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HomeMy WebLinkAbout2003-06-24; City Council; 17218; Amendment to CDBG Suprecipient AgreementCITY OF CARLSBAD - AGENDA BILL AB# 17,218 MTG. 6/24/03 TITLE: AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT DEPT. H/RED I RECOMMENDED ACTION: - CITY ATTY. @ CITY MGR. a Adopt Resolution No. 2003-169 authorizing the City Manager to execute an amendment to the Community Development Block Grant (CDBG) Subrecipient Agreement between the City and the Carlsbad Boys and Girls Club to allow for a change in the use of funds. ITEM EXPLANATION: On September 9, 2002, the City Council approved a Subrecipient Agreement with the Boys and Girls Club to use 2002-2003 CDBG funds for facility improvements. Funds were to be used to replace some worn carpet areas with tile, paint interior walls, and install heating equipment for the pool area. Funds are no longer needed to replace the worn carpet as the tile work was donated by a construction company. Boys and Girls Club staff have painted the walls without CDBG funding assistance. The Boys and Girls Club is requesting that they be allowed to use the grant funds to replace termite- damaged wood and refinish the basketball court floor since the funds are no longer needed for carpet replacement and painting. Replacing the damaged wood and refinishing the floor are currently considered more important for the club than installation of the heating equipment in the pool area. Staff recommends that the proposed change in use of the funds be allowed since the work will still meet the subrecipient agreement’s intent that the funds be used to improve the Boys and Girls Club facility. FISCAL IMPACT: The change in use will not have an impact on the General Fund as CDBG funds will be used for the proposed facility improvements. EXHIBITS: 1. Resolution No. 2003-169 authorizing the City Manager to execute an amendment to the Subrecipient Agreement between the City and the Boys and Girls Club for use of Community Development Block Grant funds. 2. Amendment to Subrecipient Agreement with Boys and Girls Club. DEPARTMENT CONTACT: Frank Boensch, (760) 434-281 8, fboen Bci.carlsbad.ca.us 1 *2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CITY COUNCIL RESOLUTION NO. 2003-169 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN GRANT SUBRECIPIENT AGREEMENT WITH THE CARLSBAD BOYS AND GIRLS CLUB. AMENDMENT TO THE 2002-2003 COMMUNITY DEVELOPMENT BLOCK WHEREAS, on September 9, 2002, the City Council of the City of Carlsbad, California approved a 2002-2003 Community Development Block Grant Subrecipient Agreement between the City and the Carlsbad Boys and Girls Club to provide twelve thousand five hundred dollars for facility improvements; and WHEREAS, the Scope of Work for the Subrecipient Agreement listed three specific improvements to be completed with the funds, and WHEREAS, the Boys and Girls Club now has other improvements which they would like to pay for with the funds; and WHEREAS, the City Council agrees that it is in the public’s best interest to allow the Boys and Girls Club to use the funds for other work not included in the Subrecipient Agreement’s original Scope of Work, and WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitations are true and correct. 2. That the City Council hereby authorizes the City Manager to execute an amendment to the 2002-2003 Community Development Block Grant Subrecipient Agreement with the Carlsbad Boys and Girls Club to allow funds be used for tasks set forth in the Subrecipient’s revised Scope of Work. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad, California, on the 24th day of JUNE , 2003, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard NOES: None ABSENT: Council Member Finnila ABSTAIN: None ATTEST: 1 AMENDMENT NO. 1 TO AMEND 2002-2003 COMMUNUITY DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT WITH CARLSBAD BOYS AND GIRLS CLUB FOR FACl LlTY I M PROVE M E NTS This Amendment No. 1 is ,entered into and effective as of the day of “Agr$emeht”) by and between the City of Carlsbad, a municipal corporation, (“City”), and The Carlsbad Boys and Girls Club, (“Subrecipient”) (collectively, the “Parties”) for funding to provide facility improvements. 41 , 200;3, amending the agreement dated September 9, 2002 (the ZQ, ,I RECITAL?$ A. The Parties desire to alter the Agreement’s scope of work to allow the Subrecipient to use 2002-2003 Community Development Block Grant funds to replace termite- damaged wood and refinish the gymnasium floor; and B. The Carlsbad City Council has authorized the City Manager to execute an amendment to the Agreement to allow for funds to be used to replace termite-damaged wood and refinish the gymnasium floor. C. The Parties have negotiated and agreed to a supplemental scope of work, which is attached to and incorporated in by this reference as Exhibit “A”, Scope of Work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Subrecipient agree as follows: 1. time, will remain in full force and effect. 2. All requisite insurance policies to be maintained by the Subrecipient pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. Ill All other provisions of the Agreement, as may have been amended from time to 1 City Attorney Approved Version #05.22.01 3. The individuals executing this Amendment and the instruments referenced in it on behalf of Subrecipient each represent and warrant that they have the legal power, right and actual authority to bind Subrecipient to the terms and conditions of this Amendment. SUBRECIPIENT A (prini name/title) CITY OF CARLSBAD, a municipal corporation of the State of California ATTEST: City Clerk If required by City, proper notarial acknowledgment of execution by Subrecipient must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-president **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: ROl))rAtB\R. BALL, City Attorn% City Attorney Approved Version #05.22.01 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California I known to me roved to me on the basis of satisfactory to be the person(s) whose name(s) islare mmission f1248154 subscribed to the within instrument and acknowledged to me that hekhelthey executed the ' same in hislherltheir authorized capacity(ies), and that by hislherltheir signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Place Notary Seal Above U-&5-- u Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: CapacityQes) Claimed by Signer Signer's Name: 0 Individual n Corporate Officer - Title(s): 0 Partner - 0 Limited 0 General 0 Attorney in Fact 0 Trustee 0 Guardian or Conservator U Other: Signer Is Representing: I 0 1999 Nalional Notary Association * 9350 De Solo Aw.. P.0. Box 2402 * Chalswwlh. CA 91313.2402 * w.nah-alnolafyog Prod. No. 5907 Reorder Call Toll-Free 1-800-876-6827 EXHIBT “A” CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SCOPE OF WORK Contract Term: July 1, 2002 to April 1, 2004 Subrecipient Name: Address: Project Description: BOYS AND GIRLS CLUB OF CARLSBAD 31 15 Roosevelt Street, Carlsbad CA 92008 Improvements to facility serving young people from lower income Carlsbad households. Project Goals & Objectives: (Please Attach Additional Sheets As Necessary.) 1. 2. CDBG funds will be used to fund the following activities in compliance with the project description outlined and in conformance with the Federal regulations for the CDBG program: (Please specify if CDBGfunds will be used to fund costs associated with stafing, rents, utilities, supplies, etc.) CDBG funds will be used to assist in the rehabilitation of the facility including heating for the pool area, replacement of termite-damaged wood, and refinishing of gymnasium floor. Project objectives to be accomplished during the contract period: (Please describe the spec@ services or activities to be provided to low/moderate income Carlsbad residents with the CDBGfunds awarded. If applicable, please provide a target objective for the number of personshouseholds to benefit from the Subrecipient’s serviceslproject.) Improvements to the building will help provide a more inviting environment for hosting programs that serve young people for lower income households in Carlsbad. 3. Project objectives performance measures: a. Provide quarterly performance reports to the City of Carlsbad, Housing and Redevelopment Department on the CDBG Quarterly Performance Report form as provided. b. Maintain records, invoices, and relevant statistics supporting the quarterly reports. c. Provide a final performance report, including an evaluation report of the program’s success in meeting established goals, to the City of Carlsbad Housing and Redevelopment Department within 15 days of termination of the contract date on the CDBG Annual Performance Report form as provided. d. Provide notification to the City of any audits or investigations including results, findings, andor liens. 9