HomeMy WebLinkAbout2003-06-24; City Council; 17210; Encina Wastewater Authority FY 2004 BudgetsCITY OF CARLSBAD -AGENDA BILL
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APPROVAL OF THE ENCINA WASTEWATER
9B# 17,210
VITG. 6/24/03 I AUTHORITY FY 2004 OPERATING AND
3EPT. PW/M&O CAPITAL PROGRAM BUDGETS
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CITY ATTY. e
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RECOMMENDED ACTION:
CITY COUNCIL OF THE CITY OF CARLSBAD: Adopt Resolution No. 2003-161 approving the Encina
Wastewater Authority FY 2004 Operating Budget; and, adopt Resolution No. 2003-162 approving the
Encina Wastewater Authority FY 2004 Capital Budget.
ITEM EXPLANATION:
At its meeting of May 16, 2003, the Joint Advisory Committee (JAC) approved recommendations for the
Encina Water Pollution Control Facility (EWPCF) Fiscal Year 2004 Operating and Capital Improvement
Program Budgets. The Encina Wastewater Authority (EWA) is now requesting the City Council’s review
and approval of these budgets.
The Operating and Capital Improvement Program Budgets consist of various facilities and programs
that are operated, maintained and administered by EWA on behalf of the member agencies. The
proposed final EWA Operating and Capital Improvement Program Budgets are summarized below.
EWA Operatinq Budget. The Encina Operating Budget for fiscal year 2004 is $8,718,747, an increase
of $73,447, or 1 %, over the projected fiscal year 2003 year budget. This budget includes funding to treat
and dispose of 13.1 billion gallons, or 36 million gallons per day, of wastewater.
Significant Operating Budget issues included the following: . Operational changes implemented at the Shadowridge Water Reclamation Facilities (SWRF) and a
related staffing reduction.
Other cost, staffing and Internal Service Fund (ISF) allocation issues resulting from the suspension
of wastewater treatment and recycled water production at the SWRF.
Increased solids loadings at the Encina Water Pollution Control Facilities (EWPCF).
Increased costs to fund EWA’s CalPERS obligations and a resulting labor contract re-opening
provision.
Consideration of allowable adjustments to EWA’s Board of Directors compensation.
. . . .
EWA Capital Improvement Budget. The overall EWA Capital Budget for fiscal year 2004 is
$1 0,991,897 an increase of $9,221,838 over the fiscal year 2003 budget.
Significant Capital Improvement Budget issues included the following: . A new appropriation of $9,814,165 to fund construction of the EWA’s Operations, Maintenance and
Administration Facility at 6200 Avenida Encinas. This amount is based on EWA’s Building Program
Needs Assessment Report received by the EWA Board of Directors in December 2002.
Page 2 of Agenda Bill No. 17 I 210
A new appropriation of $243,110 to fund FY 2004 Major Plant Rehabilitation projects.
Staff resources totaling 2.09 full-time equivalents (FTE’s) to support approximately $26.5 million in
total appropriations for on-going Capital Improvement Projects including the Building Program
($1 2.2 million); the Flow Equalization Project ($9.7 million); and, Phase V Plant Expansion planning
effort ($3.0 million).
$1 00,000 to develop the Asset Management Master Plan and fund an Application Integration Project
that will create efficiencies across EWA’s budgeting, auditing, cost allocation and billing functions
and assess emerging database integration technologies.
FISCAL IMPACT:
EWA Operating Budaet. In accordance with the current Encina Basic Agreement, the City of Carlsbad’s
share of the EWA 2004 Fiscal Year Operating Budget is $2,189,406, allocated as follows:
. Source Control - $ 133,243 . Pump Stations - $ 116,708
EWPCF - $1,939,455
EWA Capital Improvement Budget. In accordance with the current Encina Basic Agreement, the City of
Carlsbad’s share of the EWA 2004 Capital Improvement Budget is $2,727,090.
The attached resolutions approve the EWA budgets and adjust the City’s Sanitation fund budget
currently shown in the City of Carlsbad’s FY 2003-2004 Preliminary Operating budget to the amounts
presented here.
EXHIBITS:
1. Resolution No. 2003-161 approving the Encina Wastewater Authority FY 2004 Operating Budget.
2. Resolution No. 2003-162 approving the Encina Wastewater Authority FY 2004 Capital
Improvement Budget.
DEPARTMENT CONTACT: R. Greaney, (760) 438-2722, bgrea@ci.carlsbad.ca.us
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EXHIBIT /
RESOLUTION NO. 2003-161
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE 2004
FISCAL YEAR OPERATING BUDGET OF THE ENCINA
WASTEWATER AUTHORITY
WHEREAS, the City of Carlsbad is a member agency to the Encina Joint Powers
Agreement entered into on July 13, 1961 , for the acquisition, construction, ownership, operation
and maintenance of the Encina Joint Sewer System; and
WHEREAS, the Encina Agreement requires approval for the budget of the Encina
Wastewater Authority (EWA) by the Member Agencies following the recommendation of the Joint
4dvisory Committee (JAC); and
WHEREAS, the City Council of the City of Carlsbad desires to approve said budget and
orovide for the payment of its share such expenses in accordance with the allocation provided in
:he Basic Agreement; and
WHEREAS, there are projected to be sufficient funds in the Sanitation fund for the
3ayments as they become due.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
=alifornia, as follows:
1. That the above recitations are true and correct.
2. That the Fiscal Year 2004 Operating Budget of the EWA as approved by JAC on
day 16, 2003, in the amount of $8, 718,747 is hereby approved.
3. That the City of Carlsbad's share of the EWA 2004 Fiscal Year Operating Budget
n the amount of $2,189,406 is hereby approved and the Finance Director is instructed to amend
he Operating budget for the Sanitation fund for fiscal year 2003-04 accordingly.
4. That the City Manager is hereby authorized to make payment on behalf of the City
)f Carlsbad to EWA in accordance with the budget as approved by JAC pursuant to the Encina
3asic Agreement.
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5.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City of Carlsbad City
That this resolution shall be forwarded to EWA immediately upon its execution.
Council held on the 24th day of JUNE , 2003 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard
NOES: None
ATTEST
(SEAL)
Zesolution No. 2003-161, page 2 of 2
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EXHIBIT 3-
RESOLUTION NO. 2003-162
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE 2004
FISCAL YEAR CAPITAL IMPROVEMENT PROGRAM
BUDGET OF THE ENCINA WASTEWATER AUTHORITY
WHEREAS, the City of Carlsbad is a member agency to the Encina Joint Powers
Sgreement entered into on July 13, 1961, for the acquisition, construction, ownership, operation
and maintenance of the Encina Joint Sewer System; and
WHEREAS, the Encina Agreement requires approval for the budget of the Encina
Nastewater Authority (EWA) by the Member Agencies following the recommendation of the Joint
4dvisory Committee (JAC); and
WHEREAS, the City Council of the City of Carlsbad desires to approve said budget and
irovide for the payment of its share such expenses in accordance with the allocation provided in
he Basic Agreement; and
WHEREAS, there are projected to be sufficient funds in the Sanitation capital fund to fully
und the City’s contribution.
NOW, THEREFOREl BE IT RESOLVED by the City Council of the City of Carlsbad,
2alifornial as follows:
1.
2.
That the above recitations are true and correct.
That the Fiscal Year 2004 Capital Improvement Program Budget of the EWA as
ipproved by JAC on May 16, 2003, in the amount of $10,991,897 is hereby approved:
3. That the City of Carlsbad’s share of the EWA 2004 Fiscal Year Capital Program
3udget in the amount of $2,727,090 is hereby approved.
4. That the City Manager is hereby authorized to make payment on behalf of the City
If Carlsbad to EWA in accordance with the budget as approved by JAC pursuant to the Encina
Sasic Agreement.
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5.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City of Carlsbad City
That this resolution shall be forwarded to EWA immediately upon its execution.
Council held on the 24th day of JUNE , 2003 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard
NOES: None
ATTEST
LORRAINE M. &OD, city c16
(SEAL)
Resolution No. 2003-162, page 2 of 2