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Home My WebLink About2003-04-08; City Council; 17126; 2003/04 Public Library Staff Education ProgramAB# 174126 MTG. 4/8/03 DEPT. LIB CITY OF CARLSBAD -AGENDA BILL /-I4 V TITLE: DEPT. HD. APPLICATION FOR A GRANT FROM THE CALIFORNIA STATE LIBRARY FOR THE 2003/2004 PUBLIC LIBRARY STAFF EDUCATION PROGRAM CITY AE~ CITY MGR 3 RECOMMENDED ACTION: Adopt Resolution No. 2003-092 authorizing the Carlsbad City Library to apply for a grant from the California State Library for the 2003/2004 Public Library Staff Education Program. ITEM EXPLANATION: The grant was developed by a team of public library directors and staff in response to the results of a survey conducted in 1998 and seeks to address the formal library education needs of California public library staff seeking a Master’s degree in library and information science. Eligible applicant libraries must apply for the grant funds on behalf of their staff that qualify for tuition reimbursement under this program. Carlsbad City Library currently has employees who meet the eligibility criteria and have requested that the Library apply for the grant funds on their behalf. FISCAL IMPACT: Awards will be made on a competitive basis and the maximum amount of the grant will not exceed $15, 609.00. If awarded the grant, the money will be sent to the City and the Library Director will be responsible for administering the tuition reimbursement to the staff member(s) designated in the award letter in accordance with the guidelines provided. EXHIBITS: 1. Resolution No. 2003-092 approving the application for a grant from the California State Library for the 2003/2004 Public Library Staff Education Program. 2. Memorandum from the State Librarian of California and Guidelines for California State Library Public Library Staff Education Program. 3. Application for Grant Funds I 4 I i L C E 7 E 9 la 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2003-092 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR A GRANT FROM THE CALIFORNIA STATE LIBRARY FOR THE 2003/2004 PUBLIC LIBRARY STAFF EDUCATION PROGRAM. WHEREAS, the Carlsbad City Library meets the eligibility criteria to apply for funds under the 2003/2004 Public Library Staff Education Program; and WHEREAS, the goals of the City Council and the objectives of the Library support learning; and WHEREAS, the Carlsbad City Library has library school students who wish to compete for the tuition assistance funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That Library Director is authorized to apply to the California State Library for a total grant not to exceed $15,609.00 on behalf of these employees. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 8th day of APRIL , 2003, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Pack rd A NOES: None ABSENT: None (SEAL) ATTEST: EXHIBIT #2 CALIFORNIA STATE LIBRARY FOUNDED lSS0 MEMORANDUM Date: January 13,2003 To: California Public Library Directors California County Law Library Directors cc: Deans and Chairs of California Library From: Dr. Kevin Starr, State Librarian of California RE: 2003/2004 Public Library Staff Education I am pleased to announce the 2003/2004 Public Library StaHEducation Program. The program, which was developed by a team of public library directors and staff in response to the results of a survey conducted in 1998, seeks to address the need for more public librarians available to serve the state’s children and young adults, underserved, geographically isolated kd other diverse communities. Attached are the program guidelines and application for the 2003/2004 federal fiscal year. The deadline for submission of applications to the State Library is 4:OO p.m. on April 1 1,2003. Please note the following additions and changes to this year’s packet and program. - Because .of the shift of the LSTA grant period ftom the federal fiscal year to the State of California fiscal year, the 2003/04 program will not provide tuition reimbursement for the 2002 Summer semester. That semester is currently being funded by the 2002/03 program. longer required at the time of application - Evidence of the student’s acceptance into an ALA accredited Master’s Program is no After reviewing the attached information, please distribute copies of this information to your staff. A copy of these application materials will also be e-mailed to you as a WORD document. Also, please be advised that although we have not yet received federal Library Services aiid Technology Act funds for 2003/2004, the necessary efforts are underway. \ Thank you for your assistance in helping grow a new generation of librarians. Informational brochures about the program are being mailed out to you under separate cover to help you promote the program among your staff. If you have any questions regarding this program or these materials, please contact Kathy Low by e-mail at klowOlibrary.ca.gov or at (916) 653-6822. Library - Courts Building PO. Box 942837 Sacramento, CA 94237-0001 CALIFORNIA STATE LIBRARY PUBLIC LIBRARY STAFF EDUCATION PROGRAM (Tuition Reimbursement Program)’ PROGRAM BACKGROUND This program has been developed to address the formal library education needs of California public library staff seeking a Master’s degree in library and information science. This program is intended to assist public library staff who are seeking or working on securing a library degree, by supplying grant funds to the applicant student’s employing library for reimbursement of the student’s course tuition costs, Eligible applicant libraries must apply for the grant funds on behalf of their staff who qualify for tuition reimbursement under this program. PROGRAM GOAL The ultimate goal of this program is to address the need for more librarians in public libraries available to serve underserved and geographically isolated populations, and children and young adults. LIBRARY ELIGIBILITY CRITERIA Because federal Library Services and Technology Grant Act hds are used to fimd this program, grant awards can only be made to applicant libraries on behalf of their eligible students. The library is responsible for administration of funds to successful applicant staff according to the administration guidelines appe&ng elsewhere in this packet. Only California public libraries and county law libraries are eligible to receive funds under this program. STUDENTBTAFF ELIGIBILITY CRITERIA - Applicants must be employed full or part-time in a California public library or county law library, with employment having commenced at minimum, one calendar year prior to the date of application. - Applicant must be accepted to, and be able to show evidence of acceptance to, an ALA- accredited library school? (Note: Applicants enrolled in non-California based distance education programs who are selected to receive tuition reimbursement will only receive reimbursement up to the equivalent cost of attending a California-based library education program.) ‘Note: This program is a tuition reimbursement program only. Other fees, such as student fees, books, etc., are not reimbursable under this program If you have applied for admission to an accredited library school but have not yet received notification of your acceptance or non-acceptance, you may still submit your application. However, proof of acceptance must be provided upon request if the applicant is selected to receive tuition reimbursement. Page - 1 - SELECTION CRITERIA Awards will be made on a competitive basis. Individual applications will undergo a two step review process by a committee comprised of representatives from California public libraries. All applications will first undergo a two-part review. A “blind review” will be done on the applicant’s essay/statement of commitment, experience, and training attended. Then a review of the applicant’s recommendation letters and workload to be undertaken and proximity toward completion will be done. Each application will be scored based upon the following: First Review Essay/Statement of Commitment Experience Work-related Community/volunteer Skills and abilities Training/workshops attended Second Review Recommendation Letters Estimated Date of Graduation and workload to be taken Subtotal Maximum Possible Score 30 10 10 10 10 (70) 20 10 Subtotal (30) TOTAL The amount of funding available to this program varies from year to year. NOTE: Priority is given to past recipients to help them continue their progress toward acquisition of their degree or certificate. Past recipients will automatically have 10 points added to their score. However, those past recipients who only received awards at the 50% level will only have 5 points added to their score. TIME TABLE April 11,2003,4:00 pm Deadline for Receipt of Applications at the State Library June 29,2003 Anticipated Notification to Library of Award or Non- Award July 1,2003 Grant year begins June 30,2004 End of grant award year, Page -2- ADMININSTRATION OF FUNDS Libraries that receive grant funds under this program are responsible for administering the tuition reimbursement to the staff member(s) designated in the award letter, providing the following conditions have been met: 1. The staff member(s) completed the course(s) within the grant year. 2. The staff member(s) provided the library with some form of printed verification of the course/tuition paid. 3. The staff member(s) received a minimum course grade (based upon an “A-F” grading scale), of “E’, or if applicable, a “Credit” for a creditho credit course. “Incompletes” do not qualify for reimbursement. 4. The applicant has signed a statement of commitment, or has satisfactorily pledged hisher commitment to continue employment with the public library at which he/she is employed for at least one year, if an equivalent or higher position is available. Because federal grant funds are being utilized for this program, all course work for the award year must be completed no later than June 30h of the grant year. REPORTING REQUIREMENTS Libraries receiving grants will be required to submit quarterly LSTA reports, and a final narrative report. These forms will be sent with the award letter to libraries receiving grants under this program. Page -3- APPLICATION INSTRUCTIONS FOR LIBRARIES - Please distribute a copy of this complete packet to eligible students on your staff. - Verify each of the staff members submitting an application to you under this program have worked for your library (or continuously for a California public library) for at least one calendar year. - Complete and sign the Application for Grant Funds which appears on page 5 of this application. - Submit the following to the State Library: 1. The original and 2 copies of the signed Application for Grant Funds (pg. 5). 2. The original and eight copies of each studenustaff member’s application packet (students have been instructed to provide you with the original and eight copies of their application packet at least one month in advance of the deadline). These documents must be received no later than 4:OO p.m. on April 11,2003 at: California State Library Library Development Services Bureau Attn: PLSEP P. 0. Box 942837 (900 N Street, 5’ Floor) Sacramento, CA 94237-0001 (Sacramento, CA 95814) (916) 653-5217 Facsimile submissions are not acceptable. Page -4- EXHIBIT #3 CALIFORNIA STATE LIBRARY Public Library Staff Education Program Fiscal Year 2003/2004 Application for Grant Funds On behalf of the (Library Name) CARLSBAD CITY LIBRARY , I will accept a grant award under the Public Library Staff Education Program for the staff members listed below. I agree to administer this award according to the guidelines for administration and payment of funds under this program, which appear on page 3 of the application packet. I understand that all fhds must be expended by June 30, 2004, or returned to the State Library, and that all LSTA grant reporting requirements must be met. I also verify that each of the staff members listed have been employed at the library for at least one calendar year, or have been continuously employed by a California public library for the past year. (Signed) APRIL 8, 2003 Library Director or Authorized Representative Date (Printed) CLIFF. .LBW;E, LIBRARY DIRECTOR Name and Title Library CARLSBAD CITY LIBRARY Mailing Address 1775 DOVE LBNE CARLSBAD CA 92009 Telephone Number (760) 602-2010 Fax Number (760) 602-7942 Staff Members Seeking Tuition Reimbursement Total Tuition Reimbursement Requested 1. AMY GRAYSON $ 2,58Q.00 2. MOLLY MACDOIJGALD $ 3,870.00 3. JAMES RIDER $ 3,870.00 4. JOSEPH SANCHEZ $ 3,870.00 5. $ 6. $ 7. $ Total amount requested: $14.190.00 Indirect Fee (1 0%): $ 1,419.00 Total Requested: $15,609.00 Page -5-