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HomeMy WebLinkAbout2003-06-10; City Council; 17196; Acceptance of Donations 2002-03 TriathlonsAB# 17,196 MTG. 6/10/03 DEPT. Recreation CITY OF CARLSBAD -- AGENDA BILL TITLE : ACCEPTANCE OF DONATIONS 2002 & 2003 CARLSBAD TRIATHLONS DE PT. H D .~B&/v' CITY ATTY~ CITY MGR~ RECOMMENDED ACTION : Adopt Resolution No. 2003-145 , accepting individual donations of $1 2,325 cash, and $26,337 in products or in-kind services in support of the 2002 and 2003 Carlsbad Triathlons. ITEM EXPLANATION : The organizations listed in Exhibit 1 offered cash donations in the amount of $12,325, and $26,337 in products or in-kind services in support of both the 2002 and 2003 Carlsbad Triathlon events. On May 19, 2003, the Parks and Recreation Commission received the above donations and recommended acceptance by the City Council. Letters of appreciation have already been sent on behalf of the Recreation Department and the City of Carlsbad to all of the businesses and organizations. FISCAL IMPACT: The value associated with the donated services and products offsets the actual costs incurred in organizing this special event. In order to maintain the high caliber of the Carlsbad Triathlon, the cost of providing the $26,237 of donated products, goods and services is an expense, which would otherwise be required of the General Fund. The $12,325 in cash donations has been deposited into the Recreation Triathlon Donations account #I 49-4502-5651. EXHIBITS: 1. Resolution No. 2003-145 2. List of Donations for the 2002 and 2003 Carlsbad Triathlon DEPARTMENT CONTACT: Jill Prichard, (760) 602-751 2, jpri@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING DONATIONS OF $12,325 IN CASH AND $38,562 IN SUPPORT OF THE 2002 AND 2003 CARLSBAD TRIATHLONS. WHEREAS, the Carlsbad Triathlon was held on July 27'h & 28th, 2002, and June 7th & $26,237 IN MERCHANDISE AND IN-KIND SERVICES FOR A TOTAL OF Sth, 2003 in Carlsbad; and WHEREAS, the City Council wishes to accept the donations of cash, merchandise, and in-kind service donations totaling $38,562 in support of the Carlsbad Triathlon; and WHEREAS, the City Council wishes to acknowledge the generosity and support of community vendors and organizations that donated to this special event ; and WHEREAS, on May 19'h, 2003 the Parks and Recreation Commission received individual donations and in kind services $38,562 and recommended acceptance by the Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council does hereby accept $12,325 in cash and $26,237 in merchandise and in-kind service donations totaling $3 8,562. Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the City Council hereby authorizes the Finance Director to appropriate the above funds, for the use specified by the donators into the following account: $12,325 into Triathlon Trust Special Supplies, account #149 4502 7899. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the loth day of JUNE , 2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, Packard NOES: None V ATTEST LORRAINE M. WUOD, City Clerk ’ 14 (SEAL) Page 2 of 2 of Resolutior, No. 2003-145 PC RES0 NO. -2- LIST OF DONATIONS: 2002 & 2003 CARLSBAD TRIATHLON I CASH DONATIONS: I 2002 Carlsbad Triathlon I 2003 Carlsbad Triathlon I CASH DONATIONS: AB International XS Energy Aruba Shades 2002 Carlsbad Triathlon 2003 Carlsbad Triathlon $ 0 $ 225 0 225 AB International XS Energy Aruba Shades $ 01 $ 225 01 225 2002 CASH TOTAL 2003 CASH TOTAL 2002-2003 COMBINED CASH TOTAL I Henrv’s Marketdace Iwatermelons) I 96 I I $5,250 $7,075 $12,325 PRODUCTS I IN-KIND SERVICES Albertson’s Grocery (sponsorship of VIP tent) Brecht BMW (productlservice) Clif Bar (Clif Bars/Clif Shots) Coast Waste Management (3 yd bin) Dannon (yogurt/Pepsi/water) Dannon Yogurt (1,600 individual yogurts) Driscol Strawberries (25 flats) Einstein Bros Bagels (50 dozen) Grand Pacific Resorts (VIP Banquet / Rooms) Carlsbad Physical Therapy (medical services) Culligan Water (water) 2002 Carlsbad Triathlon 2003 Carlsbad Triathlon $ 850 To follow 2,500 (Not received yet) 1,000 4,000 500 1,000 1,125 1,600 240 400 3,500 EXHIBIT2 4 1 Kinesys (sunscreen) 750 North County Times (advertising) 5,000 Nytro Sports (water bottles/product) 1,295 Quintana Roo (wetsuits) 1,500 Running Center 225 RX for Java (coffee) 225 San Diego Triathlon Club (race seminars) 300 Stater Bros. (watermelons) 96 PRODUCT / SERVICE SUBTOTAL $26,237 Wal-Mart (8 gallons juice) 35 2002 & 2003 TOTALS,: Cash Donations Products/ln-Kind Services Donations COMBINED Cash & Products/ln-Kind Services $12,325 $26,237 $38,562