HomeMy WebLinkAbout2003-10-07; City Council; 17331; Grant from California Library Literacy ServiceATION FOR A GRANT FROM THE CALIFORNIA
DEPT. LIB I I CITYMGR ‘.33yc,
RECOMMENDED ACTION:
Adopt Resolution No. 2003-257
a grant from the California Library Literacy Service.
authorizing the Carlsbad City Library to apply for
ITEM EXPLANATION:
From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with
grant money from the State.
0 In 1989, when those funds were no longer available, the City’s General Fund picked up
the support of the program.
0 In 1990, when the California Library Literacy Service was created, the library became
eligible for additional matching grant funds.
0 We have applied for and received the matching grant funds each year for the past ten
years .
0 For fiscal year 2003-04, the State Library has made changes in how this matching grant
program will be funded. Those changes are described on pages 4 and 5 of a
Memorandum from the State Library Literacy Team, dated August 4, 2003 (Exhibit 2).
The new funding formula was described and presented in a webcast on August 20,
2003. The new funding formula, as described in the webcast, will provide a basic grant
of $1 5,000 to each eligible literacy program. Subsequently, if additional funds remain, a
second grant amount will be distributed to each eligible literacy program.
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State matching
funds. These matching funds are awarded by the State to extend or enhance existing
literacy services. Grant funds will be used to purchase instructional resources, books,
outreach materials, and supplies to support the annual tutodlearner recognition event.
The State grant amount for 2002-2003 was $26,737. The new funding formula will provide a
basic grant of $15,000, and if there are any remaining funds, an additional grant amount will
be awarded. The amount of the second grant is unknown.
EXHIBITS:
I. Resolution No. 2003-257 approving the application for a grant from
the California Library Literacy Service.
2. State Library grant application Memorandum dated August 4, 2003.and attachments.
3. Carlsbad City Library Application for Continuing Programs grant.
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EXHIBIT 1
RESOLUTION NO. 2003-257
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION
FOR A GRANT FROM CALIFORNIA LIBRARY LITERACY
SERVICES ACT FUNDS.
WHEREAS, the Carlsbad City Library Adult Learning Program provides training to
meet the literacy needs of adults; and
WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals
of the City Council and the objectives of the Library; and
WHEREAS, the California State Library will provide additional support for the Adult
Learning Program with grant funds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California as follows:
1.
2.
That the above recitations are true and correct.
That the Library Director is authorized to apply to the California State Library
for the California Library Literacy Service Act funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of
the City of Carlsbad held the 7th day of October , 2003, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Hall, and Packazd
NOES: None
ABSENT: Council Member Kulchin
ATTEST:
1 :SEAL)
EXHIBIT #2
CALIFORNIA STATE LIBRARY
FOUNDED 1850
MEMORANDUM
TO: Library Directors and Literacy Coordinators
FROM: State Library Literacy Team
AB #17,331
Resolution No.
2003-257
DATE: August 4,2003
RE: 2003/04 California Library Literacy Services Application
Changes in the works. . .
Most of you know that the Governor's proposed budget for 2003-04 provided an opening
for review of how library literacy services are funded in California. The proposal moved
local assistance funds for literacy out of CLSA and into its own line item titled:
California Library Literacy and English Acquisition Services Program -- and listed not
only the currently funded Adult Literacy and Family Literacy services, but ELLI services
as well, seemingly to provide the State Library with funding authority for ELLI, rather
than allowing the program to "sunset" on June 30,2003 as it would have otherwise.
Your State Library Literacy Team chose to view this as a "window of opportunity" that
may allow us to make some very positive changes in the way library literacy services are
funded!
First, A Little History . . .
The Beginninn: Intent of the Law
The California Library Literacy Service was established in 1984 (California Education
Code Section 18733) as "a public library services program designed to reduce adult
illiteracy by providing English language literacy instruction and related services to adults
and youth who are not enrolled in school."
The funding strategy that eventually evolved was designed to assist the public library to
develop a strong program in the first 3 years of full funding, and then, to reduce reliance
on state finding while increasing local government and private support to ensure
continuation. The additional goal of "weaning" libraries away from total dependence on
state funding was to free up dollars to allow for expanding the number of participating
libraries, and thus the number of Californians being served.
Library Development Services Bureau 900 N Street, Suite 500
PO. Box 912837
Sacramento. CA 94237-0001
(916) 653-5217 phone
(916) 653-8443 fax
www.library.ca.gov
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The strategy worked. From 27 funded in the first year, the program has grown to over
100 library jurisdictions providing library literacy services in 2003, serving over 20,000
adults with the help of over 10,000 volunteers annually. Last year local funds generated
to support library literacy services topped $15 million -- 3 times as much as the state
funding allocated. A true state-local partnership has been achieved, which leverages an
extraordinary amount of local public and private funding for literacy with a relatively
small state investment.
How it's Playing Out Almost 20 Years Later
Some problems have, however, emerged with the original funding strategy over time.
State Library Staff began to identi@ issues in recent years, and more concern was raised
through an independent research project, which included interviews and focus groups
with the field in 2001. Excerpts fkom the outside contractor's report highlight the
problem: [The California Library Literacy Service] "is the victim of its own success. It
has grown from the original 27 programs, to more than 100. This has significantly
increased the number of programs competing for a fixed pool of funds . . , The formula
includes no "leveling" provision to adjust for the fact that some communities are far
wealthier than others. Programs in wealthy areas that raise huge sums receive significant
matching dollars (some near $100,000). Yet, small programs in poorer areas of the state
may . . . receive a match of less than $2,000. The result has been that several programs in
small or less affluent communities have closed."
Further investigation and data collection by state staff for our strategic planning process
has confirmed that:
While the intent of the legislature was to provide a dollar-for-dollar match for each
local dollar raised by a program in its 6th and subsequent years of operation (after the
5th year "base operating budget" allocation strategy ended), the state hds allocated
have never allowed the match to be greater than 30 cents per local dollar raised, and
in recent years, the match has hovered around 15 cents on the dollar.
125 programs have been started over the 20 year history of the California Library
Literacy Service, but 17, or more than 13% have not survived. Most of the programs
that have been lost are in areas of high need but low economic capacity -- often rural
county library programs where the cash-strapped county was simply unable to
provide the local support necessary to continue a viable program after the 5 years of
state fbnding ended, and all that was left was the state "match." In 2002-2003,24 of
the 100 programs were receiving less than $10,000 (some as little as $2,000) fkom the
State Library for their literacy program -- not even enough to ensure a part-time staff
presence to assure continuity of the program.
Three times in the 20 year history of CLLS, the Board decided not to allow new
programs to come in because it would have reduced the matching formula to such a
small amount per local dollar raised, that it would jeopardize continuation of some of
the smaller programs. While additional technical assistance and support has
sometimes been provided to several of those "teetering" on the brink of closing their
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literacy services, in the current economic reality, additional programs have been
added to the "teetering" list.
0 While adding additional programs -- FFL, ELL1 and LLABS -- to the library literacy
service mix has increased valuable services in many California communities, on-
going funding and reporting issues have been created -- multiple application
processes, reporting formats and deadlines add to the workload of local library
literacy staff, consuming valuable hours that could be spent on program development
and direct service.
Statewide Values for California Library Literacy Services
In the almost 20 years since the start of the California Library Literacy Campaign, certain
values have been developed and maintained among participating library service providers
and state literacy staff. These values (attached) were written during the state staffs
strategic planning process, and refined with the comments of local library literacy staff
and the California Library Services Board over the last two years.
In reviewing our current situation and the opportunities presented to us to analyze the
hding mechanism, we have endeavored to be guided by these values, and propose that
in order to maintain the integrity of our services, that they continue to guide, the
development of any changes in the fimding process. A complete set of the values is
attached.
In our round of meetings with the field, additional concerns have been expressed for ow
key values in the current fimding environment, and a request made that "safeguards" be
built into any new hding approach which will:
Protect the Adult Literacy component -- Many funders don't understand the issues
underlying adult literacy, and view services to children as the highest priority, An
adult literacy program should continue to be the Cornerstone of any library literacy
service.
Protect our ability to serve the hardest to reach and teach -- Learners who are
comfortable in a classroom setting can go to an adult school or community college.
We offer an alternative (one-on-one tutoring in a non-threatening environment) that
allows us to serve those who fall through the cracks.
Protect our commitment to literacy education vs. ESL for adults -- More than 90% of
literacy funds in California are already spent on ESL. (Department of Education
fhding to adult schools.)
SO, WHAT'S BEING PROPOSED?
The basic elements being proposed for pilot testing in a new funding formula for CLLS
are as follows:
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0 Establish a minimum baseline for currently fknded adult literacy programs. The
current law requires paid literacy staff, and in 20 years of experience, we have learned
that paid staffing is critical to program success. We will propose a baseline amount
for Adult Literacy that would at least provide the potential for a part-time staff
position dedicated to literacy.
0 Provide an amount "Der adult learner served" as an additional performance incentive
for local libraries, but only to those whose local match exceeds the baseline amount
provided by the state for adult literacy. This focuses attention on the importance of
local support, and may help to leverage it even further.
0 Continue to match on each locally certified dollar raised for adult literacy services in
the previous year. Both state and field staff recommend maintaining a "matching"
portion of the funding formula as not only an incentive to local libraries to develop
support within their communities, but as an incentive to local fimders who see their
dollars leveraged.
0 Provide an additional somewhat smaller baseline for each of the other libraw literacy
components currently provided by libraries -- i.e., Families for Literacy, LLABS, and
ELL1 programs provided out of a library's literacy service.
0 Provide state f'unds for library literacy services using a single new findinp formula
for all library literacy services rather than treatinn the services each as individual
categorical =ants. This concept would allow local. libraries to take a holistic view of
the community's literacy needs and library resources to determine the best "mix" of
services to offer and the best local use of state funding for literacy services.
Participating libraries will be afforded the flexibility to identify local needs and
resources, and structure programming and allocate state fimding across programs in
order to achieve the highest and best use of the dollars, as long as minimum standards
are met for receiving any program baseline funding from the State Library.
0 Implement a single application and reporting format which focuses on "Outcomes
Measures." This will reduce the paperwork burden on limited staff time of both local
and state literacy staff, while $eiding import-ant "impact'evaluation" information in
addition to the impressive service delivery and volunteerism statistics we already
collect.
0 Add new local literacy services only when available state fknding allows new
programs to be added without simificantlv hurtinp the fbnding levels of existing
programs who are performing at expected levels.
So, What Happens Now that the Budget is Signed?
The signed budget contains the same $5.3 million budgeted for literacy as we had to
distribute in 2002/03, and includes the "trailer bill" AB1266 containing language that
allows us to implement the new funding formula we have been planning. We foresee a
two year pilot project, during which we will seek to identify any refinements that need to
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be made in the funding formula. Our primary concerns will be to maintain the integrity
of the program and its Values, and to preserve our unique relationship with the field.
What You Need to Do Now:
(1) Use the attached forms to apply for fimding for the library literacy services you
.wish to continue in the 2003104 fiscal year. (Note that you may apply for 2003/04
hnding only for programs that were hded by us in 2002/03.) Due date is
Friday, September 5. Your completed application packet should contain:
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Completed and Signed "Application for Continuing Programs"
Completed and Signed "Projected Budget for Fiscal Year 2003/04"
Checked and Signed "Minimum Standards Certification" Forms for those literacy
services you will provide this year
(2) Participate in the live webcast we have scheduled for Wednesday, August
20 from 9 - 11 a.m., where we will share information about the new funding
formula and application forms and process for California Library Literacy
Services, and answer your questions.
SO, SAVE THAT DATE AND TIME -- a webcast means you will be able to
watch us on your desk top computer, and we will send to the literacy listservs the
technical information you will need to access. For those who won't be able to join
us live, we will "archive" the webcast once its over, which means you will be able
to go to a site on the internet and watch it taped.
(3) We have enclosed a "Call for Comments" page in order to get additional input and
ideas from all of you. Please help us out bv sharing your thoughts by Aumst 15.
Attachments: New Funding Formula Chart
California Library Literacy Services Statewide Values
Minimum Standards Certification Forms
CLLS Plan of Service
Application for Continuing Programs
Sample Application for Continuing Programs
Projected Budget for Fiscal Year 2003/04 Form
Sample Projected Budget for Fiscal Year 2003/04 Form
Proposed New CLLS Application and Reporting Timeline
Draft Roles and Goals Form
Call for Comments Form
CLLS Statewide Values
CaEfornia LiGrary Iciteracy Services are:
I @gulizr ti6rary services
Library-based literacy services bring a new and diverse clientele to the library, while enhancing
library visibility and community goodwill. They help libraries fulfill their mission by providing
information and resource sharing, as well as opportunities for life-long learning.
Learner Goaloriented
Our interest is in helping learners meet their goals for improving their basic skills, not solely in
helping them achieve increased test scores or grade levels. Learner-centered literacy instruction
supports adult learners and their families in their major life roles as citizens and/or community
members, workers and family members.
I Cornmittedto Quhy Service
Literacy services are cost effective, driven by community needs, and outcomes based. They
provide an excellent value for the library, the community, the legislature, and the taxpayer.
I WectjGlof Volunteer Invohement
’ Volunteer tutors and other volunteers are fundamental to the success of library literacy services.
We honor and value their commitment and support.
I Learner-Centered
The niche for library literacy services is in serving those who have not succeeded in a classroom
setting. Our service is individually geared to each learner and provided in a one-to-one or small
group environment.
I Grounrikdin Literacy forA&uCi
Outreach to adults is the foundation of library literacy services because reaching the adult is the
critical first step in addressing the literacy needs of the entire family. Serving adults provides
continuity and a bridge to the family and the community.
I Be&zate&to Ernp0wering)Iduct Learners
Service to adult learners encompasses more than just tutorktudent instruction; we support the
creation of programming in which adult learners can meet and learn from each other. We
recognize the value that adult learners bring to literacy services as active participants, volunteers,
and as library literacy staff members.
I ~mhte)Idvocates
For those involved in California Library Literacy Services, working in literacy services is an
avocation, not just a job.
&portive of LocalAutonorny
We value the autonomy of local literacy services. Each is unique because it is locally designed to
meet the specific needs of the diverse community it represents.
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rn Well.$ituatedfor Leamiry .
We. believe the library is uniquely suited for literacy services as it provides a comfortable,
supportive, and enriching atmosphere for learners and their families.
State/LocaCpartnerfiips
Because literacy is viewed as a core library service, both the state and local levels strive to ensure
continuity of programming. The state funding process provides a continual baseline of support
based on achievement of minimum standards and reporting requirements. In addition, a strong
healthyb library literacy service is hded in large measure by its local jurisdiction, and the state
funding process rewards that commitment.
Diverse
We believe that the strongest library literacy services are those that value the various learning
styles, ethnicities, ages, and abilities of their learners, volunteers, staff, and communities.
Team OMted
We value taking a team approach at the local, regional and state levels of California Library
Literacy Services .
&pts OfchqJe
By teaching life skills as an integrated part of learning to read and write, library literacy services
have far-reaching impact. They change the lives of learners, and this positively affects their
families, their tutors, and the community.
ImCwve of gn..bh as a SecondLaqpuge
While the primary focus of California Library Literacy Services is literacy for English speaking
adults, we appreciate those libraries that have targeted ESL parents through the English Language
Literacy Intensive (ELLI) program or have identified other resources to provide ESL services in
communities where there is a need.
Farnib of Learners
We value continuing education and life-long learning for all literacy stakeholders.
Atways Free to the Learner
While 1ibrk-y literacy services may charge a third party, such as a workplace, for services,
instruction is always provided for fiee to the “end-user,” the adult learner or participating family.
Farnib Oriented
Library literacy services regularly include whole families in their programming and acknowledge
the importance of this support system for participating adults. We also recognize the parent as the
child’s first and most important teacher and actively support learners in this important role.
Updated 8/4/03
CLLS Distribution Formula
The amount that was expended on Adult
Literacy Services (ALS) not including State
funds in 2002/03
and
2002/03
and
An intent to provide:
The number of adult learners served in
Adult Literacy Services
0 Families for Literacy Services
0 English Language & Literacy
Intensive Services; andor
Libraries, Literacy, and Books
Services
A BASELINE
A baseline amount
for each service
that will be
provided in
2003/04:
0 ALS
0 FFL
0 ELL1 . LLABS
A match based
on the amount of
local dollars
expendedon
ALS in 2002/03
(per certification) *
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be cut more than a certain
percentage over the prior year
1 SAFEGUARD
No library literacy services will
A PER
CAPITA
A per capita
amount based
on the number
of adult
learners served
in 2002/03 (per
certification)*
* If your local match is less than the baseline, your program is not eligible for the matching and
per capita elements of this formula.
FY/2003-04 STATE BUDGET
$$ ANTICIPATED IMPACT ON CLLS $$
X “English Acquisition & Literacy Program” is the name (for now) of the new line item,
which consolidates literacy services (ALS, FFL, ELLI & LLABS). This reflects a general
trend toward moving away from categorization of monies and combining things into block
grants.
X The impact of this block grant approach is that:
0 you will apply for all of your literacy services in one application 4
you will report on all of your literacy services in one streamlined mid-year and final:
report
0 once the formula has been used to calculate an award amount for your library’s
literacy services, you will be able to allocate the money among those programs as
you see fit
X ELLI has been combined with an Adult Literacy Services (ALS) and Families for
Literacy (FFL) line item in the budget. The total amount allocated for these services is
$5.3 million.
%g In 2003/04 and after, ELLI programs will have to be coordinated through the library’s
literacy services office and be a part of the overall mission and plan of service of this arm
of the library. Adult literacy services must be in place before ELLI funding will be
awarded.
X We have applied for one-time “transitional funding” for those ELLI programs that are
not coordinated through literacy services. This will help these libraries provide one more
year of service (in a very modified way) and plan for hture years where State funding will
not be available.
8% No applications for new literacy services (ALS, FFL, ELLI or LLABS) will be
accepted this year.
EXHIBIT #3
California State Library
California Library Literacy Services (CLLS)
Fiscal Year 2003-2004
APPLICATION FOR CONTINUING PROGRAMS
Submit three copies to be postmarked bv Fridav, September 5.2003 to Altn: Liierucv Team, Cullfornia Siate Libruly, PO Box 942837, Sacramento, CA
94237-0001 for mail. Non-posrul delivety to 900 N Sireel, Suiie 500, Sacramento, CA 95814. Far is macceptable. Questions: 916-653-7743.
1. Applicant Carlsbad Citv Librarv
2. Address: 1775 Dove Lane, Carlsbad, CA 92009
3. Contact name: Lynda L. Jones
(full legal name ofjurisdiction anaClor library)
Phone: (760) 434-2998 Fax: (760) 720-7621 E-Mail: lione@ci.carlsbad.ca.us
Intent to Participate (Only programs funded in 2002/03 can apply for 2003/04): I
Adult Literacy Services (ALS) X Applying 0 Not Applying
Families for Literacy (FFL) 0 Applying X Not Applying
English Language Literacy (ELLI) 0 Applying X Not Applying
Library Literacy & Book Services (LLABS) 0 Applying X Not Applying
4. SUMMARY OF YOUR LITERACY SERVICES: (Briefly describe the key elements of
your library’s literacy service -- what services will you provide? To how many people/fmilies?
How many volunteers?, etc. Who are your key collaborators for each service? If you have special
program elements, such as prison or health literacy services, describe them as well.) Please keep
your answer to % page per service.
Adult Literncv Services:
The Adult Learning Program provides free and confidential learning experiences in basic reading,
writing, and applied literacy skills. One-to-one and small-group tutoring are offered. Computers
are fully integrated into the study sessions of every learner. In one-to-one tutoring, emphasis is on
structured, sequential learning of the soundsymbol relationships for reading and writing English.
Tutoring pairs also work on building fluency, vocabulary, and comprehension with the Read
Naturally software program. The learner’s own goals in applying new literacy skills to their home,
work, and community life are addressed. Currently, 34 learners are in one-to-one tutoring
situations.
Two small groups are available for learners who have, generally, already studied for a substantial
time with one-to-one tutors. One group reinforces the basic skills studied previously and adds work
on fluency, vocabulary, and comprehension. The second group is a writing group, which addresses
Applicant Jurisdiction: Carlsbad City Library
more complex slulls in spelling, vocabulary, and written expression. Each group has a volunteer
tutor and 5 learners. 37 learners attend groups and also have one-to-one tutors.
In 2003-2004, the program will develop and pilot a new curriculum for helping learners understand
and use the soundsymbol relationships of English. Current planning calls for the curriculum, called
Phonographix, to be implemented using small group instruction, reinforced by one-to-one tutoring.
5. How did you determine the local need for the literacy services you provide? (What local
sources of data did you use?)
19-year history of library’s Adult Learning Program serving adult learners.
Carlsbad High School enrollment in Special Education reading classes.
U.S. 2000 Census: income, language spoken at home & proficiency, years of schooling.
Carlsbad Unified School District: accountability reports on individual schools, including
Headstart enrollment. (parents)
Conversations with Human Resources managers at Carlsbad employers
standardized test scores, especially for language arts
6. INPUTS: What resources will you use to provide the services described in the coming
year?
1 FTE Program Coordinator
1.6 FTE Learning Program Assistant (4 part-time staff, including 0.2 FTE technology support)
0.2 FTE university intern (fall semester)
2,066 circulating volumes in Adult Learning Program library collection + 80 volumes to be added
Library circulation computer & software
8 networked instructional computers with 6 instructional software programs
12 Alphasmart keyboard word processors
1,000 sq. ft. instructional classroom space, with 12 2-person tutoring carrels & 1 small group area.
1 Basic Skills learning group with tutor
1 Writing group with tutor
1 pilot Phonographix small group to be added, with main tutor and one-to-one reinforcement
81 continuing adult learners + 25 to be added
55 continuing tutors
5 tutor trainings to add 20 tutors
1 volunteer Roles & Goals interviewer
Outreach plan to improve public awareness and recruit learnershtors
Cooperative public relations and fimdraising plan with Library Foundation
Data management system (Literacy Pro)
Weekly new learner orientations
Roles and Goals form
Intake interview and assessment materials for learners
Give-away texts for learners
Office equipment (computers, copier, shredder, fax, etc.)
6 mini-trainings held on using Read Naturally, Phonogmphix, and VisualizingNerbalizing
4 visits made to local companies to raise awareness of program
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Applicant Jurisdiction: Carlsbad City Library
1 workshop in learning styles offered to city employees
Partnership of Library Foundation with San Diego Union-Tribune for awareness building and
hndraising (Community Focus project)
2 speaking engagements at service clubs
Program listed at voZunteermntch.org & in North County Times Community Connections (both
online and print versions)
3 visits to health and human services agencies to share program information
4 staff and 2 volunteers to be trained and certified to teach Phonographix
Curriculum Team (staff, volunteers) to develop new Phonographix curriculum
Classrooms (with tutoring carrels and computers) are.open 53 hours a week.
7. OUTPUTS: How many users will be served, and how many of each service/program will
be provided in the coming year?
106 adult learners enrolled in program and learning either in one-to-one or small-group setting.
106 Roles and Goals forms completed (each learner interviewed-with tutor if one-to-one--at least
45 Basic Skills group sessions held
45 Writing Group sessions held
Phonographix curriculum design draft completed
12 pilot Phonogrnphix small group with one-to-one reinforcement sessions held
4,000 instructional hours completed by adult learners
twice during year by staff or trained volunteer.)
8. RECRUITMENT: How will you recruit program participants?
Ad in Pennysaver
Ad in St. Michael’s by the Sea church newsletter
Staff visit North County Coastal Career Center staff and exchange program information
Staff member at library table at Del Mar Fair, with program information
Staff attend Headstart parents’ meeting at beginning of school year + follow-ups
Speak at Kiwanis and other service clubs
Develop and implement plan for Ietting employees and Human Resources personnel of local
Attend City functions to network with other employees from other departments
Staff member teach a workshop in City of Carlsbad employee trainings
Participate in statewide Cities that Read campaign
Continue contact with MiraCosta Adult Learning Center staff and MiraCosta Community College
Infomiation about the program in the quarterly City Community Services brochure mailed to all
Participation in San Diego Council on Literacy countywide publicity
Welcome Wagon distributes program information and embossed pencils to new city residents.
Program brochures available at library sites’ information desks.
Large posters displayed at library sites.
Staff table at school and conmunity events (e.g., Barrio Fiesta, Holiday Tree Lighting).
Display program information at local laundromats.
corporations know about program
Disabled Students Services office for referrals of appropriate learners
homes
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Applicant Jurisdiction: Carlsbad City Library
9. RECRUITMENT: How will you recruit tutors and other volunteers?
Ad in Pennysaver
Ad in St. Michael’s by the Sea church newsletter
Staff visit North County Coastal Career Center staff and exchange program information
Staff member at library table at Del Mar Fair, with program information
Staff attend Headstart parents’ meeting at beginning of school year + follow-ups
Speak at Kiwanis and other service clubs
Develop and implement plan for letting employees and Human Resources personnel of local
Attend City functions to network with other employees from other departments
Staff member teach a workshop in City of Carlsbad employee trainings
Participate in statewide Cities that Read campaign
Continue contact with MiraCosta Adult Learning Center staff and MiraCosta Community College
Information about the program in the quarterly City Community Services brochure mailed to all
Participation in San Diego Council on Literacy countywide publicity
Cooperation with the library’s volunteer coordinator
The program is listed or described on websites: City of Carlsbad, voZunteermatch.org, Read
Naturally, North County Times Community Connections (also in Connections print guide)
Welcome Wagon distributes program information and embossed pencils to new city residents.
Program brochures available at library sites’ information desks.
Large posters displayed at library sites.
Staff table at school and community events (e.g., Barrio Fiesta, Holiday Tree Lighting)
corporations know about program
Disabled Students Services office for referrals of appropriate learners
homes
10. COMMUNITY RELATIONS: How will you ensure that your community stakeholders
(library staff and trustees, mayor, county supervisors, civic organizations, local legislators,
etc.) are aware of what the library is doing to address the community literacy issues?
-The Library Foundation is developing written materials, as well as a speakers bureau and possibly
Power Point presentation to expand community awareness and fundraising for the library’s learning
programs. They also initiate contact with community leaders and the media.
-Learning Program staff participate in City and Library events as much as possible to network with
library and other City staff. These include both internal and outreach events.
-Library trustees receive monthly updates via the Library Director on the literacy program.
-City Council members, City Managers, Friends of the Library President, Library Foundation
President are invited to the program’s annual celebration in March. Each receives a personal letter
from a learner and a tutor. Learners speak at the event about their learning experiences.
-Program staff speak at service clubs and school events.
-Program information and photos appear on the City’s website.
-Friends of the Library include information about the program in their newsletter.
-Program Coordinator attends meetings of library division heads.
4
Applicant Jurisdiction: Carlsbad City Library
11. Projected Budget (forms attached)
Attachments: Projected Budget for Fiscal Year 2003/04
Budget Detail Form
CLLS Minimum Standards Forms
5
Applicant Jurisdiction: Carlsbad City Library
12. Statement of Intent
a. I intend to request State funds available under the provisions of Section 18866 of the
Education Code for the 2003/04 fiscal year. I understand that I will be notified by the
California State Library of the amount for which my library is eligible, according to the
provisions of the law, and that I will be required to submit a Plan of Service and
proposed Budget utilizing the full eligible amount for literacy, subject to approval by the
California State Library.
b. I affirm that any or all other agencies participating in the program have agreed to the terms
of the applicatiodgrant award, and have entered into an agreement(s) concerning the final
disposition of equipment, facilities, and materials purchased for this program fiom the
funds awarded for the activities and services described in the attached, as approved and/or
as amended, application.
(Signed): Date:
(Printed):
Title: kalc7m7 &w?iw >I&zm n
Library Jurisdiction: Carlsbad City Library
Street/mail address: 1775 Dove Lane
City: Carlsbad County: San Diego Zip+4: 92009-4048
Telephone: (760) 602-2010 Fax: (760) 602-7942
E-mail: clang@ci.carlsbad.ca.us
--OR--
My library will not apply for California State Library literacy funds for the 2003/04 fiscal year.
(Signed): Date:
(Printed) :
(Authorized representative)
Title:
Library Jurisdiction:
6
Minimum Standards for California Library Literacy Services
In order to receive a baseline amount of funding from the California State Library for Adult
Literacy Services, please check and sign the following to certify that your library literacy services
are in compliance with these minimum operational standards:
“Dedicated staff’ have been assigned specifically to adult literacy services
Literacy instruction is provided for the English-speaking adults who seek it, and the service is in
response to the needs of the community
Literacy services are provided in a library setting or, if elsewhere, a strong connection to the
library is made
The service has trained volunteer tutors and adult learners
The service defines “adult learners” as those 16 years or older, not concurrently enrolled in high
school, who seek literacy services for themselves in English and are able to do the intake interview
in English.
Adult learners go through an initial intake process, which includes screening, assessment and
possible referral
Adult learners receive regular instruction including but not limited to one-to-one, small group
and/or computer instruction
Volunteer tutor screening, training, assessment and referral services are provided
After volunteer tutors receive training they are matched or are waiting to be matched with adult
learners
Volunteer tutors meet regularly with adult learners and report on their progress
Ongoing tutor and adult learner support services and programs are offered
The library has a method for gathering literacy data
The library undertakes periodic, regular student assessment, literacy services evaluation, and the
reporting of outcomes
The library has a plan for increased local support, i.e., a financial commitment from the local
jurisdiction
Literacy staff participate in their regional network (BALIT, CVLLN, NCLC, SCLLN)
The library participates in or is in the process of establishing a local adult literacy coalition
.
s its community and the community’s literacy needs m libravJ
- m
0 c
- 0
- 0
- 0
r
Budget Detail -- CARLSBAD CITY LIBRARY
Proposed for FY 2003/04
Total (should equal #5 totals on Budget)
Instructions:
0
0 0 0 0
Please provide additional detail on your budget here to demonstrate how "State," "local jurisdiction" and "other" funds have
been allocated. Be sure to exclude funds for activities that are not for the purposes of the California Library Literacy
Services Act (e.g. portions of grants used for ESL or portions of staff time that are not dedicated to literacy services like
desk time). State and local funds may NOT include a portion of the Library Director or other supervisors for whom literacy
oversight is only a portion of their administrative responsibilities.
Operations
Library Materials (circulate)
I Personnel
10,572 32,084 42,656
0 1,500 1,500
Total (should equal #4 totals on Budget) I 2.61 I 128,8501 128,850 I
Library M at e r i a I s (g i vea w a y )
E q u i pm en t ($5 K+)
Icontract Services 1
2,142 1,500 3,642
14,023 0 14,023
(Should equal #I 1 Grand Total on Budget)
Comments: