HomeMy WebLinkAbout2003-04-22; City Council; 17143; Park Projects: Reallocate & Appropriate FundsCITY OF CARLSBAD -AGENDA BILL
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d~# 17,143 TITLE: REALLOCATE AND APPROPRIATE ADDITIONAL
FUNDS FOR POINSETTIA PARK SYNTHETIC TURF AND
POINSETTIA PARK, PROJECT NOS. 3838,3836,3864
UlTG. 04/22/03
IEPT. PW/GS
THE ACCESS STAIRS IN STAGECOACH PARK AND
DEPT. HD.
CITY ATTY.@
RECOMMENDED ACTION:
Adopt Resolution No. 2003-106 approving the reallocation of existing appropriations among three
projects (Poinsettia Park Synthetic Turf, Poinsettia Park Access Stairs and Stagecoach Park
Access Stairs). Proj. Nos. 3838,3836,3864.
ITEM EXPLANATION:
Recently, it has become increasingly difficult to effectively maintain the three and a half acre Athletic
field at Poinsettia Park. The field has suffered chronic, premature deterioration due to year round use
from soccer and lacrosse, adult and youth. Because of the high usage, grass cannot grow and
provide a safe playing surface for the players.
Every year, the field is closed (January through March and for part of June and July) to the public for
renovations. The City spends close to $20,000 annually for renovations, which includes seeding,
aerification, fertilization and irrigation improvements. Annual maintenance of the field is
approximately $114,000, which includes labor, material, irrigation and equipment. In an effort to
reduce maintenance costs and provide a safe playable field on a year round basis, staff has
researched the feasibility of using a synthetic turf field to replace the existing grass. The new
synthetic field will be available for use 365 days per year. This field will increase Recreation
programming and youth leagues field time. It will also increase revenue opportunities for the City.
In addition, it was determined to be in the City's best interest to consolidate two other park C.I.P.
projects into this program. These projects incorporate the installation of access stairs to the synthetic
turf field at Poinsettia Park and access stairs to the tennis facility at Stagecoach Park. The
coordination of these projects will facilitate a smooth installation process under one general
contractor. The stair components were generated by citizen requests and the need to provide safe,
easy access to these park facilities.
As part of the Capital Improvement Program, appropriations totaling $810,000 were approved for the
following three park projects based on preliminary cost estimates.
Proiect Name Fundinn Source Amount
Poinsettia Park Synthetic Turf Infrastructure Maintenance. $700,000 Poinsettia Park Access Stairs General Capital Construction 85,000
Stagecoach Park Access Stairs General Capital Construction 25.000
Total Appropriations $810,000
The contract was recently awarded to Empire & Associates/Sprinturf for these projects. The total
appropriations of $810,000 are insufficient for the 3-project contract. In order to distribute the
funding to each of these projects based on actual bid amounts the appropriations need to be
reallocated among the three projects and increased by $21,000.
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Page 2 of Agenda Bill No. 17,143
FISCAL IMPACT:
Original CIP budgets considered these three projects to be separate. Staff combined construction
contracts for the projects in order to receive a more competitive bid and to allow the project
management to be combined on these related projects.
The estimated costs for the Synthetic Turf Field is $764,000. This is $64,000 more than originally
estimated due to bids coming in higher than anticipated. Thus an additional $64,000 needs to be
appropriated to the project from the Infrastructure Replacement fund.
Total appropriations in the Poinsettia Access Stairs account are more than required based on the
bids and should be reduced by a total of $50,700.
Funds budgeted for the Stagecoach Park Access Stairs are less than the total costs of
construction of the stairs. An additional $7,700 is required to provide a construction contingency
equaling approximately 10% of the totai bid item. Funds totaling $7,700 are to be re-allocated
from the Poinsettia Access Stairs account. No additional funds are needed from other funding
sources to fully fund this item.
EXHIBITS:
1. Resolution No. 2003-106 approving the reallocation of existing appropriations and an overall
increase among three projects (Poinsettia Park Synthetic Turf, Poinsettia Park Access Stairs
and Stagecoach Park Access Stairs) Project Nos. 3838,3836,3864.
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RESOLUTION NO. 2003"106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE REALLOCATION
AND APPROPRIATION OF ADDITIONAL FUNDS, AMONG
THREE PARK PROJECTS (POINSETTIA PARK SYNTHETIC
TURF, POINSETTIA PARK ACCESS STAIRS AND STAGECOACH
PARK ACCESS STAIRS) PROJECTS NOS 3838,3836,3834.
WHEREAS, the required appropriations, based on revised cost estimates, for the
Poinsettia Park Synthetic Turf project is $764,000 and the current Infrastructure Replacement
Fund appropriations for that project is $700,000; and
WHEREAS, the required appropriations, based on revised cost estimates, for the
Stagecoach Park Access Stairs project is $32,700 and the current General Capital Construction
fund appropriations for that project is $25,000; and
WHEREAS, the required appropriations, based on revised cost estimates, for the
Poinsettia Park Access Stairs project is $34,300 and the current General Capital Construction
fund appropriations for that project is $85,000; and
WHEREAS, an increase in total appropriations of $21,000 is required for the three-project
contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That additional appropriations of $64,000 from the Infrastructure Replacement Fund
are hereby approved for the Poinsettia Park Synthetic Turf project.
3. That additional appropriations of $7,700 from the General Capital Construction Fund
are hereby approved for Stagecoach Park Access Stairs Project.
Ill
Ill
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VI
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4. That a reduction of appropriations of $50,700 from the General Capital Construction
Fund are hereby approved from the Poinsettia Park Access Stairs project.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 22nd day of APRIL ,2003 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard
1 ATTEST:
(SEAL)
'age 2 of 2 of RSsolution No. 20023-106,