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HomeMy WebLinkAbout2003-06-24; City Council; 17207; Home Investment Partnership Grant AgreementsCITY OF CARLSBAD - AGENDA BILL 0 TITLE: APPROVAL OF HOME INVESTMENT PARTNERSHIP GRANT AGREEMENTS AB# 17,207 MTG. 6/24/03 DEPT. WRED DEPT.HD.m CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2003-158 approving HOME Investment Partnership Agreements for development of a regional transitional housing complex for homeless families in the City of Vista. ITEM EXPLANATION: Subrecipient Agreement with Communitv HousinaWorks The City Council has selected Community Housingworks to receive a total of $150,000 in federal HOME Investment Partnership (HOME) funds for the 2001-02 and 2002-03 program years. The funds will be used to develop the Solutions Family Center, a 33 unit regional transitional housing complex for homeless families. The facility will be located at 722 West California Street in Vista. Community Housingworks has now received approval for all permits needed to develop the project from the City of Vista. In addition to the funding provided by Carlsbad, funds for the project will be provided by the County of San Diego and other cities as shown below. County of San Diego $957,000 City of Escondido $3751 00 City of Oceanside $300,000 City of San Marcos $75,000 City of Vista $580,000 City of Encinitas $1 00,000 The Subrecipient Agreement between the City and Community Housingworks for use of the subject HOME funds is attached for Council review. Staff recommends approval of the Subrecipient Agreement. The proposed resolution on this item authorizes the City Manager to execute the agreement in substantially the form presented in Exhibit 2 to this report and subject to prior approval by the City Attorney . Countv Agreement for HOME Funds The County Board of Supervisor’s is tentatively scheduled to hold a public hearing in June to approve the use of HOME funds by Carlsbad for the Solutions Family Center project. A draft agreement between the City and the County regarding use of HOME funds for the project has been submitted and is attached for Council review. The proposed resolution on this item authorizes the City Manager to execute the County Agreement in substantially the form presented in Exhibit 3 to this report and subject to prior approval by the City Attorney. Staff recommends approval of the agreement between the City and County for use of the HOME funds. FISCAL IMPACT: No fiscal impact on the General Fund. Funds will be provided through the federal HOME program. Page 2 of Agenda Bill # 17 I 207 EXHIBITS: 1. Resolution No. / approving Subrecipient Agreement for federal HOME 2003-158 funds and agreement with County of San Diego on use of HOME funds. 2. Subrecipient Agreement with Solutions Family Cent'er Limited L.P. 3. Draft Contract with County of San Diego for Management and Implementation of a HOME Project. DEPARTMENT CONTACT: Frank Boensch, (760) 434-281 8, fboen Bci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 ia 19 20 21 22 23 24 25 26 27 28 CITY COUNCIL RESOLUTION NO. 2003-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AGREEMENTS FOR HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS. WHEREAS, the City Council of the City of Carlsbad, California has selected Community HousingWorks to receive funding under the City’s 2001-02 and 2002-03 HOME Investment Partnership (HOME) program; and WHEREAS, the City Council of the City of Carlsbad, California, has considered the required subrecipient agreement with Community HousingWorks for HOME funds; and WHEREAS, the County has determined that these HOME Investment Partnership funded activities will have no significant impact on the environment; and WHEREAS, the City Council has taken all testimony into account; NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitations are true and correct. . 2. That the City Council hereby approves the Subrecipient Agreement with Community HousingWorks for 2001-02 and 2002-03 HOME funds. 3. That the City Manager is authorized to execute the Subrecipient Agreement and related documents on behalf of the City of Carlsbad in substantially the form presented as Exhibit 2 to this resolution and subject to prior approval of the City Attorney. 4. That the City Manger is hereby authorized to execute an agreement for the use of HOME funds with the County of San Diego in substantially the form presented as Exhibit 3 to this resolution and subject to prior approval of the City Attorney. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad, California, on the 24 t h day of JUNE ,2003, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard NOES: None ABSENT: Council Member Finnila ABSTAIN: None ATTEST: 1 3 Contract ## W#- CONTRACT FOR MANAGEMENT AND IMPLEMENTATION OF A HOME IMrESTMENT PARTNERSHIPS PROJECT This is a Contract entered into by and between the City of Carlsbad (hereinafter referred to as “CITY”), and the COUNTY OF SAN DlEGO (hereinafter referred to as “COUNTY”), on 2003 (Effective Date). W IT NE S S ET H: WHEREAS, there has been enacted into law Public Law 101-625, the HOME Act, Title I1 of the Cranston-Gonzalez National Affordable Housing Act, creating the HOME Investment Partnerships Program that provides funds to expand the supply of affordable housing for very low-income and low-income persons; and WHEREAS, County acting as the “Participating Jurisdiction” within a HOME Consortium as that term is used in the Act, is authorized to apply for and accept HOME Investment Partnerships Act Grant Funds with respect to its “Urban County” and the Consortium Cities of Carlsbad, Encinitas, La Mesa, Santee, and Vista; and WHEREAS, City is a unit of general local government located within the territorial boundaries of the County; and WHEREAS, on, June 29, 1999, City and County renewed a cooperative agreement for submission of a proposal to the United States Department of Housing and Urban Development (hereinafter referred to as “HUD”); andor WHEREAS, County received Board of Supervisor approval for the City’s proposed project described in Attachment “A” here of (hereinafter referred to as the “Project’) on April 30, 2002; and WHEREAS, County incorporated the City’s proposal for the Project into the County’s Community Development Block GrantlHOME Investment PartnershipEmergenc y She1 ter Grant Annual Funding Plan which was submitted to HUD; and WHEREAS, the Cooperative Agreement provided that in the event that the City proposal is approved by HUD as part of the County proposal and a HOME Investment Partnership program is made to the County on account of such proposal the parties heretofore will enter into a supplementary contract providing for implementation of the City proposal by the County, the City or by cooperative action of the two agencies; and WHEREAS, HUD has approved the County Annual Funding Plan for HOME Investment Partnerships funds; and Contract # HuD#- WHEREAS, it is the desire of the City and the County that the Project be implemented; and WHEREAS, the City shall undertake the same obligations to the County with respect to the Project in the County’s aforesaid Annual Funding Plan for participation in the HOME Investment Partnerships Program; NOW THEREFORE IT IS AGREED AS FOLLOWS: 1. WORK TO BE PERFORMED: City shall provide funding for the scope of work as described in Attachment “A” hereof ( “Scope of Work”) fully in accordance with the terms of the Annual Funding Plan approved by the County and submitted HUD in application for funds to carry out the Project and the Certifications which were submitted concurrently with the Annual Funding Plan. The Annual Funding Plan and Certifications form is hereby incorporated by reference into this contract fully as if set forth herein. City shall also undertake the same obligations to the County that the County has undertaken to HUD pursuant to said Annual Funding Plan and Certifications. City shall hold County harmless against any harm that it may suffer with respect to HCTD on account of any failure on the part of City to comply with the requirements of any such obligation. The obligations undertaken by City include, but are not limited to, the obligation to comply with the current and most up-to-date version of each of the following: Title I1 of the Cranston-Gonzalez National Affordable Housing Act (Public Law 101-625) as amended; Regulations of the Department of Housing and Urban Development relating to HOME Investment Partnerships Program (Title 24, Part 92 of the Code of Federal Regulations commencing with Section 92.1); Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the HOME Investment Partnerships Program (Title 24, Subpart G, Part 92 of the Code of Federal Regulations, commencing at Section 92.352); Title VI of the Civil Rights Act of 1964 (Public Law 88-352); Title VI11 of the Civil Rights Act of 1968 (Public Law 90-284); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11246; Executive Order 11063; and any HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; Section 3 of the Housing and Community Development Act of 1974, includes: Contract # HJ-J-D#- (1) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. (2) The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. (3) The parties implementing the work to be performed under this contract shall send to each labor organization or representative of workers with which they have a collective bargaining contract or other understanding, if any, a notice advising the labor organization or workers’ representative of their commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. (4) The parties implementing the work to be performed under this contract shall include the section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and shall take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The City will not subcontract with any subcontractor where the City has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. (5) The City shall certify that any vacant employment positions, including training positions, that are filled (1) after a contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the City’s obligations under 24 CFR part 135. 3 Contract # HuD#- Noncompliance with €IUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and regulations adopted to implement that Act in the Code of Federal Regulations, Title 24, Part 42; Office of Management and Budget Circular A-87 entitled “Cost Principles for State, Local and Indian Tribal Governments”; Office of Management and Budget Circular A-133 entitled “Audits of States, Local Governments, and Non-Profit Organizations.” Reference is particularly made to the Code of Federal Regulations Part 85 entitled “Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian and Tribal Governments. ” Section 92.503 “Program Income, Repayments, and Recaptured Funds’’ of the HOME Regulations. Any Program Income earned by the City in carrying out the activities of this Agreement shall be retained by the City and shall be used by the City for projects approved by the County within the City’s jurisdiction in accordance with HOME regulations. The City shall report all Program Income to the County. Upon expiration of this agreement, City shall transfer to the County any HOME funds on hand at the time of expiration and any accounts receivable attributable to the use of HOME funds; Section 92.252 or 92.254, as applicable, “Affordability” of the Regulations of the Department of Housing and Urban Development relating to the HOME Investment Partnerships Program. Repayment of any funds to the County is required if the housing does not meet the affordability requirements for the specified time perjod; 4 Contract # D#- The following laws and regulations relating to preservation of historic places: Public Law 89-665 the Archeological and Historical Preservation Act of 1974 (Public Law 93-29 l), and Executive Order 1 1593 including the procedures prescribed by the Advisory Council on Historic Preservation in 36 CFR, Part 800; The Labor Standards Regulations set forth in Section 570.705 of 24 CFR, Part 570; Prevailing Wages set forth in Labor Code Section 1720. It is the City’s obligation to determine whether payment of prevailing wages is required. City agrees to defend, indemnify and hold harmless the County, Department of Housing and Community Development and its officers and employees from and against any claim, lawsuit, administrative proceeding, damages, fines or penalties relating to the issue of non-payment of prevailing wages. The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.); The Flood Disaster Protection Act of 1974 (Public Law 93-234 and the regulations adopted pursuant thereto) 24 CFR, Chapter X Subpart B; The Rehabilitation Act of 1973 (Public Law 93-1 12) as amended; including Section 504 which relates to nondiscrimination in federal programs and Housing and Urban Development Regulations set forth in 24 CFR Part 8; The Clean Air Act (42 U.S.C. Section 1857 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto (40 CFR, Part 15); The Drug-Free Workplace Act of 1988 (Public Law 100-690); Section 1012 and 1013 of the Residential Lead-Based Paint Hazard Reduction Act of 1992 (Title X) and the regulations adopted pursuant thereto (24 CFR, Part 35). No member, officer or employee of the City, or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during hisher tenure or for one year thereafter, shall have any interest, direct, or indirect, in any contract or subcontract, or the process thereof, for work to be performed in connection with the program assisted under the Grant, and that it shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this certification; 5 (t) (u) (v) (w) 2. and federal Contract. 3. Contract # HuD#- In accordance with Section 519 of Public Law 101-144, the City certifies that it adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. The City certifies, that in accordance with Section 319 of Public Law 101-121, to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative contract, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative contract. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative contract, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions. The parties implementing work to be performed under this contract shall adopt an “Affirmative Marketing” Plan in accordance with Section 92.35 1 , if the housing being funded contains five or more units. The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151); COMPLIANCE WITH LAWS: City shall comply with all applicable’local, state, laws, regulations, and ordinances when performing the work required by this COMPENSATION: County shall reimburse City for the costs it incurs for work performed under this Contract, not to exceed a maximum reimbursement of $150,000.00. City shall not submit claims to the County nor shall County reimburse City for costs for which City is reimbursed from a source other than the funds allocated for work under this Contract. 4. COMPENSATION SCHEDULE: County shall pay City monthly progress payments upon certification and submittal by City of a statement of actual expenditures incurred. Final payment shall be paid upon certification by City that all of the required services have been 6 Contract ## D#- completed. Payment by County is not to be construed as final in the event HUD disallows reimbursement for the project or any portion thereof. 5. EXPENDITURE STANDARD: In order to insure effective administration and performance of approved HOME Investment Partnerships Grant Projects and to meet HUD performance standards, City shall demonstrate reasonable progress on implementation of the project, expending all contracted funds within 18 months from the date the contract is executed. In the event all funds are not expended within 18 months, the County shall notify the City of the expenditure deficiency. City shall have a total of 60 calendar days from the date of the County’s written notification to correct the deficiency. If the deficiency is not corrected within that time, City agrees that the County may reallocate the amount of the expenditure deficiency. 6. TERM: This contract shall commence on the Effective Date and shall continue in effect until terminated as provided herein. 7. TERMINATION FOR CONVENIENCE: This Contract may be terminated by either party delivering thirty (30) day written notice of intent to terminate upon the other party, However, notice of termination given by City shall not be effective unless the County determines that there are no outstanding obligations to HUD pursuant to the Project. 8. AUTOMATIC TERMINATION: This Contract shall terminate at the discretion of the County if the United States Government terminates the HOME Investment Partnerships Grant Program or terminates the Project, which is the subject of this Contract, or upon City’s satisfactory completion of the objectives set forth in the Scope of Work as determined by County. 9. TERMINATION OF CONTRACT FOR CAUSE: City and County recognize that the County is the governmental entity which executed the grant agreement received pursuant to the County’s application and that County is responsible for the proper performance of the Project. If City fails to fulfill in a timely and proper manner its obligations under this contract to undertake, conduct or perform the Project identified in this Contract, or if City violates any state laws or regulations or local ordinances or regulations applicable to implementation of the Project, or if City violates any provisions of this contract, County shall have the right to terminate this contract by giving at least five (5) days’ written notice to City of the effective date of termination. Even if County terminates the Agreement, City shall remain liable to County for all damages sustained by County due to City’s failure to fulfill any provisions of this Contract, and County may withhold any reimbursement payments from City for the purpose of set-off until the exact amount of damages due to County from City is determined. City hereby expressly waives any and all claims for damages for compensation arising under this contract except as set forth in this section in the event of such termination. 10. CONTRACT ADMINISTRATION: The Director, Department of Housing and Community Development, shall administer this contract on behalf of the County. The Carlsbad City Manager shall administer this contract on behalf of the City. Within a reasonable time after 7 Contract # D#- the County makes a request, City shall give the County progress reports or other documentation as required by the County’s Contract Administrator to audit City’s performance of this Contract. 11. RECORDS AND REPORTS: The City shall maintain records and make such reports as required by the Director, Department of Housing and Community Development, to enable the County to analyze City’s project. All records of the City related to this Contract or work performed under this Contract shall be open and available for inspection by HUD andor County auditors during normal business hours. 12. QUARTERLY REPORTS: City shall provide the County with a quarterly report, submitted no later than thirty (30) days after the last day of the previous quarter, which includes a narrative of the services provided, progress towards meeting the timeline goals stated in the contract, and an itemized accounting of the expenditures of HOME funds during the previous quarter. Failure to submit quarterly reports in a timely manner will result in withholding of HOME funds until the report has been submitted. Report due dates are: January 30, April 30, July 30 and October 30. 13. INDEMNIFICATION: County shall not be liable for, and City shall defend and indemnify County and its officers, agents, employees and volunteers against any and all claims, deductibles, self-insured retentions, demands, liability, judgments, awards, fines, mechanics’ liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys’ fees and court costs (collectively, Claims), which arise out of or are in any way connected with the work covered by this Contract arising either directly or indirectly from any act, error, omission or negligence of City or its officers, employees, agents, contractors, licensees or servants, including without limitation, Claims caused by the concurrent act, error, omission or negligence, whether active or passive, of County, andor its agents, officers, employees or volunteers. However, City shall have no obligation to defend or indemnify County from a Claim if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of County or its agents or employees. City and its successors, assigns, and guarantors, if any, jointly and severally agree to indemnify, defend (with counsel selected by County) reimburse and hold County and its officers, employees and agents harmless from any claims, judgments, damages, penalties, fines, costs, liabilities (including sums paid in settlement of claims) or loss, including attorneys’ fees, consultants’ fees, and experts’ fees which arise during or after the contract term for any losses incurred in connection with investigation of site conditions, or any cleanup, remedial, removal or restoration work required by any hazardous Materials Laws because of the presence of Hazardous‘Materials, in the soil, ground water or soil vapors on the premises, and the release or discharge of Hazardous Materials by City during the course of any alteration or improvements of the Premises by City, unless Hazardous Materials are present solely as a result of the gross negligence or willful misconduct of County, its officers, employees or agents. The indemnification provided by this section shall also specifically cover costs incurred in responding to: 8 Contract # m#- Hazardous Materials present or suspected to be present in the soil, ground water to or under the Property before the Commencement date; Hazardous Materials that migrate, flow, percolate, diffuse, or in any way move on to or under the Property following the Commencement Date; or Hazardous Materials present on or under the Property as a result of any discharge, release, dumping, spilling (accidental or otherwise), onto the Property during or after the Term of this contract by any person, corporation, partnership or entity other than County. The foregoing indemnities shall survive the expiration or termination of the contract any or any transfer of all or any portion of the Premises, or of any interest in this contract and shall be governed by the laws of the State of California. 14. AUDIT COSTS: City shall reimburse County for all costs incurred to investigate and audit City’s performance of its duties under the Contract if City is subsequently found to have violated the terms of the Contract. Reimbursement shall include all direct and indirect expenditures incurred to conduct the investigation or audit. County may deduct all such costs from any amount due City under this Contract. 15. PRECEDENCE: This contract constitutes the entire agreement of the parties and supersedes any previous oral or written understandings or contracts related to the matters covered herein. This contract may not be modified except by written amendment executed by each party. 16. ACKNOWLEDGEMENT OF FUNDING: City shall identify the County of San Diego as the source of funding, or, if applicable, one of the sources of funding in public announcements that are made regarding the project. Acknowledgement of the County’s funding role, for example, should be included in publicity materials related to the project. In addition, City agrees that the County shall be apprised of any special events linked to the project so that a review can be made on what role, if any, the County would assume. 17. in Attachment B. INSURANCE: City agrees to comply with the insurance requirements set forth 18. NO WAIVER: No failure, inaction, neglect or delay by County in exercising any of its rights under this Contract shall operate as a waiver, forfeiture or abandonment of such rights or any other rights under this Contract. 19. NOTICE: Any notice or notices required or permitted to be given pursuant to this Contract shall be personally served by the party giving notice or shall be served by certified mail. 9 Contract # D#- Notices shall be sufficient if personally served on or if sent by certified mail, postage prepaid, addressed to: CITY: City Manager City of Carls bad 1200 Carlsbad Village Dr. Carlsbad, CA 92008 COUNTY: Director County of San Diego, Department of Housing and Community Development 3989 Ruffin Rd. San Diego, CA 92123-1890 IN WITNESS WHEREOF, the parties have executed this contract on the day and the year first above written. CITY OF CARLSBAD COUNTY OF SAN DIEGO BY BY RAYMOND PATCHETT, City Manager Date 10 Contract # =#- (ATTACHMENT A) Scope of Work The City of Carlsbad (CITY) has agreed to provide funds for a certain project to be implemented with HOME Investment Partnership Grant Program funds. The work to be accomplished includes the following: ClTY OF CARLSBAD-HOME NORTH COUNTY SOLUTIONS FOR CHANGWCOMMUNITY HOUSINGWORKS-SOLUTIONS FAMILY CENTER: Funding in the amount of $150,000 to the Community HousingWorks for development of a 32-unit transitional housing facility, located at 722 West California Avenue in the City of Vista, for homeless families to be developed and operated by the partnership composed of North County Solutions for Change and Community HousingWorks. A minimum of two units will be assisted with the HOME funds. ESTIMATED TIME SCHEDULE: CITY will make all good faith and reasonable efforts to fund the project in compliance with the following estimated implementation schedule, or earlier: Project Completion June 2004 ESTIMATED BUDGET: ClTY shall make all good faith and reasonable efforts to fund the work under this Contract within the following estimated budget. In no case shall CITY be entitled to, or shall County reimburse CITY for more than $150,000 for work performed under this Contract. Development Costs: $ 150,000 Total: $150,000 11 Contract # D#- (ATTACHMENT B) Insurance 1. INSURANCE: For the term of this agreement, the City shall include the County in its program of liability self-insurance. Evidence of such program of self-insurance shall be evidenced by a "Statement of Coverage" issued by the City to the County. A. All Subcontractors utilized to carry out the County funded Predevelopment activities, within 10 working days prior to the inception of their contract with City, shall submit to County certificates of insurance and appropriate separate endorsements to the actual insurance Policy, evidencing that the Subcontractor has obtained for the period of the Contract insurance in the following forms of coverage and minimum amounts specified from insurance carriers with an A. M. Best rating of A VI1 and above. i) An occurrence policy of Commercial General Liability insurance insuring Subcontractor against liability for bodily injury, including death, personal injury or property damage arising out - of all operations of the Contractor during the execution of the said contract of not less than One Million Dollars ($1,000,000) per occurrence. (1) The City of Carlsbad and the County of San Diego, its officers, agents, employees, and volunteers shall be added as Additional Insured by separate endorsement to the policy. (2) Subcontractor's liability insurance shall apply as primary insurance, and any other insurance or self-funded program maintained by County or Board shall be excess only and non-contributing. ii) Statutory Workers' Compensation insurance along with Employer's Liability of not less than One Million Dollars ($1,000,000). iii) A Comprehensive Automobile Liability Insurance policy for bodily injury, including death, and property damage which provides total limits of not less than one million dollars ($1,000,000) combined single limit per occurrence applicable to all owned, non-owned and hired vehicles. iv) Professional Errors and Omissions Liability Insurance. if City provides and/or engages the services of any type of professional, including, but not limited to, engineers and architects, whose failure due to a mistake or deficiency in design, formula, plan, specifications, advisory, technical or other services could result in liability, City or Consultant shall obtain professional errors and omissions liability insurance in an amount of not less than one million dollars ($1,000,000). If this policy contains a self retained limit, it shall not be greater than Ten Thousand Dollars 12 Contract # HuD#- ($10,000) per occurrence/event; if the coverage contains one or more aggregate limits, a minimum of 50% of any such aggregate limit must remain available at all times; if over 50% of any aggregate limit has been paid or reserved, County may require additional coverage to be purchased by Consultant to restore the required limits. The policy shall include limited contractual liability coverage. This coverage shall be maintained for all work pursuant to the Agreement. 13 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND FEDERAL HOME INVESTMENT PARTNERSHIP FUNDS SOLUTIONS FAMILY CENTER L.P. FOR 2001-02 AND 2002-03 THIS AGREEMENT, made and entered into as of this - day of Ju Lq 34 2003, by and between the CITY OF CARLSBAD, a municipal corporation, hereinaftkr referred to as "City", and SOLUTIONS FAMILY CENTER LIMITED L.P., a California limited partnership, hereinafter referred to as "Subrecipient". RECITALS WHEREAS, the City has applied for and received funds from the United States Government through the County of San Diego under the HOME Investment Partnership Act to fund eligible activities which provide affordable housing opportunities to lower income persons; and, WHEREAS, the City has the need to provide assistance to non-profit public service providers who provide affordable housing for lower income persons; and, WHEREAS, the Subrecipient proposes to develop the Solutions Family Center affordable housing complex (Project) for lower income households with some assistance from the City; and, WHEREAS, the City has determined that the required environmental review for the Project required by the federal government has been completed and the U.S. Department of Housing and Urban Development (HUD) has approved the release of HOME funds for the Project. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WQRK The City has allocated 2001 -02 and 2002-03 federal HOME Investment Partnership (HOME) funds, in the amount of one hundred fifty thousand dollars ($150,000) to the Subrecipient for development of the Solutions Family Center located in the City of Vista, California. The Subrecipient agrees to use all federal funds provided by the City to the Subrecipient pursuant to the provisions of this Agreement, the Scope of Work, attached hereto as Exhibit "A", and in accordance with the terms of regulatory agreements recorded against the property by the City of Vista and the County of San Diego for as long as the Project is to support those agreements. The Subrecipient shall comply with the monitoring, reporting and other actions necessary for the Project to comply with federal regulations as set forth in the regulatory agreements. Every effort shall be made by the Subrecipient to expend the allocated funds in their entirety by June 30, 2004. If the Subrecipient will be unable to expend all of the funds allocated to the project by the noted date, the Subrecipient shall request an extension from the City for continued use of the funds on the approved project based on progress made by the Subrecipient towards completing the subject project, the City will either agree to grant the extension or notify the Subrecipient that the funds must be reallocated to another eligible activity due to slow project progress. 1 2. DISBURSEMENT OF FUNDS The City shall release all funds upon the Close of Escrow to the control fund administered by the Bank of America (“Control Fund”) for the Project. Disbursements from the Control Fund to fund development of the Project shall be subject to the approval rights of the City of Vista and Bank of America in accordance with the provisions in their respective loan documents. The City defers to the determinations of the City of Vista and Bank of America with regard to disbursements from the Control Fund. 3. RECORDS AND REPORTS The Subrecipient shall maintain all records required by the Federal regulations that are pertinent to the activities to be funded under ,$is Agreement. The Subrecipient shall maintain tenant data demonstrating tenant eligibility for services provided. Such data shall include at the minimum tenant name, address, ethnicity, income level or other basis for determining eligibility, and description of service provided. This data shall assist the Subrecipient in completing the reports required by federal regulations. Unless otherwise notified by the City, the Subrecipient shall retain all financial records, supporting documents and statistical reports related to the project identified under this agreement for a period of five (5) years after the termination of all activities funded under this Agreement. All records subject to litigation, claims, audit findings, negotiations, or other actions must be retained for five (5) years from the date such action commenced or until completion of the action and resolution of all issues by the appropriate officials and the Subrecipient has been given official written notice, whichever occurs later. If the Subrecipient shall receive more than $300,000 in total federal funds in one fiscal year from the City of Carlsbad and/or any other city or agency, the Subrecipient is required to submit a Single Audit Report to the City. The audit shall cover financial operations of the Subrecipient for the term of this Agreement and is due not later than one year after expiration of the agreement. 4. PROGRAM REQUIREMENTS The Subrecipient agrees to comply with the requirements of HOME Investment Partnership Act. The Subrecipient also agrees to adhere to the terns of the City’s HOME Application and Subrecipient Agreement and with written agreements made by the City to the County of San Diego and the United States Department of Housing and Urban Development. The Subrecipient shall comply with applicable Uniform Administrative Requirements for the HOME Program; the federal requirements are set forth, by reference, as a provision of this agreement. The Subrecipient shall carry out all activities in compliance with all Federal laws and regulations as described in HOME Program Regulations and regulatory agreements related to the Project recorded by the City of Vista and the County of San Diego. 5. CHANGES IN USE OF FUNDS Changes in the use of HOME funds must be approved by the City Council, County of San Diego, and the U.S. Department of HUD. If the Subrecipient desires a change in the use of the HOME funds following approval of this agreement, a written request must be submitted to the City for review by the Council. No change in use of the HOME funds will be permitted by the City without prior formal approval by the Council. 2 6. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regarding nondiscrimination in the provision of services and the equal opportunity employment of personnel. 7. SUSPENSION AND TERMINATION OF AGREEMENT This agreement may be suspended or terminated if the Subrecipient fails to comply with any term(s) of the award andor the award is terminated for convenience. 8. REVERSION OF ASSETS Upon expiration of the agreement, the Subrecipient shall transfer to the City any HOME funds allocated by the City on hand at the time of expiration and any accounts receivable attributable to the use of HOME funds. The Subrecipient shall be required to use any real property under the Subrecipient's control that was acquired or improved in whole or in part with HOME funds in excess of $25,000 to either be: a) Used to meet HOME regulations until twenty (20) years after expiration of the agreement; or, b) Disposed of in a manner that results in the City being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-HOME funds allocated by the City for acquisition, or improvement to, the property. Reimbursement is not required after the period of time specified in paragraph (a) of this section. 9. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatsoever,aor for personal injuries or death caused by, or claimed to have been caused by, or resulting from, any intentional or negligent acts, errors or omission of Subrecipient or Subrecipient's agents, employees, or representatives in completion of the project outlined in this agreement. Subrecipient agrees to defend, indemnify, and save free and harmless the City and its officers and employees against any of the foregoing liabilities or claims of any kind and any costland expense that is incurred by the City on account of any of the foregoing liabilities, including liabilities or claims by reason of alleged defects in any plans and specifications for the project or facility. 10. ASSIGNMENT OF AGREEMENT Except as set forth in the Rider to Regulatory Agreement among Subrecipient, the City of Vista and the County of San Diego, the Subrecipient shall not assign this agreement or any monies due thereunder without the prior written consent of the City. 11. SUCCESSORS OR ASSIGNS Subject to the provisions of this Subrecipient Agreement Paragraph 11, "Hold Harmless Agreement," all terms, conditions, and provisions hereof shall insure to and shall bind each of the 3 12. parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. INSURANCE If the Subrecipient shall receive more than $5,000 from the City in HOME funds andlor other funds, the Subrecipient shall obtain and maintain policies of general liability insurance and a combined policy of worker's compensation and employers liability insurance from an insurance company authorized to do business in the State of California which meets the requirements of City Council Resolution No. 91-403 in an insurable amount of not less than one million dollars ($1,000,000) each, unless a lower amount is approved by the City Attorney or the City Manager. This insurance shall be in force during the term of this agreement and shall not be canceled without thirty (30) days prior written notice to the City sent by certified mail. The City shall be named as an additional insured on these policies. The Subrecipient shall furnish certificates of insurance to the City before commencement of work. Ill Ill Ill Ill Ill Ill Ill Ill Ill 4 Executed by Subrecipient this I 0 day of f' L% ,200a. SUBRECIPIENT: CITY OF CARLSBAD, a municipal corporation of tor ATTEST: North County Solutions for Change, tnc., a California nonprofit public benefit corp. LORRAINE M. WOOV City Clerk By: (Proper notarial acknowledgment of execution by Subrecipient must be attached. Chairman, president or vice+president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL, City Attorney BY: 5 CALIFORNIA ALL=PURPOSE ACKNOWLEDGMENT } ss. State of California County of SN =EGO On ~A-J so! before me, personally appeared Dale CAROLYN J. WEST Commission P 134871 0 Notary Public - California f z Sln Pi0 County Name@) 01 Signw(s) 'PQ$ersonally known to me 0 proved to me on the basis of satisfactory evidence to be the personCsj/ whose namw islare subscribed to the within instrument and acknowledged to me that M/she/tbey executed the same in kis/her/tkeir authorized capacityw and that by M/herMeh- signaturwon the instrument the person@7or the entity upon behalf of which the persow acted, executed the instrument. WITNESS mv hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons re/ying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: -L bb"4e ~~~~~T*~ !**Zhp6hlU G.T Document Date: Number of Pages: 7 Signer@) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: 0 Individual Corporate Officer - Title@): 0 Partner - 0 Limited 13 General 0 Attorney-in-Fact 0 Trustee 0 Guardian or Conservator Other: Signer Is Representing: - Q 1999 National Notary Association * 9350 De Solo Ave , PO Box 2402 * Chatsworth, CA 91313.2402 * www.nationalndaryorg Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827 .. . .i v3 &3 before me, Obi,.du L on-3G II . h/r kL/< iTLE OF OFFICER-i.e.’JANE DOE. NOTARY PUBLIC’I ‘ IDATO personally appeared ..q--&L c W&tS%-J INAMEISI OF YGNERISII @ personally known to me -OR- 0 acknowledged to me that IT E $1772048 ivIlLLEh in &&vIheir authorized c city(4esL c - Cali!crnia fj3 and that b his er/their ;c~oianty 8 signature (4 , k:Je , -\A^-<-- 24 za@J instrument the person& or the entity upon behalf of which the person(* acted, executed the instrument . *-v <.. .L s^1-pc-5-tcIE. Qe e hehhey e uted the Witness my hand and official seal. (SEALI ATTENTION NOTARY The information requested below and in the column to the right is OPTIONAL. Recording of this document is not required by law and is also optional. It could, however, prevent fraudulent attachment of this certificate to any unauthorized document. c/.l;?c5333 t- spc. L(J CAPACITY CLAIMED BY SMNERIS) OINDIVWALIS) OCORPORATE OFFICERIS) mnsa OPARlNERfSI OLlMlTED OGENERAL OATTORNEY IN FACT OTRUSTEE(S) OOUARDlANlCONSERVATOR OOMER: 810NER IS REPRESENTINO INrnw of Rrsonls) or Entkylba) RIGHT THUMBPRINT IOpthdI CAPACITY CLAIMED BV SIONERIS) OINDNIDUALIS) . OCORPORATE OFFICERfSI mwa -_ MIS CERTIFICATE TtlewTypeolDocument A Q2 /& 3 )-m ,4 cj L, -/- MUST BE AlTACHED TO THE DOCUMENT Number of Pegor ‘7 de ol Document 7/&,/8>3 ’ DESCRIBED AT RIGHT d4, .. i OLD G c Signerls) Other T~M Nemed Above d fa r( fl 2 SIONER IS REPRESENTINO (Name of Personld or Entityfier) OPARTNERIS) OLIMITED OAlTORNEY M FACT OTRUSTEEISI OGUARDIAN/CONSERVATOR OOTHER: OGENERAL WOLCOTTS FORM 03240 Rev. 3-04 Iprisa cllu 8-ZAl Au PURPOSE ACKNOWLEDGMENT WITH SIGNER CAPAClPllREPRESENTATlONrrWO FINGERPRINTS 018,4 WOLCOTTS FORMS, INC. EXHIBIT “A’ CITY OF CARLSBAD HOME INVESTMENT PARTNERSHIP PROGRAM SCOPE OF WORK Contract Term: July 1, 2003 to June 30,2004 Subrecipient Name: Address: 1820 South Escondido Blvd. Solutions Family Center Limited L.P. Escondido, CA 92025 Project Description: Development of Solutions Family Center, a regional affordable housing complex for homeless families in Vista, CA.. Project Goals & Objectives: (Please Attach Additional Sheets As Necessary.) 1. HOME funds wilt be used to fund the following activities in compliance with the project description outlined and in conformance with the Federal regulations for the HOME program: (Please specify if HOME funds wi/l be used to fund costs associated with staffing, rents, utilities, supplies, etc.) Funds will be used for development of the Solutions Family Center, a regional affordable housing complex for homeless families. 2. Project objectives to be accomplished during the contract period: (Please desch? the specific services or activities to be provided to low/moderate income Carlsbad residents with the HOME funds awarded. If applicable, please provide a target objective for the number of personshouseholds to benefit from the Subrecipient’s setvices/project.) Subrecipient will develop the Solutions Family Center to serve as a regional transitlonal housing complex for homeless families. 3. Project objectives performance measures: a. Maintain records, invoices, and relevant statistics supporting the quarterly reports. b. Provide a final performance report, including an evaluation report of the project’s success in meeting established goals, to the City of Carlsbad Housing and Redevelopment Department within 15 days of termination of the contract date. Provide notification to the City of any audits or investigations including results, findings, and/or liens. c. 6 EXHIBIT “B” CITY OF CARLSBAD HOME INVESTMENT PARTNERSHIP PROGRAM BUDGET Contract Term: July 1, 2003 to June 30,2004 Subrecipient Name: Address: 1820 South Escondido Blvd. Solutions Family Center Limited L.P Escondido, CA 92025 Project Description: Development of Solutions Family Center, a regional affordable housing complex for homeless families in Vista, CA. Project Budget: All grant funds will be used to help pay for costs refated to development of the Solutions Family Center, 7