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HomeMy WebLinkAbout2003-10-21; City Council; 17353; Acceptance of New Roof at Carlsbad Senior Center\B# 17,353 ATG. 10/21/03 I PROJECT NO. 36422 IEPT. ENG TITLE: ACCEPTANCE OF A NEW ROOF AT CARLSBAD SENIOR CENTER CONTRACT NO. FAC03-05 RECOMMENDED ACTION: CITY MGRW Adopt Resolution No. 2003-279 accepting the work in accordance with Contract No. FAC03-05, Project No. 36422, as complete, and direct the City Clerk to have the Notice of Completion recorded and to release the bonds thirty-five (35) days after recordation. ITEM EXPLANATION: On January 14, 2003, the City Council awarded a contract to Southern California Roofing Company, Inc., for $168,000. Contract No. FAC03-05 is for a new roof at the Carlsbad Senior Center. The Senior Center, which was constructed in 1987, was due to have its roof replaced. The roof was leaking during previous storms and needed to be replaced. Replacement of the roof will protect the structure and equipment inside and will eliminate inconvenience to the occupants. Under the City's new preventive maintenance program, the new roof can be expected to last between fifteen to twenty years. Work began on April 21,2003 and was scheduled to be completed by June 3,2003. The work took longer than expected to complete because of the roofing materials required for this project. The roofing materials consist of cold process asphalt, which uses minimal hot chemicals and produces a very low odor. However, staff received complaints from occupants and users that the odor from the materials was too strong. In an effort to continually provide superior customer service, staff authorized the contractor to work outside of normal business hours and weekends and extended the completion of this project. In addition, minor aesthetic issues remained after the roof was installed. Specifically, the contractor left footprints on the roof and, therefore, staff required the contractor to return to the project site and apply a white acrylic coating. This project is now complete and the contractor's work is acceptable to the Deputy Public Works DirectodGeneral Services and to the Public Works Supervisor-Contract Administration. There were no change orders to this project. FISCAL IMPACT The total cost for this project is $1 68,000, which was funded by Infrastructure Maintenance and Replacement funds. The staff is negotiating with the Carlsbad Unified School District to contribute their proportionate share of the roof infrastructure replacement costs. EXHIBITS: 1. Resolution No. 2003-279 accepting the work in accordance with Contract No. FAC03-05, Project No. 36422, as complete, and direct the City Clerk to have the Notice of Completion recorded and to release the bonds thirty-five (35) days after recordation. 2. Notice of Completion. DEPARTMENT CONTACT: Scott Carroll, (760) 434-2992, scarQci.carlsbad.ca.us Dale Schuck, (760) 434-2949, dschu Bci.carlsbad.ca.us I 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 ia 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2003-279 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE WORK AS COMPLETE AND OlRECTlNG THE RECORDATION OF THE NOTICE OF COMPLETION FOR FURNISHING AND INSTALLING A NEW ROOF AT THE CARLSBAD SENIOR CENTER, PROJECT NO. 36422. WHEREAS, the City Council of the City of Carlsbad has previously appropriated ifrastructure Maintenance and Replacement funds for furnishing and installing a new roof at the arlsbad Senior Center, hereinafter referred to as the "Project"; and WHEREAS, the City Council has previously awarded a contract for the Project; and WHEREAS, the Project work has been satisfactorily completed; and WHEREAS, a Notice of Completion has been prepared for the Project; and WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest 1 accept the completed work for furnishing and installing a new roof at the Carlsbad Senior enter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, alifornia, as follows: 1. That the above recitations are true and correct. 2. That the completed work is hereby accepted and the City Clerk is directed to ?cord the Notice of Completion and to release the bonds thirty-five (35) days after recordation for aid Project. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council Ad on the 21st day of October ,2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard LAUDE mwrs,-w ITEST: / IRRAINE 1 M WOOD, City Clerk (SEAL) Recording requested by: CITY OF CARLSBAD When recorded mail to: City Clerk City of Carlsbad 1200 Carlsbad Village Drive Carlsbad CA 92008 M ORIGIM OF THIS DOW)(ENT Il" "BER 20031303920 W DIEM CWfElTY RECORDER'S OFFICE TINE: 4% PH W REERDED ON OCT 241 2003 GarioRy J. SIIITH, CR"f RECORDER Space above for Recorder's use NOTICE OF COMPLETION Notice is hereby given that: 1. The undersigned is owner of interest or estate stated below in the property hereinafter described. 2. The full name of the undersigned is City of Carlsbad, a municipal corporation. 3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008. 4. The nature of the title of the undersigned is: In fee. 5. A work of improvement on the property hereinafter described was completed on October 3, 2003. 6. The name of the contractor, if any, for such work of improvement is Southern California Roofing Company 7. The property on which said work of improvement was completed is in the City of Carlsbad, County of San Diego, State of California, and is described as follows: 8. The street address of said property is: Contract No. FAC03-05, Project No. 36422 Furnishing & Installing a New Roof at the Carlsbad Senior Center 799 Pine Avenue, Carlsbad, California 92008 CITY\QF CARLSBAD DepGtyFblic Works Director VERIFICATION OF CITY CLERK . I, the undersigned say: I am the City Clerk of the City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad CA 92008; the City Council of said City on ,2003 accepted the above work as completed and ordered that a Notice of Completion be filed. October 21 I declare under penalty of perjury that the foregoing is true and correct. Executed on October 22 , 205 at Carlsbad, California W I LorrainAM. Wood, City Clerk AB #17,353 Resolution No. 2003-279 October 21, 2003 J 3