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Home My WebLink About2003-01-21; City Council; 17045; GVP Consultants Contract AmendmentCITY OF CARLSBAD - AGENDA BILL I LB# 27,045 APPROVING AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL ITG. 1/21/03 IEPT. ENG ENGINEERING SERVICES WITH GVP CONSULTANTS * DEPT. HD. CITY ATTY. @ CITY MGRa RECOMMENDED ACTION: Adopt Resolution No. professional engineering services with GVP Consultants. 2003-018 approving Amendment No. 3 to Agreement for ITEM EXPLANATION: On June 10, 2001 , City Council approved a one-year Agreement with GVP Consultants to provide professional engineering services on an as-needed basis. The Agreement authorizes three consecutive one-year extensions based on the City's needs. This Agreement will expire on June 30, 2003. This amendment will alter the Agreement's scope of work to increase the amount not-to-exceed in paragraph 5 of the Agreement to $250,000 per fiscal year. No additional funding is being requested. The increase in the amount of the Agreement will give staff flexibility to distribute funds budgeted between four current contract plancheckers in order to accommodate work levels more effectively. To provide more flexibility in assigning plancheck work, staff is recommending that the City Council approve Amendment No. 3 to the existing Agreement with GVP Consultants. FISCAL IMPACT: A large increase in the amount of land development activity in the City has resulted in the need for additional consultant plancheck services. Through the first half of this fiscal year, the City has collected in excess of $800,000 in plancheck fees. That number is projected to increase to well over $1 million by the end of the fiscal year. This amendment will increase the annual contract amount from $200,000 to $250,000. The Engineering Operating Budget includes sufficient funding to cover this amendment. No additional appropriations are required. EXHIBITS: 1. Resolution No. 2003-018 approving Amendment No. 3 to Agreement for professional engineering services with GVP Consultants. 2. Amendment No. 3 to Agreement for professional engineering services GVP Consultants. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 3 TO AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH GVP CONSULTANTS WHEREAS, the City Council of the City of Carlsbad has reviewed the need for the utilization of contract services on an ongoing, as-needed basis in order to maintain service levels; and WHEREAS, the City Council has determined that GVP Consultants has performed in a satisfactory manner; and WHEREAS, the City Council recognizes the need for an increase in the amount of the Agreement due to an anticipated increase in the volume of work performed by GVP Consultants. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That Amendment No. 3 to the Agreement with GVP Consultants, a copy of which is attached as Exhibit 2 and made a part hereof, is hereby approved. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 21st day of January , 2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard. ATTEST - - INE 4. WOOD, City Clerk AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (GVP Consultants) This Amendment No. 3 is entered into and effective as of th day of -3 , amending the agreement dated June 10, 2001 (the between the City of Carlsbad, a municipal corporation, (“City”), and GVP Consultants, (“Contractor”) (collectively, the “Parties”). RECITALS A. On April 12, 2002, the Parties executed Amendment No. 1 to the Agreement for altering the fees to be paid to Contractor increasing the not-to-exceed amount from $1 50,000 to $200,000; and B. On June 11 , 2002, the Parties executed Amendment No. 2 to the Agreement extending the term of the Agreement for one (1) year ending on June 30, 2003; and C. The Parties desire to alter the Agreement’s fees to be paid to the Contractor increasing the not-to-exceed amount from 200,000 to 250,000; and NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. City will pay Contractor for all work associated with those services described in the original Agreement on a time and materials basis not-to-exceed two hundred fifty thousand dollars ($250,000) per year. Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include completed plan checks, fee basis, hours performed, hourly rates, and related activities and costs for review and approval by the City. 2. All work performed under this Agreement shall be completed by June 30, 2003. 3. All other provisions of the Agreement, as may have been amended from time to time, shall remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, shall include coverage for this Amendment. //I //I I// City Attorney Approved Version #05.22.01 1 5. The individuals executing this Amendment and the instruments referenced on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof of this Amendment. CONTRACTOR GVP CONSULTANTS ATTEST: / (print namehitle) / If required by City, proper notarial acknowledgment of execution by contractor must be attached. Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-president "Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer@) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney City Attorney Approved Version #05.22.01 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of } SS. On la/ /?/o , before me,% rh Jb dgd fa, &~xW &I& personally appeared Glen K. vw PiL~gr 1 Name and Title of Officer (e.g., "Jane doe, Notary Public"! Name@) of Signer@) fiersonally known to me 0 proved to me on the basis of satisfactory evidence to be the person$$ whose name@+ is/- subscribed to the within instrument and acknowledged to me that helsbeLh+executed the same in hislhn*lthPir authorized capacity-), and that by hisliaedtheir signatureMon the instrument the person(@, or the entity upon behalf of which the personw acted, executed the instrument. WITNESS my hand and official seal. Place Notary Seal Above OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer@) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: 0 Individual n Corporate Officer - Title(s): Cl Partner - U Limited 0 General 0 Attorney in Fact El Trustee n Guardian or Conservator 0 Other: Signer Is Representing: 0 1959 National Notary Association * 9350 De Soto Ave.. P.0 Box 2402 Chatswcwih. CA 91313-2402 www.nabonalnolary.org Prod. NO. 5907 Reorder: Call Toll-Free 1-800-876-6827