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HomeMy WebLinkAbout2003-02-04; City Council; 17059; Purchase of Police Patrol SedansAB# 17,059 MTG. 2/4/03 DEPT. FIN CITY OF CARLSBAD -AGENDA BILL TITLE: APPROVAL OF PURCHASE OF POLICE PATROL SEDANS CITY MGR RECOMMENDED ACTION: Adopt Resolution No. 2003-030 approving the purchase of eleven police patrol sedans from Ken Grody Ford. ITEM EXPLANATION: Funds are appropriated in the 2002-2003 fiscal year budget for the purchase of eleven police patrol vehicles. Nine units will replace vehicles currently in the fleet that have exceeded the age and mileage requirements of the City's vehicle replacement program, and two units are additions to the fleet. Section 3.28.090 of Carlsbad Municipal Code allows the Purchasing Officer to purchase equipment through cooperative purchasing programs with other public agencies when the agency has made its purchase in a competitive manner. In November 2002, the City of Oceanside received bids for twelve police patrol sedans. The lowest responsive bid of $21,118.00 per vehicle was submitted by Ken Grody Ford. This bid included a public agency clause allowing other governmental agencies to purchase like units under a Cooperative Purchase Arrangement. As in previous years, staff recommends ordering our vehicles with additional options not included on the Oceanside cars. We add the Ford factory police prep package, which includes front and rear strobes in the turn signal assembly, power packs to operate the strobes and the wig wag headlight flasher, plus all the wiring for the light bar, radio, siren, and other code equipment. Adding the kctory package speeds up the process of putting the cars into service, since the items do not have to be added by our contracted vehicle outfitter. The cost of the package is recouped by eliminating the need for the outfitter to perform these installations. This package has the added benefit of being covered under the Ford factory warranty. The other options are side air bags, a power driver's seat, and adjustable pedals to enhance driver safety and comfort. Additional code equipment, such as light bars, radios, siren controls, consoles, prisoner seats, and barrier cages, will be removed from the out-of-service vehicles and transferred to the nine replacement vehicles. Our price per vehicle with the additional options is $23,178.00 plus tax FISCAL IMPACT: Unencumbered funds are available in the Vehicle Replacement Capital Outlay Account for the nine replacement units. Unencumbered funds are available in the Police Field Operations and Police Traffic accounts for the two additions to the fleet. EXHIBITS: 1. Resolution No. 2003-030 approving the purchase of eleven police patrol sedans from Ken Grody Ford. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF ELEVEN POLICE PATROL VEHICLES WHEREAS, the City of Carlsbad wishes to purchase eleven patrol vehicles, and; WHEREAS, Section 3.28.090 of the Carlsbad Municipal Code provides that the City may participate in cooperative purchasing programs with other public agencies, and; WHEREAS, the City of Oceanside received bids to purchase patrol vehicles which included a public agency clause; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order to Ken Grody Ford in the amount of $274,717.25 including sales tax. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held on the 4th day of FEBRUARY , 2003, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard NOES: None ATTEST: (SEAL)