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HomeMy WebLinkAbout2003-03-04; City Council; 17086; Acceptance of a grantAB# 17,086 MTG. 03/04/03 DEPT. LIB CITY OF CARLSBAD -AGENDA BILL - TITLE: ACCEPTANCE OF A GRANT OF $26,737 FROM THE CALIFORNIA LIBRARY LITERACY SERVICE, APPROPRIATING THE FUNDS AND ALLOCATING THE THE ADULT LEARNING PROGRAM’S GENERAL FUND ACCOUNT. ACCRUED INTEREST FROM THE 2001-2002 GRANT TO zs DEPT. HD. CITY MGR a RECOMMENDED ACTION: Adopt Resolution No. 2003-053 accepting a grant in the amount of $26,737 from the California Library Literacy Service, appropriating the funds to the Library grant account (1834007) and allocating the accrued interest from the 2001-2002 grant to the Adult Learning Program’s general fund account (001 40557550). ITEM EXPLANATION: 0 From 1984 until 1989 the Carlsbad City Library adult literacy program was funded 0 In 1989, when those funds were no longer available, the City’s General Fund picked 0 In 1990, when the California Library Literacy Service was created, the library became 0 We have applied for and received the matching grant funds each year for the past 0 For the Carlsbad City Library, State-matching funds for 2002-2003 will be $26,737. with grant money from the state. up the support of the program. eligible for additional matching grant funds. twelve years. FISCAL IMPACT: The Carlsbad City Library meets the eligibility requirements for receiving State-matching funds. These matching funds are awarded by the State to extend or enhance existing literacy services. Grant funds, again, will be used for purchases of instructional resources, supplies, and equipment and to support the annual tutor/learner recognition event as detailed in the Plan of Service Narrative in Exhibit 3. EXHIBITS: 1. Resolution No. 2003-053 accepting a grant from the California State Library Literacy Service, appropriating the funds and allocating the interest from the 2001-2002 fund account to the Adult Learning Programs general fund account. 2. Letter from the State Librarian dated January 31, 2003 approving the submitted budget and announcing the grant in the amount of $26,737. 3. Plan of Service Narrative 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A GRANT FROM THE CALIFORNIA LIBRARY LITERACY SERVICE, APPROPRIATING THE FUNDS AND ALLOCATING THE ACCRUED INTEREST PROGRAM'S GENERAL FUND ACCOUNT. FROM THE 2001-2002 GRANT TO THE ADULT LEARNING WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet the literacy needs of the adult population; and WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the City Council and the objectives of the library; and WHEREAS, the California State Library is providing additional support for the Library Adult Learning Program with grant funds in the amount of $26,737; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That state funds in the amount of $26,737 are hereby appropriated to the Library 2002-2003 Literacy Grant Accounts as reflected in the approved State budget form. (ATTACHMENT A) 3. That accrued interest from the 2001-2002 account is hereby appropriated to account # 001 -4055-7550. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad, California, at a regular meeting held on the 4th day of March I 2003, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard. ATTEST: (S EAL) (LQRRAINE M. W00Df"city Clerk W Approved CLSA Budget (Completed by CSL) (4 Total Estimated Yearly Budget (a + b) ~ "" _"._~ 123,560 0 46,322 0 1,125 1,980 0 5,700 2,550 34,967 15,721 0 185,603 - CLSA Budget Request Budget Categories " Personnel (Including Benefits) Library 1. 2. Materials Operations 3. Total (3a-3g) 3a. Contract Services 3b. Travel 3c. Office Supplies 3d. Printing - Instructional 3e. Resources - - 3f. Communications 3g. Other 4. Equipment 5. Indirect 6. TOTAL Other Budget ._"" 123,560 0 0 I 0 0 0 $ 13,737 I 13,737 32,585 P 1,125 0 0 1,980 0 0 0 4,500 1,200 4,500 0 2,550 0 .. 9,237 25,730 9,237 $ 13,000 13,000 2,721 0 lo 0 26,737 158,866 $ 26,737 ATTACHMENT "A" FM-46pg2-10102 jile:imanage/doc.2899vl/maIchingfundsplansofen.ice2OOZ-03 January 3 1,2003 Clifford Lange Carlsbad City Library 1775 Dove Lane Carlsbad, CA 92009-4048 CALIFORNIA STATE LIBRARY FOUNDED 1850 Dear Mr. Lange: I am pleased to inform you that the Carlsbad City i,ibr,Uy Literacy Service has been awarded $26,737 of CLSA matching funds for literacy, based on your certification of $1 58,866 in local public and private funds budgeted for expenditure in the 2002/03 fiscal year. The enclosed signed budget page (CLSA Form-46) specifies the amounts approved for each budget category to support the Plan of Service you have submitted. I enclose amaster (for duplicating) of the Budget Change Request Form (CLSA Form-53) to be used if changes in the approved budget should become necessary. An instruction sheet is also enclosed. I have initiated the payment process. You should receive a check for the above amount within six weeks. All funds (CLSA and "other" certified for matching) must be expended or encumbered by June 30,2003. Once again, local libraries in the matching program have increased the funds generated for literacy. The total has increased from $3.6 million in 199019 1 (the first year of the matching funds program) to $16.3 million this year. I enclose a spreadsheet summarizing sources and amounts of local literacy funds for your use in the 2002/03 budgeting process. The ratio of state to locally raised funds increased slightly this year. We are currently providing $1 state dollar to every $6.00 raised locally, or an 16.8% state match. I look forward to your state reports. Please contact Carole Talan at (916) 653-8032 if you have questions. Yours Sincerely, Dr. &in Starr Chief Executive Officer, Library of California Board cc: Literacy Coordinator Enc. Library - Courts Building P.O. Box 942837 Sacramento, CA 94237-0001 CLSA-46D 10102 CLLS Plan ofService Narrative, Matching Funds Library Name CARLSBAD CITY LIBRARY Use this page and additional pages as needed to describe how your library will use the CLSA matching funds for the California Library Literacy Service requested for fiscal Year 2002/2003. Operations: Instructional Resources $ 4,500 AS in the past, hds will be used to purchase instructional materials for learners and tutors, including text materials and supplementary reading. Operations: Other $ 9,237 As in the past, funds will be used to support the annual tutodleamer recognition event, purchase tutoring supplies, and provide support to tutors and learners. Equipment $13,000 will be used to purchase ergonomic chairs for all tutoring stations (2 per station), including all compute; stations, and tables appropriate for small-group tutoring. s