. Any person, except the employee or agent of the person or organization named above,
operating a covered "auto" with the permission of any of the above.
U-CA-%&A (07-94).
60:8T 2082-0E-d3S SD/SQ 'd