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HomeMy WebLinkAbout2003-04-01; City Council; 17119; Poinsettia Lane Reach C and Recycled Water MainsCITY OF CARLSBADEARLSBAD MUNICIPAL WATER DISTRICT - AGENDA 4B# 17,119 MTG. 4/1/03 TITLE: AWARD OF CONTRACT FOR CONSTRUCTION OF RECYCLED WATER TRANSMISSION MAINS POINSETTIA LANE REACH “C” AND DOMESTIC AND PROJECT NOS. 3673,3585, AND 3675 DEPT. ENG RECOMMENDED ACTION: City Council of the City of Carlsbad Adopt Resolution No. 2003-084 awarding the construction contract for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, 3675. Board of Directors of Carlsbad Municipal Water District (CMWD) Adopt Resolution No. 1178 awarding the construction contract for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, 3675. ITEM EXPLANATION: The project includes the extension of Poinsettia Lane between Black Rail Road and Ambrosia Lane, and the installation of domestic water transmission mains, recycled water transmission mains, collector sewer, and storm drain facilities. Poinsettia Lane is a major arterial roadway in the City’s Circulation Element and the 1,400-foot extension is part of Bridge and Thoroughfare District No. 2. The improvements include a four-lane roadway with landscaped median, bike lanes, and streetlights. Currently, rough grading of the roadway is underway through a reimbursement agreement with Redeemer by the Sea Lutheran Church, which the City Council approved on September 24, 2002. On August 6, 2002, the City Council authorized the advertisement for bids for the construction of this project. The Engineer’s estimate for construction was $1,936,791. On January 27, 2003, three sealed bids were received as follows: Majich Brothers of Altadena $2.419.080 ARB. lncomorated of Lake Forest $2,179,559 Orion Construction of San Marcos $2,081,611 The lowest bidder, Majich Brothers, was non-responsive because it failed to submit subcontractor information with its bid as required by the City’s bid documents and Section 4104 of the California Public Contracts Code. As a result, the lowest responsible and responsive bidder was Orion Construction. - ENVIRONMENTAL REVIEW: The potential impacts of the construction of this portion of Poinsettia Lane have been reviewed consistent with the California Environmental Quality Act which resulted in the certification in the Environmental Impact Report for the Zone 20 Specific Plan (EIR 90-03). In addition, the Mitigated Negative Declaration for the De Jong residential project (CT 98-05) issued on November 30, 1998, supported the findings of EIR 90-03. The Planning Director determined that the environmental effects of this project have already been considered in conjunction with the previously mentioned environmental documents and, therefore, no additional environmental review is required. A public Notice of Prior Environmental Compliance was published on January 6, 1999, and a Notice of Determination was filed immediately thereafter. The Coastal Development Permit 98-26 was approved by Planning Commission Resolution No. 4508. Page 2 of Agenda Bill No. l7i1l9 FISCAL IMPACT: The roadway improvements included in this contract are funded with B&TD #2 fee revenues and loans from the General Capital Construction and Gas Tax Funds. These loans will be repaid as adjacent land develops and the B&TD #2 fees are collected. The frontage improvements associated with this contract are funded with developer deposits in the amount of $344,500. Reimbursement agreements with the Developers were approved by Council on March 11, 2003. The domestic water mains are funded by Water Connection Fees (CIP #35851). The recycled water mains are funded by the Encina Basin Water Reclamation Program, Phase II Project (CIP #38871). Bid items totaling $126,372 for sewer and storm drain are being deleted from this contract because those items have already been constructed through a reimbursement agreement with Redeemer by the Sea development. The excess appropriations in the Domestic Water Mains account (#35851) will be used to construct a 30-inch transmission main in Cassia Road from El Camino Real to Reach 2. The excess appropriations in the Recycled Water Mains account (#38871) will be used to construct recycled water transmission mains throughout the City as part of the Encina Basin Water Reclamation Program, Phase II Project. Page 3 of Agenda Bill No. 17 119 EXHIBITS: 1. Location Map. 2. City Council of the City of Carlsbad Resolution No. 2003-084 awarding the construction contract for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675. 3. Board of Directors of Carlsbad Municipal Water District (CMWD) Resolution No. 1178 awarding the construction contract for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675. LOCATION MAP PROJECT NAME POINSETTIA LANE REACH 'C' AND DOMESTIC AND RECYCLED WATER TRANSMISSION MAINS I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXUOF- a RESOLUTION NO. 2003-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AWARDING THE CONTRACT FOR THE CONSTRUCTION OF POINSETTIA LANE REACH “C” AND DOMESTIC AND RECYCLED WATER TRANSMISSION MAINS, PROJECT NOS. 3673,3585. AND 3675, WHEREAS, the City Council of the City of Carlsbad, California, has previously authorized the advertisement for bids for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675; and WHEREAS, three sealed bids were received on January 27, 2003 by the City of Carlsbad for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675; and WHEREAS, all bid documents received from all bidders have been reviewed in detail and the City Council does hereby find that Majich Brothers’ bid was non-responsive because it did not include subcontractor information as required by California Public Contracts Code; therefore, the bid from Majich Brothers is rejected; and WHEREAS, the City Council does hereby find that the lowest responsible and responsive bidder, Orion Construction, did submit a bid in the amount of $2,179,559; and WHEREAS, Subsection 3.28.172(~)(1) of the Carlsbad Municipal Code authorizes the City Manager to approve change orders in the amount equal to the contingency set at the time of the bid award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: I. That the above recitations are true and correct. . 2. That the bid of $2,179,559 submitted by Orion Construction for construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675, is accepted and the Mayor is hereby authorized and directed to execute a contract therefor. 3. That the City Manager is authorized to approve change orders up to $201,412. ‘11 ‘11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the award of this contract is contingent upon Orion Construction executing the required contract and submitting the required bonds and insurance policies as described in the contract within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extension of time. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 1st day of APRIL , 2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard 4TTEST: Page 2 of 2 of Resolution No. 2003-084 (SEAL) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 1178 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) AWARDING THE CONTRACT FOR THE CONSTRUCTION OF POINSETTIA LANE REACH “C” AND DOMESTIC AND RECYCLED WATER TRANSMISSION MAINS, PROJECT NOS. 3673,3585, AND 3675. WHEREAS, the Board of Directors of the Carlsbad Municipal Water District (CMWD), has previously authorized the advertisement for bids for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675; and WHEREAS, three sealed bids were received on January 27, 2003 by the Board of Directors of CMWD for the construction of Poinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 3673, 3585, and 3675; and WHEREAS, all bid documents received from all bidders have been reviewed in detail and the Board of Directors of CMWD does hereby find that Majich Brothers’ bid was non-responsive because it did not include subcontractor information as required by California Public Contracts Code; therefore, the bid from Majich Brothers is rejected; and WHEREAS, the Board of Directors of CMWD does hereby find that the lowest responsible and responsive bidder, Orion Construction, did submit a bid in the amount of $2,179,559; and WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorizes the Executive Manager to approve change orders in the amount equal to the contingency set at the ime of the bid award. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal Nater District (CMWD) of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of $2,179,559 submitted by Orion Construction for construction of Doinsettia Lane Reach “C” and Domestic and Recycled Water Transmission Mains, Project Nos. 1673, 3585, and 3675, is accepted and the President is hereby authorized and directed to :xecute a contract therefor. 3. That the Executive Manager is authorized to approve change orders up to $201,412. 11 I ! t I E s IC 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the award of this contract is contingent upon Orion Construction executing the required contract and submitting the required bonds and insurance policies as described in the contract within twenty (20) days of adoption of this resolution. The Executive Manager may grant reasonable extension of time. PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Water District held on the 15t day of APRIL , 2003 by the following vote, to wit: AYES: Board Members Lewis , Finnila, Kulchin, Hall, Packard NOES: None ITTEST Page 2 of 2 of Resolution No. 1178