HomeMy WebLinkAbout2003-10-21; City Council; 17353; Acceptance of New Roof at Carlsbad Senior Center\B# 17,353
ATG. 10/21/03 I PROJECT NO. 36422 IEPT. ENG
TITLE: ACCEPTANCE OF A NEW ROOF AT
CARLSBAD SENIOR CENTER
CONTRACT NO. FAC03-05
RECOMMENDED ACTION:
CITY MGRW
Adopt Resolution No. 2003-279 accepting the work in accordance with Contract No.
FAC03-05, Project No. 36422, as complete, and direct the City Clerk to have the Notice of
Completion recorded and to release the bonds thirty-five (35) days after recordation.
ITEM EXPLANATION:
On January 14, 2003, the City Council awarded a contract to Southern California Roofing Company,
Inc., for $168,000. Contract No. FAC03-05 is for a new roof at the Carlsbad Senior Center.
The Senior Center, which was constructed in 1987, was due to have its roof replaced. The roof was
leaking during previous storms and needed to be replaced. Replacement of the roof will protect the
structure and equipment inside and will eliminate inconvenience to the occupants. Under the City's
new preventive maintenance program, the new roof can be expected to last between fifteen to
twenty years.
Work began on April 21,2003 and was scheduled to be completed by June 3,2003. The work took
longer than expected to complete because of the roofing materials required for this project.
The roofing materials consist of cold process asphalt, which uses minimal hot chemicals and
produces a very low odor. However, staff received complaints from occupants and users that the
odor from the materials was too strong. In an effort to continually provide superior customer service,
staff authorized the contractor to work outside of normal business hours and weekends and
extended the completion of this project. In addition, minor aesthetic issues remained after the roof
was installed. Specifically, the contractor left footprints on the roof and, therefore, staff required the
contractor to return to the project site and apply a white acrylic coating. This project is now complete
and the contractor's work is acceptable to the Deputy Public Works DirectodGeneral Services and
to the Public Works Supervisor-Contract Administration. There were no change orders to this
project.
FISCAL IMPACT
The total cost for this project is $1 68,000, which was funded by Infrastructure Maintenance and
Replacement funds. The staff is negotiating with the Carlsbad Unified School District to contribute
their proportionate share of the roof infrastructure replacement costs.
EXHIBITS:
1. Resolution No. 2003-279 accepting the work in accordance with Contract No.
FAC03-05, Project No. 36422, as complete, and direct the City Clerk to have the Notice of
Completion recorded and to release the bonds thirty-five (35) days after recordation.
2. Notice of Completion.
DEPARTMENT CONTACT: Scott Carroll, (760) 434-2992, scarQci.carlsbad.ca.us
Dale Schuck, (760) 434-2949, dschu Bci.carlsbad.ca.us
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EXHIBIT 1
RESOLUTION NO. 2003-279
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE WORK AS
COMPLETE AND OlRECTlNG THE RECORDATION OF THE
NOTICE OF COMPLETION FOR FURNISHING AND
INSTALLING A NEW ROOF AT THE CARLSBAD SENIOR
CENTER, PROJECT NO. 36422.
WHEREAS, the City Council of the City of Carlsbad has previously appropriated
ifrastructure Maintenance and Replacement funds for furnishing and installing a new roof at the
arlsbad Senior Center, hereinafter referred to as the "Project"; and
WHEREAS, the City Council has previously awarded a contract for the Project; and
WHEREAS, the Project work has been satisfactorily completed; and
WHEREAS, a Notice of Completion has been prepared for the Project; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest
1 accept the completed work for furnishing and installing a new roof at the Carlsbad Senior
enter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
alifornia, as follows:
1. That the above recitations are true and correct.
2. That the completed work is hereby accepted and the City Clerk is directed to
?cord the Notice of Completion and to release the bonds thirty-five (35) days after recordation for
aid Project.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
Ad on the 21st day of October ,2003 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
LAUDE mwrs,-w
ITEST: /
IRRAINE 1 M WOOD, City Clerk (SEAL)
Recording requested by:
CITY OF CARLSBAD
When recorded mail to:
City Clerk
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad CA 92008
M ORIGIM OF THIS DOW)(ENT
Il" "BER 20031303920
W DIEM CWfElTY RECORDER'S OFFICE TINE: 4% PH
W REERDED ON OCT 241 2003
GarioRy J. SIIITH, CR"f RECORDER
Space above for Recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Carlsbad, a municipal corporation.
3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008.
4. The nature of the title of the undersigned is: In fee.
5. A work of improvement on the property hereinafter described was completed on October 3, 2003.
6. The name of the contractor, if any, for such work of improvement is Southern California Roofing
Company
7. The property on which said work of improvement was completed is in the City of Carlsbad, County
of San Diego, State of California, and is described as follows:
8. The street address of said property is:
Contract No. FAC03-05, Project No. 36422
Furnishing & Installing a New Roof at the Carlsbad Senior Center
799 Pine Avenue, Carlsbad, California 92008
CITY\QF CARLSBAD
DepGtyFblic Works Director
VERIFICATION OF CITY CLERK
. I, the undersigned say:
I am the City Clerk of the City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad CA 92008; the City
Council of said City on ,2003 accepted the above work as completed
and ordered that a Notice of Completion be filed.
October 21
I declare under penalty of perjury that the foregoing is true and correct.
Executed on October 22 , 205 at Carlsbad, California
W I LorrainAM. Wood, City Clerk
AB #17,353
Resolution No. 2003-279
October 21, 2003
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