HomeMy WebLinkAbout2003-08-12; City Council; 17273; Award of Contract: Traffic Signal Calle Barcelona4B# 17,273
MTG. 8/12/03
3EPT. ENG
CITY ATTY.
TITLE: ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE
CONSTRUCTION OF THE TRAFFIC SIGNAL AT CALLE BARCELONA AND
PASEO ALISO, PROJECT NO. 3894-1, APPROPRIATING ADDITIONAL
FUNDS FOR PROJECT NO. 3894-1, AND APPROPRIATING FUNDS FOR EIGHT ADDITIONAL TRAFFIC SIGNALS CITY MGR. %
1. T&M Electric
2. Select Electric
3. Moore Electrical Contracting
4. Lekos Electric
5. DBX Inc.
Adopt Resolution No. 2003-213 accepting bids and awarding a contract for the
construction of the traffic signal at Calle Barcelona and Paseo Aliso, Project No. 3894-1,
and appropriating funds.
$1 41,980
$1 54,583
$1 55,000
$1 60,000 $1 66.798
ITEM EXPLANATION:
The Engineer’s Estimate for construction of the traffic signal was $1 30,000. The lowest responsible
bidder is T&M Electric, Inc., at $141,980. The documents submitted by T&M Electric, Inc., for the
project have been reviewed and analyzed by staff and found to be in order. Staff, therefore,
recommends the award of the traffic signal construction contract to T&M Electric, Inc.
ENVIRONMENTAL REVIEW:
This project is a Class 1 Categorical Exemption and is therefore exempt from the environmental review process under provisions of the California Environmental Quality Act (CEQA), Section 15301
(f). A Notice of Exemption will be issued by the Planning Director.
FISCAL IMPACT:
The project cost breakdown is as follows:
Funds from the General Capital Construction Fund in the amount of $150,000 have been previously
appropriated. Due to current economic conditions, construction costs for traffic signal installation have increased significantly since funds were originally budgeted for this project. Sufficient funds are
not currently available in the project account for construction of these improvements; therefore, staff
recommends the appropriation of additional funds from the General Capital Construction Fund in the
amount of $38,074 in order to complete Project No. 3894-1.
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Page 2 of Agenda Bill No. l7 273
Location CIP Project
Year No.
02/03
02/03 3893 (2)
Cannon Rd./Car
Alga Rd./Xana Way
3906 Country Dr. (’)
Because of the increase in traffic signal construction costs, staff recommends the appropriation of additional funds for each traffic signal project approved in the 2002/03 and 2003/04 Capital
Improvement Programs. The list of eight future traffic signal locations and the additional
appropriations required are shown on the following table.
Estimated Amount
cost Requested Fund Appropriation
GCC $125,000 $1 76,400 $51,400
GCC $1 50,000 $21 0,000 $60,000
Source
02/03
02/03
03/04
College
Av.(North) Poinsettia
Camino de 10s
3862 BI./Tamarack GCC $150,000 $210,000 $60,000
Gas Tax $125,000 $1 90,000 $65,000 3882 Ln./Snapdragon Dr.
N/A (3) Coches/Calle GCC $125.000 $1 90.000 $65.000
N/A (3)
uas lax I Escuela JU4Y
N/A (3)
31 3u,uuu
GCC
GCC
--,- I $1 50,000
$1 50,000 $21 0,000 $60,000
The total amount requested from the General Capital Construction Fund is $356,400. The total amount requested from the Gas Tax Fund is $125,000.
EXHIBITS:
1. Location Map.
2. Resolution No. accepting bids and awarding a contract for the construction of the traffic signal at Calle Barcelona and Paseo Aliso, Project No. 3894-1,
and appropriating funds.
2 00 3- 2 13
DEPARTMENT CONTACT: John Kim, (760) 602-2757, jkim @ci.carlsbad.ca.us
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LOCATION MAP
LOCATION MAP:
TRAFFIC SIGNAL AT CALLE BARCELONA AND PASEO ALISO PROJECT NO. 3894-1
NOT TO SCALE
EXHIBIT
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2003-213 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
A CONTRACT FOR THE CONSTRUCTION OF THE TRAFFIC
SIGNAL AT CALLE BARCELONA AND PASEO ALISO,
PROJECT NO. 3894-1 AND APPROPRIATING FUNDS.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable and in the public interest to construct the traffic signal at Calle Barcelona
and Paseo Aliso; and
WHEREAS, five (5) sealed bids were received on June 5, 2003 for the project; and
WHEREAS, the lowest responsive, responsible bid for the project was submitted by T&M
Electric, Inc., in the amount of $141,980; and
WHEREAS, additional funds in the amount of $38,074 need to be appropriated in order to
construct the traffic signal at Calle Barcelona and Paseo Aliso, Project No. 3894-1 ; and
WHEREAS, additional funds in the amount of $481,400 need to be appropriated to
complete the traffic signal projects in the 2002103 and 2003104 Capital Improvement Programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1.
2.
That the above recitations are true and correct.
That the low bid submitted by T&M Electric, Inc., in the amount of $141,980, is
hereby accepted and the Mayor is hereby authorized to execute a contract on behalf of the City
for the construction of the traffic signal at Calle Barcelona and Paseo Aliso.
3. That the Finance Director is hereby authorized to appropriate $38,074 from the
General Capital Construction Fund for completion of this project.
4. That the City Manager is hereby authorized to approve construction change orders
up to $42,594 for Project No. 3894-1.
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5. That the award of this contract is contingent upon the bidder submitting the lowest
responsive bid executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within twenty (20) days of adoption of this resolution.
The City Manager may grant reasonable extensions of time.
6. That the Finance Director is hereby authorized to appropriate $356,400 from the
General Capital Construction Fund for the design and construction of the traffic signal projects
approved in the 2002/03 and 2003/04 Capital Improvement Programs.
7. That the Finance Director is hereby authorized to appropriate $125,000 from the
Gas Tax Fund for the design and construction of the traffic signal projects approved in the
2002/03 and 2003/04 Capital Improvement Programs.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
7eld on the 12th day of August , 2003 by the following vote, to wit:
Council Members Lewis, Kulchin, Hall and Packard AYES:
NOES: None
1 Member Finnil
ITTES~
dpLLUAu
.0F?RAINE M. ,hVOOD, City Clerk
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age 2 of 2 of Resolution No. 2003-213
(SEAL)