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HomeMy WebLinkAbout2003-04-01; City Council; 17118; Approval of Purchase of Ford Ranger Pickup TrucksCITY OF CARLSBAD -AGENDA BILL TITLE: APPROVAL OF PURCHASE OF FORD RANGER PICKUP TRUCKS RECOMMENDED ACTION: Adopt Resolution No. .xxm”E3 approving the purchase of seven Ford Ranger pickup trucks from Ken Grody Ford. ITEM EXPLANATION: Funds are appropriated in the 2002-2003 fiscal year budget for the purchase of seven Ford Ranger pickup trucks to replace vehicles currently in the fleet that have exceeded the age and mileage requirements of the City’s vehicle replacement program. As part of the continuing review of the current vehicle fleet, four of the vehicles have been downsized from full size trucks to these compact pickups. In accordance with Section 3.28.050 of the Municipal Code, Notice to Bidders was mailed to fifteen vendors. On March 18, 2003 five responses were received, opened, witnessed and recorded. In accordance with the Municipal Code, a best value evaluation was completed. The bids were evaluated by staff for cost, delivery schedule, conformance to specifications and any unspecified value-added offerings. The bid submitted by Ken Grody Ford was determined to be the best value. The bid was also the lowest cost for the vehicles. Total cost for the seven trucks is $104,637.10 including sales tax. FISCAL IMPACT: Unencumbered funds are available in the Vehicle Replacement Capital Outlay Account for the purchase of the vehicles. EXHIBITS: 1. Resolution No. 2003-083 approving the purchase of seven Ford Ranger pickup trucks from Ken Grody Ford. 2. Tabulation of Bids. ! 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF SEVEN FORD RANGER PICKUP TRUCKS WHEREAS, the City of Carlsbad wishes to purchase seven Ford Ranger pickup trucks; and WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that materials and services costing over thirty thousand dollars must be obtained through formal bidding procedures; and WHEREAS, bid proposals were submitted by five vendors and the bid of Ken Grody Ford was determined to be the best value to the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order to Ken Grody Ford, 5555 Paseo del Norte, Carlsbad, CA 92008 in the amount of $104,637.10 including sales tax. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held on the 1st day of APRIL ,2003, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard NOES: None ATTEST: I EXHIBIT 2 CITY OF CARLSBAD BID TABULATION SHEET BID NO. 03-25 2003 FORD RANGERS BID OPENING DATE & TIME: March 18,2003, 1 1:00 a.m.