HomeMy WebLinkAbout2003-06-24; City Council; 17218; Amendment to CDBG Suprecipient AgreementCITY OF CARLSBAD - AGENDA BILL
AB# 17,218
MTG. 6/24/03
TITLE:
AMENDMENT TO COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT
DEPT. H/RED I
RECOMMENDED ACTION:
-
CITY ATTY. @
CITY MGR. a
Adopt Resolution No. 2003-169 authorizing the City Manager to execute an amendment to the
Community Development Block Grant (CDBG) Subrecipient Agreement between the City and the
Carlsbad Boys and Girls Club to allow for a change in the use of funds.
ITEM EXPLANATION:
On September 9, 2002, the City Council approved a Subrecipient Agreement with the Boys and Girls Club
to use 2002-2003 CDBG funds for facility improvements. Funds were to be used to replace some worn
carpet areas with tile, paint interior walls, and install heating equipment for the pool area. Funds are no
longer needed to replace the worn carpet as the tile work was donated by a construction company. Boys
and Girls Club staff have painted the walls without CDBG funding assistance.
The Boys and Girls Club is requesting that they be allowed to use the grant funds to replace termite-
damaged wood and refinish the basketball court floor since the funds are no longer needed for carpet
replacement and painting. Replacing the damaged wood and refinishing the floor are currently considered
more important for the club than installation of the heating equipment in the pool area. Staff recommends
that the proposed change in use of the funds be allowed since the work will still meet the subrecipient
agreement’s intent that the funds be used to improve the Boys and Girls Club facility.
FISCAL IMPACT:
The change in use will not have an impact on the General Fund as CDBG funds will be used for the
proposed facility improvements.
EXHIBITS:
1. Resolution No. 2003-169 authorizing the City Manager to execute an amendment to the
Subrecipient Agreement between the City and the Boys and Girls Club for use of Community
Development Block Grant funds.
2. Amendment to Subrecipient Agreement with Boys and Girls Club.
DEPARTMENT CONTACT:
Frank Boensch, (760) 434-281 8, fboen Bci.carlsbad.ca.us
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CITY COUNCIL RESOLUTION NO. 2003-169
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
GRANT SUBRECIPIENT AGREEMENT WITH THE CARLSBAD BOYS AND
GIRLS CLUB.
AMENDMENT TO THE 2002-2003 COMMUNITY DEVELOPMENT BLOCK
WHEREAS, on September 9, 2002, the City Council of the City of Carlsbad, California
approved a 2002-2003 Community Development Block Grant Subrecipient Agreement between the City
and the Carlsbad Boys and Girls Club to provide twelve thousand five hundred dollars for facility
improvements; and
WHEREAS, the Scope of Work for the Subrecipient Agreement listed three specific
improvements to be completed with the funds, and
WHEREAS, the Boys and Girls Club now has other improvements which they would like to pay
for with the funds; and
WHEREAS, the City Council agrees that it is in the public’s best interest to allow the Boys and
Girls Club to use the funds for other work not included in the Subrecipient Agreement’s original Scope of
Work, and
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. That the above recitations are true and correct.
2. That the City Council hereby authorizes the City Manager to execute an amendment to the
2002-2003 Community Development Block Grant Subrecipient Agreement with the Carlsbad
Boys and Girls Club to allow funds be used for tasks set forth in the Subrecipient’s revised
Scope of Work.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad,
California, on the 24th day of JUNE , 2003, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard
NOES: None
ABSENT: Council Member Finnila
ABSTAIN: None
ATTEST:
1
AMENDMENT NO. 1 TO AMEND 2002-2003 COMMUNUITY DEVELOPMENT BLOCK
GRANT SUBRECIPIENT AGREEMENT WITH CARLSBAD BOYS AND GIRLS CLUB FOR
FACl LlTY I M PROVE M E NTS
This Amendment No. 1 is ,entered into and effective as of the day of
“Agr$emeht”) by and between the City of Carlsbad, a municipal corporation, (“City”), and The
Carlsbad Boys and Girls Club, (“Subrecipient”) (collectively, the “Parties”) for funding to provide
facility improvements.
41 , 200;3, amending the agreement dated September 9, 2002 (the ZQ, ,I
RECITAL?$
A. The Parties desire to alter the Agreement’s scope of work to allow the
Subrecipient to use 2002-2003 Community Development Block Grant funds to replace termite-
damaged wood and refinish the gymnasium floor; and
B. The Carlsbad City Council has authorized the City Manager to execute an
amendment to the Agreement to allow for funds to be used to replace termite-damaged wood
and refinish the gymnasium floor.
C. The Parties have negotiated and agreed to a supplemental scope of work, which is
attached to and incorporated in by this reference as Exhibit “A”, Scope of Work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Subrecipient agree as follows:
1.
time, will remain in full force and effect.
2. All requisite insurance policies to be maintained by the Subrecipient pursuant to
the Agreement, as may have been amended from time to time, will include coverage for
this Amendment.
Ill
All other provisions of the Agreement, as may have been amended from time to
1
City Attorney Approved Version #05.22.01
3. The individuals executing this Amendment and the instruments referenced in it
on behalf of Subrecipient each represent and warrant that they have the legal power,
right and actual authority to bind Subrecipient to the terms and conditions of this
Amendment.
SUBRECIPIENT
A (prini name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
ATTEST:
City Clerk
If required by City, proper notarial acknowledgment of execution by Subrecipient must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
ROl))rAtB\R. BALL, City Attorn%
City Attorney Approved Version #05.22.01
2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
I
known to me
roved to me on the basis of satisfactory
to be the person(s) whose name(s) islare
mmission f1248154 subscribed to the within instrument and
acknowledged to me that hekhelthey executed
the ' same in hislherltheir authorized
capacity(ies), and that by hislherltheir
signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s)
acted, executed the instrument.
WITNESS my hand and official seal.
Place Notary Seal Above
U-&5-- u Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
CapacityQes) Claimed by Signer
Signer's Name:
0 Individual n Corporate Officer - Title(s):
0 Partner - 0 Limited 0 General
0 Attorney in Fact
0 Trustee
0 Guardian or Conservator
U Other:
Signer Is Representing: I
0 1999 Nalional Notary Association * 9350 De Solo Aw.. P.0. Box 2402 * Chalswwlh. CA 91313.2402 * w.nah-alnolafyog Prod. No. 5907 Reorder Call Toll-Free 1-800-876-6827
EXHIBT “A”
CITY OF CARLSBAD
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SCOPE OF WORK
Contract Term: July 1, 2002 to April 1, 2004
Subrecipient Name:
Address:
Project Description:
BOYS AND GIRLS CLUB OF CARLSBAD
31 15 Roosevelt Street, Carlsbad CA 92008
Improvements to facility serving young people from lower income Carlsbad
households.
Project Goals & Objectives: (Please Attach Additional Sheets As Necessary.)
1.
2.
CDBG funds will be used to fund the following activities in compliance with the project description
outlined and in conformance with the Federal regulations for the CDBG program: (Please specify if
CDBGfunds will be used to fund costs associated with stafing, rents, utilities, supplies, etc.)
CDBG funds will be used to assist in the rehabilitation of the facility including heating for the pool
area, replacement of termite-damaged wood, and refinishing of gymnasium floor.
Project objectives to be accomplished during the contract period: (Please describe the spec@ services or
activities to be provided to low/moderate income Carlsbad residents with the CDBGfunds awarded. If applicable, please
provide a target objective for the number of personshouseholds to benefit from the Subrecipient’s serviceslproject.)
Improvements to the building will help provide a more inviting environment for hosting programs that
serve young people for lower income households in Carlsbad.
3. Project objectives performance measures:
a. Provide quarterly performance reports to the City of Carlsbad, Housing and Redevelopment
Department on the CDBG Quarterly Performance Report form as provided.
b. Maintain records, invoices, and relevant statistics supporting the quarterly reports.
c. Provide a final performance report, including an evaluation report of the program’s success in
meeting established goals, to the City of Carlsbad Housing and Redevelopment Department
within 15 days of termination of the contract date on the CDBG Annual Performance Report
form as provided.
d. Provide notification to the City of any audits or investigations including results, findings, andor
liens.
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