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HomeMy WebLinkAbout2003-08-19; City Council; 17285; NOC for Chestnut Avenue Parkway Improvements\B# 17,285 TITLE: NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE CHESTNUT AVENUE PARKWAY IMPROVEMENTS, ATG. Autaust 19,2003 IEPT. ENG PROJECT NO. 3851 RECOMMENDED ACTION: DEPT- HD.y 2P- CITY ATTY. CITY MGR. ?a Adopt Resolution No. 2003-220 accepting the construction of the Chestnut Avenue Parkway Improvements, Project No. 3851, as complete, and authorizing the City Manager to approve additional change orders, and directing the City Clerk to record a Notice of Completion and release bonds in accordance with State Law and City Ordinances and authorizing additional contingency. ITEM EXPLANATION: In 1999, a new sidewalk was constructed along the southerly side of Chestnut Avenue from El Camino Real to 300' west of Donna Drive. The sidewalk project resulted in the roadway being widened on the south side between El Camino Real and Cameo Road. In widening the roadway, the ground elevation adjacent to the first three residential properties east of El Camino Real was raised resulting in a loss of privacy in their backyards. To restore their privacy, the subject project included installation of a low retaining wall, a seven-foot privacy fence, and landscaping along the southerly parkway of Chestnut Avenue. On April 9, 2002, Sean Malek Engineering and Construction, Inc. was awarded a contract in the amount of $71,100 for the construction of the Chestnut Avenue Parkway Improvements, Project No. 3851. Sean Malek Engineering and Construction, Inc. completed the street improvement work on November 1, 2002, and the landscape maintenance period was completed on January 29, 2003. City staff has inspected the work and found it to be satisfactory. Staff recommends formal acceptance of the improvements by the City Council. At the completion of the construction the contractor submitted a request for reimbursement for water capacity fees charges that were not included in the contract bid documents. Staff has reviewed and supports this request. Currently there are not sufficient funds in the construction and contingency funds to pay this request. Staff is requesting that the remaining project funds of $4,957 be allocated to the contingency fund to allow staff to pay this and other minor projects to close out the project. FISCAL IMPACT: There are sufficient project funds available to allocate an additional $4,957 to the construction contingency fund. A summary of the final project cost is as follows: /I CHESTNUT AVENUE PARKWAY IMPROVEMENTS II =I ""OJECT NO. 3851 I Tntal: I $103.875 I EXHIBITS: 1. Location map. 2. Resolution No. 3. Notice of Completion. 2003-220 DEPARTMENT CONTACT: SKIP HAMMANN, (760)602-2780 X7321, shammQci.carlsbad.ca.us I LOCATION MAP NOT TO SCALE SI "i--q_/ \ CiTY & ENCINITCJ PROJECT EXHIBIT NUMBER 7 CHESTNUT AVENUE PROJECT NAME PARKWAY IMPROVEMENTS 385 1 dwI RV. Wfll7 FVANC PARlCRAn FlmNFFRlNl: nFPr O/f7/nl P\PAPITAl \DJANV\ 7RS1 nY1? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-220 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE CONSTRUCTION OF THE CHESTNUT AVENUE PARKWAY IMPROVEMENTS PROJECT NO. 3851, AND AUTHORIZING THE APPROVAL OF ADDITIONAL CHANGE ORDER FUNDS. WHEREAS, the construction of the Chestnut Avenue Parkway Improvements has been completed to the City’s satisfaction by Sean Malek Engineering and Construction, Inc. on January 29,2002; and WHEREAS, the formal project Notice of Completion has been prepared; and WHEREAS, the contractor has submitted a request for reimbursement for project related costs in excess of the approved project contingency amount; and WHEREAS, staff has reviewed and supports this request; and WHEREAS, sufficient funds are available in the original project budget to cover the added change order expenses. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. That the Chestnut Avenue Parkway Improvements, specifically identified as Project No. 3851, is deemed complete and is hereby accepted by the City Council of the City of Carlsbad. That the above recitations are true and correct. 3. That the City Manager is hereby authorized to approve additional change orders on the project up to $4,957. 4. That sufficient funds are available in the original project budget to cover the added change order expenses. 5. The City Clerk of the City of Carlsbad is hereby authorized and directed to execute and record the Notice of Completion for the Chestnut Avenue Parkway Improvements, Project No. 3851. I1 I1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6. That the City Clerk is directed to release all bonds on Project No. 3851 in accordance with State Law and City Ordinances. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 19thday of AUGUST ,2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Packard ATTEST: @-,- LORRAINE M. WmD, City Clerk' (SEAL) Page 2 of 2 of Resolution No. 2003-220 DOC # 2003-1020980 Recording requested by: CITY OF CARLSBAD 6* When recorded mail to: *.." "i Out3 211 2003 1~39 PM OFFICIAL Rm#D5 SAN DIEGO COUHTY REMRDER'S OFFICE GREWRY J. SHIM, REMRDER FEES: 0.00 - City of Carlsbad 1 1200 Carlsbad Village Dr. 1 Carlsbad, CA 92008 Space above this line for Recorder's Use NOTICE OF COMPLETION Notice is herebv given that: 1. 2. 3. 4. 5. 6. 7. The undersigned is owner of the interest or estate stated below in the property hereinafter described. The full name of the undersigned is City of Carlsbad, a municipal corporation. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008. The nature of the title of the undersigned is: In fee. A work of improvement on the property hereinafter described was completed on November 1,2002. The name of the contractor for such work of improvement is Sean Malek Engineering and Construction, Inc. The property on which the work of improvement was completed is in the City of Carlsbad, County of San Diego, State of California, and is described as the Chestnut Avenue Parkway Improvements, Project No. 3851. CITY OF CARLSBPD VERIFICATION OF CITY CLERK I, the undersigned, say: I am the City Clerk of the City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad, California, 92008. The City Council of said City on August 19 , 2003, accepted the above described work as completed and ordered that a Notice of Completion be filed. I declare under penalty of perjury that the foregoing is true and correct. Executed on August 20 , 2003, at Carlsbad, California. CITY OF CARLSBAD LORRAINE M. MOD AB 17,285 Reso 2003-220 8-19-03 City Clerk CITY OF CARLSBAD ACCEPTANCE OF PUBLIC IMPROVEMENTS COMPLETION OF PUBLIC IMPROVEMENTS The developer has constructed the improvements required for Project No. CT 99-02 Poinsettia Properties PA7, Agreement Number SECA9934, Drawing Number 382-5 and has requested that the City of Carlsbad accept the public improvements. City forces have inspected the public improvements and found them to be satisfactory. The public improvements consist of: IMPROVEMENTS VALUE Streets $767.553 Street Lights $31,500 Storm Drains $397,832 Sewer $429,359 Water $359,884 PUBLIC WORKS DIRECTOR CERTIFICATION OF COMPLETION OF IMPROVEMENTS 9- /B- zl, 3 Date CITY MANAGER’S ACCEPTANCE OF PUBLIC IMPROVEMENTS The construction of the above described public improvements is deemed complete and hereby accepted. The City Clerk is hereby authorized to record the Notice of Completion and release the bonds in accordance with State Law and City Ordinances. The City of Carlsbad is hereby directed to commence maintaining the above described imp rovemen ts. RAYMOND R. PATCHETT, City Manager APPROVED AS TO FORM: +&&22& Ball, City Attorney Word\Masters\Fo~\ceptance d Public Improvements (City) 3/9/98