HomeMy WebLinkAbout2003-02-04; City Council; 17059; Purchase of Police Patrol SedansAB# 17,059
MTG. 2/4/03
DEPT. FIN
CITY OF CARLSBAD -AGENDA BILL
TITLE:
APPROVAL OF PURCHASE OF POLICE
PATROL SEDANS
CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. 2003-030 approving the purchase of eleven police patrol sedans from Ken
Grody Ford.
ITEM EXPLANATION:
Funds are appropriated in the 2002-2003 fiscal year budget for the purchase of eleven police patrol
vehicles. Nine units will replace vehicles currently in the fleet that have exceeded the age and mileage
requirements of the City's vehicle replacement program, and two units are additions to the fleet.
Section 3.28.090 of Carlsbad Municipal Code allows the Purchasing Officer to purchase equipment
through cooperative purchasing programs with other public agencies when the agency has made its
purchase in a competitive manner. In November 2002, the City of Oceanside received bids for twelve
police patrol sedans. The lowest responsive bid of $21,118.00 per vehicle was submitted by Ken
Grody Ford. This bid included a public agency clause allowing other governmental agencies to
purchase like units under a Cooperative Purchase Arrangement.
As in previous years, staff recommends ordering our vehicles with additional options not included on
the Oceanside cars. We add the Ford factory police prep package, which includes front and rear
strobes in the turn signal assembly, power packs to operate the strobes and the wig wag headlight
flasher, plus all the wiring for the light bar, radio, siren, and other code equipment. Adding the kctory
package speeds up the process of putting the cars into service, since the items do not have to be
added by our contracted vehicle outfitter. The cost of the package is recouped by eliminating the
need for the outfitter to perform these installations. This package has the added benefit of being
covered under the Ford factory warranty. The other options are side air bags, a power driver's seat,
and adjustable pedals to enhance driver safety and comfort.
Additional code equipment, such as light bars, radios, siren controls, consoles, prisoner seats, and
barrier cages, will be removed from the out-of-service vehicles and transferred to the nine
replacement vehicles.
Our price per vehicle with the additional options is $23,178.00 plus tax
FISCAL IMPACT:
Unencumbered funds are available in the Vehicle Replacement Capital Outlay Account for the nine
replacement units. Unencumbered funds are available in the Police Field Operations and Police
Traffic accounts for the two additions to the fleet.
EXHIBITS:
1. Resolution No. 2003-030 approving the purchase of eleven police patrol sedans from Ken
Grody Ford.
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RESOLUTION NO. 2003-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE
OF ELEVEN POLICE PATROL VEHICLES
WHEREAS, the City of Carlsbad wishes to purchase eleven patrol vehicles, and;
WHEREAS, Section 3.28.090 of the Carlsbad Municipal Code provides that the City may
participate in cooperative purchasing programs with other public agencies, and;
WHEREAS, the City of Oceanside received bids to purchase patrol vehicles which included
a public agency clause;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order
to Ken Grody Ford in the amount of $274,717.25 including sales tax.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City
of Carlsbad held on the 4th day of FEBRUARY , 2003, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard
NOES: None
ATTEST:
(SEAL)