HomeMy WebLinkAbout2003-05-06; City Council; 17162; Amend Budgets to Add/Convert PositionsP w
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AB# 17,162
MTG. 5-6-03
DEPT. PW/M&O
TITLE: DEPT.HD. gg@ AMEND BUDGETS TO ADD AN OFFICE SPECIALIST II
POSITION AND CONVERT THE EXISTING CROSS
CONNECTION CONTROL TECHNICIAN POSITION FROM
PART TIME TO FULL TIME IN THE MAINTENANCE &
CITY ATTY. aern/
CITY MGa?
OPERATIONS DEPARTMENT I
RECOMMENDED ACTION:
CITY COUNCIL OF THE CITY OF CARLSBAD: Adopt Resolution No.
2002-03 Sanitation Operations Budget to add 0.5 FTE of an Office Specialist II position.
2003-122 amending the FY
BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT: Adopt Resolution No.
amending the FY 2002-03 Water Operations and Recycled Water Operations budgets
to add 0.5 FTE of an Office Specialist II position, and to convert the existing Cross Connection Control
Technician position from part time to full time.
1181
ITEM EXPLANATION:
Office Specialist II: An Administrative Secretary and Senior Office Specialist in the Maintenance 8,
Operations Department are the primary source of clerical support to the Deputy Public Works Director,
two administrative managers and seven operations managers. The new Office Specialist II position will
replace a temporary employee currently assigned reception and clerical support duties at the main
Maintenance and Operations facility (formerly the Carlsbad Municipal Water District). The temporary
assignment was in place pending the opening of a new Public Works Facility. However, since the
development of this facility has been postponed, the need for additional clerical support for the M&O
Department is now more immediate and permanent. Continued use of temporary clerical staff will result
in reduced efficiencies since there is some loss of organizational familiarity and knowledge, and usually
involves ongoing training and re-training as temporary employees resign and are replaced. Also, limited
clerical support results in management staff having to use their time on tasks more closely related to
clerical responsibilities; e.g., document preparation, data collection and entry, etc.
Cross Connection Control Technician: The Cross Connection Control Technician is the recycled water
customer’s contact at the City, providing information regarding use site requirements and general
information about recycled water. Cross Connection Control staff schedule and test for cross
connections between potable and recycled water systems on both existing and newly added sites.
These mandatory tests protect the public from inadvertent cross connections between their potable and
recycled water systems, ensuring that recycled water and potable water are not mixed on a customer’s
use site or in the public distribution system. Cross Connection Control is expected to end this fiscal year
within a 25% range of the projected Staff Hours per Unit for operational ‘activities. However, based on
data in the December 2002 Maintenance Management Report, Annual Production in Units will not be
met in the following areas: Recycled Water Use Site 4 Year Cross-Connection Tests, Walk-Through
Inspections, and Use Site Monitoring. At the current time! we are 600 hours behind schedule on
mandated Annual and 4-Year Cross-Connection Tests. In addition, the planned expansion of the
recycled water system will have a direct impact on annual production requirements in Cross Connection
Tests, both Annual and Four-Year. As sites come on line, there will be an increase in annual production
requirements for Recycled Water Use Site Walk-Through Inspections and Recycled Water Use Site
Monitoring. The Maintenance & Operations Department currently employs two full time and one part
Page 2 of Agenda Bill No. 17 I 162
time Cross Connection Control Technicians. Converting the existing part-time position to full time will
provide the additional staffing hours needed to bring our department more in line with required levels of
resources.
FISCAL IMPACT:
One full-time Office Specialist II position, whose salary as noted below is split between the Water
Operations and Sanitation Operations funds, and one full-time Cross Connection Control Technician,
whose salary as noted below is split between the Water Operations and Recycled Water Operations
funds, are being requested. The total net salaries increase in each fund is less the current part-time
and/or temporary positions.
If approved, these staffing requests will result in annual salary increases to each enterprise fund budget
as listed below. All adjusted amounts will be absorbed within each block budget allocation:
Water Operations (501 631 0):
0.5 Office Specialist II
0.5 Cross Connection Control Technician
$22,267
$28 , 93 1
Total Adjusted Salaries $51,198
($1 9,250) Part Time Salaries Offset (from conversion of C/C Tech.)
Temporary Help Salary Offset
Total Net Salaries Increase
Recycled Water Operations (502631 0):
0.5 Cross Connection Control Technician
Part Time Salaries Offset (from conversion of position)
Total Net Salaries Increase
Sanitation Operations (51 1631 0):
0.5 Office Specialist II
Temporary Help Salary Offset
Total Salaries Increase
($17,108)
$14,840
$28,93 1
($9,100)
$1 9,831
$22,267
($1 7,108)
$5,159
EXHIBITS:
1. City Council of the City of Carlsbad: Resolution No. 2003-122
2. Board of Directors of the Carlsbad Municipal Water District: Resolution No. 1181
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Exhibit 1
RESOLUTION NO. 2003-122
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OPERATIONS BUDGET TO ADD 0.5 FTE OF AN OFFICE
SPECIALIST I1 POSITION TO THE MAINTENANCE AND
OPERATIONS DEPARTMENT
CAFUSBAD, TO AMEND THE FISCAL YEAR 2002-03 SANITATION
WHEREAS, an Administrative Secretary and Senior Office Specialist in the Maintenance &
lperations Department are the primary source of clerical support to the Deputy Public Works Director, two
idministrative managers and seven operations managers; and
WHEREAS, the new Office Specialist 11 position will replace a temporary employee currently
issigned reception and clerical support duties at the main Maintenance and Operations facility (formerly the
Zarlsbad Municipal Water District); and
WHEREAS, since the development of a new Public Works Facility has been postponed, the need
or clerical support for the Maintenance & Operations Department is now more immediate and permanent.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows:
1. That the above recitations are true and correct.
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2. That the City Council hereby amends the FY 2002-03 Sanitation Operations Budget to add 0.5
FTE of an Office Specialist I1 position.
PASSED, APPROVED AND ADOPTED at a special meeting of the City Council of the City of
Carlsbad held on the 6th day of MAY , 2003 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard
NOES: None
ABSENT: None
ATTEST:
LORRAINE M. WOm, City Clerk
(SEAL)
Page 2 of 2 of Resolution No. 2003-122
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Exhibit 2
RESOLUTION NO. 1181
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
WATER OPERATIONS AND RECYCLED WATER OPERATIONS
BUDGETS TO ADD 0.5 FTE OF AN OFFICE SPECIALIST I1 POSITION
AND TO CONVERT THE EXISTING CROSS CONNECTION CONTROL
TECHNICIAN POSITION FROM PART TIME TO FULL TIME
MUNICIPAL WATER DISTRICT TO AMEND THE FISCAL YEAR 2002-03
WHEREAS, the Cross Connection Control Technician is the recycled water customer's contact
it the City, providing information regarding use site requirements and general information about
,ecycled water; and
WHEREAS, Cross Connection Control staff schedule and test for cross connections between
)otable and recycled water systems on both existing and newly added sites; and
WHEREAS, based on data in the December 2002 Maintenance Management Report, Annual
'roduction in Units will not be met in the following areas: Recycled Water Use Site 4 Year Cross-
:onnection Tests, Walk-Through Inspections, and Use Site Monitoring.
WHEREAS, as additional potable and recycled water sites come on line, there will be an increase in
,nnual production requirements for Recycled Water Use Site Walk-Through Inspections and Recycled
Vater Use Site Monitoring.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal
Vater District, as follows:
1. That the above recitations are true and correct.
2. That the Board of Directors of the Carlsbad Municipal Water District hereby amends the FY
2002-03 Water Operations Budget to add 0.5 FTE of an Office Specialist I1 position.
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3. That the Board of Directors of the Carlsbad Municipal Water District hereby amends the FY
2002-03 Water Operations and Recycled Water Operations budgets to convert the existing
Cross Connection Control Technician position from part time to fill time.
PASSED, APPROVED AND ADOPTED at a special meeting of the Board of Directors of the
, 2003 by the following Carlsbad Municipal Water District held on the 6th day of
vote, to wit:
MAY
AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard
NOES: None
ATTEST
(SEAL)
Page 2 of 2 of Resolution No. 1181