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HomeMy WebLinkAbout2003-01-14; City Council; 17028; Southern California Roofing Contract-Senior CenterCITY OF CARLSBAD - AGENDA BILL \B# 17,028 MTG. 1-14-03 TITLE: AWARD CONTRACT TO FURNISH AND INSTALL A NEW ROOF AT SENIOR CENTER I DEPT. PWlGS I CONTRACT NO. FAC03-05 PROJ. NO. 3642 I RECOMMENDED ACTION: Adopt Resolution No. 2003-002 accepting the bid of $168,000 and awarding the contract to Southern California Roofing to furnish and install a new roof at the Senior Center - Contract No. FACO3-05. ITEM EXPLANATION: The City established a roof rehabilitation program several years ago to systematically replace roofs before they failed. The Senior Center, which was constructed in 1987, is now due to have its roof replaced. The roof has leaked and has been repaired in recent storms. Replacement of the roof will protect the structure and the equipment inside and will eliminate inconvenience to the occupants. Under the City’s new preventive maintenance program, the new roof can be expected to last twenty years. and authorized the City Clerk to advertise for bids for this project. Seven bids were received, On September 24, 2002, City Council approved contract documents and special provisions, opened, witnessed and recorded on November 25, 2002. The bids were reviewed by the staff of Purchasing and the General Services of Public Works and were as follows: Southern California Roofing Roof Construction Commercial & Industrial Roofing Best Roofing JP Witmerow Roejack Roofing Letner Roofing Company $1 68,000 $1 77,365 $1 87,058 $206,920 $208,730 $21 1,658 $245,000 Southern California Roofing submitted the lowest bid. Therefore, staff recommends the contract be awarded to Southern California Roofing, the lowest responsive bidder, in the amount of $168,000. Staff‘s estimated cost for this project is $240,000. The contractor’s on file in the General Services of Public Works office. registration and bonds are in order and references are satisfactory. Contract documents are ENVIRONMENTAL REVIEW: This project has been determined to be exempt from environmental review per CEQA- Class 1 (c), Minor alteration of existing facility. FISCAL IMPACT: The total project cost is estimated at $193,200, including contingency funds. Sufficient lnfrasturcture Replacement funds have been appropriated in the City’s C.I.P. Program budget to complete this project. The Carlsbad School Unified District will be billed for their portion (28%) of the roof infrastructure replacement costs when the work is completed. I PAGE 2 OF AGENDA BILL NO. 17*028 EXHIBITS: 1. Resolution No. 2003-002 accepting the bid of $1 68,000 and awarding the contract to Southern California Roofing to furnish and install a new roof at the Senior Center - Contract No. FACO3-05, Project. No. 36422. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 21 28 EXHIBIT 1 RESOLUTION NO. 2003-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING. BIDS AND AUTHORIZING AND INSTALL A NEW ROOF AT THE SENIOR CENTER THE EXECUTION OF CONTRACT NO. FACO3-05 TO FURNISH WHEREAS, bids have been received by the City of Carlsbad, California to furnish and install a new roof at the Senior Center; WHEREAS, the lowest responsive bid received was submitted by Southern California Roofing in the amount of $1 68,000; and, WHEREAS, the total cost of this project is $193,200 including contingency funds; and WHEREAS, sufficient Infrastructure Replacement funds are available in the Capital Improvement Program budget. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. The bid of $166,000 by Southern California Roofing to furnish and install a new roof at the Senior Center, and a contingency account of $25,200 is hereby accepted. 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a contract for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 14th day of JANUARY , zoo3 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard ATTEST: (SEAL)