HomeMy WebLinkAbout2003-11-04; City Council; 17365; 2004/05 CDBG Program Funding Plan4B# 17,365 TITLE:
2004-2005 CDBG/HOME PROGRAM FUNDING PLAN,
APPLICATION REVIEW PROCESS, AND 11-4-03 UTG.
DEPT.
CITY ATTY.
JEPT. H/RED
CITY OF CARLSBAD - AGENDA BILL I
I
REQUEST FOR PROPOSALS.
RECOMMENDED ACTION:
Adopt Resolution No. 2003-290 , to approve the 2004-2005 Community Development Block Grant
(CDBG)/Home Investment Partnership (HOME) Program Funding Plan; approve the CDBG/HOME
application review process; and authorize distribution of a "Request for Proposals" for the 2004-2005
CDBG/HOME Program.
ITEM EXPLANATION:
In fiscal year 2004-2005, the City of Carlsbad will be entitled to a new allocation of Community
Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD). As a participant in the San Diego Urban County Home Investment Partnership (HOME)
Consortium, the City will also receive federal HOME funds. To receive these funds, the City must submit a
"CDBG/HOME Consolidated Funding Plan" to HUD by May 15,2004.
CDBG Prouram
The total amount of CDBG funding available for the 2004-2005 program year is approximately $663,626.
This figure includes an estimated $597,000 in new CDBG entitlement allocation, $61,270 in program
income from Villa Loma property lease payments, and $5,356 available for reallocation from previously
approved programs that have been completed or canceled. Of the $663,626 total CDBG funds available,
approximately $1 19,400 will be used for the City's administration of the CDBG Program and up to $89,550
will be available for public service activities based on previous Council direction. In addition, pursuant to
previous Council direction, approximately $227,338 will be available for affordable housing, and the
remaining $227,338 will be available for facility improvements, or other eligible projects.
The primary objective of the CDBG program is to assist lower income persons/households. Each
proposed project must meet at least one (1) of the national objectives for the CDBG Program and at least
one of the local housing and community development objectives. The local objectives for the Carlsbad
CDBG program are outlined in the attached "Consolidated Funding Plan Strategy" (Exhibit 2). These
objectives reflect the City's desire to develop a program which best meets the various needs of low and
moderate-income Carlsbad residents.
HOME Proqram
The primary objective of the HOME program is to provide affordable housing opportunities for lower income
households. HOME funds may be used to implement the following housing activities directly, through its
local housing authority, or through for profit or non-profit organizations: 1) housing acquisition/rehabilitation;
2) housing rehabilitation; 3) housing construction; 4) rental assistance/security deposits; 5) homebuyer
assistance; and 5) associated administration/planning activities. The total amount of new HOME funding
available for allocation to eligible projects is anticipated to be approximately $306,859. An additional
$306,859 in 2003-2004 HOME funds remain available for allocation in the CDBG/HOME Housing Reserve
Fund.
Reauest for Chanae in Matching Funds Requirement
On November 6, 2001, City Council approved a recommendation from the Council CDBG/HOME Ad Hoc
Committee to require that matching funds be provided prior to use of CDBG funds on facility and
improvement related projects. The matching requirement is intended to prohibit organizations from relying
entirely on CDBG funds for facility or other capital improvement projects. The City has received four letters
Page 2 of AB # 17,365
from Directors of nonprofit organizations requesting that the matching funds requirement not be applied to
grants for $25,000 or less. (See Exhibit 5) If the City Council wishes to make any change to the funding
requirements, the attached “Request for Proposals” may be revised to reflect the change.
CDBG/HOME Advisorv Committee
To facilitate the selection and funding of activities which best meet the objectives of the CDBG/HOME
Program, a City Council appointed CDBG/HOME Advisory Committee will be responsible for interviewing
applicants, evaluating applications, and developing recommendations for funding amounts. The Advisory
Committee’s funding recommendations will then be presented to the City Council for consideration and
final approval.
The following residents were appointed on December 10, 2002 to serve two-year terms on the Advisory
Committee:
Senior Commission Arthur Wood
Southeast Quadrant Liz Paegel
Staff requests that the Mayor appoint Advisory Committee Members to represent the following quadrants
and commission at a future meeting:
Planning Commission
Housing Commission
Northwest Quadrant
Northeast Quadrant
Southwest Quadrant
Recommendation
In order to develop Carlsbad’s 2004-2005 CDBG/HOME Program, staff is requesting the following three
actions from City Council at this time: 1) approval of the proposed 2004-2005 CDBG/HOME Funding Plan;
2) approval of an application review process for the CDBG/HOME program; and, 3) authorization to
distribute a “Request For Proposals’’ for the program.
FISCAL IMPACT:
It is anticipated that the City will receive an estimated $597,000 in new CDBG entitlement funds and
$306,859 in new HOME funds during fiscal year 2004-2005. The City will also have approximately $66,626
in CDBG program income and funds available for reallocation to new projects. An additional $306,859 in
2003-2004 HOME funds is available for allocation from the City’s CDBG/HOME Housing Reserve Fund.
Federal regulations for the CDBG program allow the City to use a maximum of 20 percent ($1 19,400) of
the new allocation for administration costs. Federal regulations for the HOME program allow a maximum
of 10 percent ($30,685) of new allocations to be used for administration costs. The City’s Cooperative
agreement with The San Diego Urban County HOME Consortium allows the City to recover approximately
$7,500 in administrative costs, and the County is allowed to retain the remaining funds ($23,185) for
administration as the lead administrator of the Consortium. Administration of the CDBG/HOME program
can be fully funded by use of the federal funds. There is no fiscal impact on the General Fund.
EXHl BITS:
1. Resolution No. 2003-290 authorizing staff to distribute a “Request for Proposals” for
the 2004-2005 CDBG/HOME Program, accepting comments and approving the 2004-2005
CDBG/HOME Consolidated Funding Plan Strategy, and approving the CDBG/HOME Program
Application Review Process.
2.
Page 3 of AB #
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City of Carlsbad’s 2004-2005 CDBG/HOME Consolidated Funding Plan Strategy.
“Request for Proposals” for Carlsbad’s 2004-2005 CDBG/HOME Program.
CDBG/HOME Program Application Review Process.
5. Letters requesting change in matching funds requirement.
DEPARTMENT CONTACT: Frank Boensch, (760) 434-281 8, fboen8ci.carlsbad.ca.us
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CITY COUNCIL RESOLUTION NO. 2003-790
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA ACCEPTING PUBLIC COMMENTS AND APPROVING THE
APPROVING THE CDBGMOME APPLICATION REVIEW PROCESS; AND
AUTHORIZING DISTRIBUTION OF A REQUEST FOR PROPOSALS FOR THE
2004-2005 CDBGMOME PROGRAM FUNDING PLAN STRATEGY;
2004-2005 CDBG/HOME PROGRAM.
WHEREAS, the City of Carlsbad, California, is entitled to a new allocation of Community
Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban Development
(HUD) for fiscal year 2004-2005; and,
WHEREAS, the City of Carlsbad, California is entitled to an allocation of HOME Investment
Partnership funds for the fiscal year 2004-2005 as a member of the San Diego County HOME
Consortium; and,
WHEREAS, the City Council of the City of Carlsbad held a public hearing to consider. the
distribution of a “Request for Proposals” for a 2004-2005 CDBGHOME Program and the required
documents for development and implementation of the 2004-2005 CDBG/HOME Program; and,
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE BE IT HEREBY RESOLVED as follows:
1. That the above recitations are true and correct.
2. That staff of the Housing and Redevelopment Department is authorized to distribute a
“Request for Proposals” for the City of Carlsbad’s 2004-2005 CDBGHOME Program.
3. That the City Council approves the 2004-2005 CDBGMOME Funding Plan Strategy,
required by federal regulations, for Carlsbad’s CDBGMOME Program.
4. That the City Council approves the proposed CDBG/HOME Application Review Process.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Carlsbad, California, held on the 4th day of November, 2003, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
/7 NOES: None
ABSENT: None
ABSTAIN: None
/
EXHIBIT 2 AB #17,365
Reso. No. 2003-290
CONSOLIDATED
FUNDING PLAN
STRATEGY
CITY OF CARLSBAD
CDBG/HOME PROGRAM
PY 2004-2005
CITY OF CARLSBAD
2004-2005
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or develop/improve public facilities which meet the following community development objectives:
1. AFFORDABLE HOUSl NG :
Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
Provide shelter or services to homeless or near homeless persons/families which result in
an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.; and,
Provide direct assistance to lower income households to prevent or eliminate residential
Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad
through residential (rental and/or owner occupied) rehabilitation programs.
2. SOCIAL SERVICES (GENERAL):
Provide assistance to non-profit public service providers who meet the basic needs of lower
income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care;
Provide assistance to non-profit public service providers who offer counseling and self-
improvement programs/activities for lower income Carlsbad residents; and,
Provide assistance to non-profit public service providers who offer recreational and/or
cultural programs/activities for lower income Carlsbad residents.
3. SOCIAL SERVICES (CHILDREN & ADULTS):
Provide assistance to organizations which administer programs that directly benefit lower
income children living in Carlsbad. The programs must provide one or more of the following
activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and
Provide assistance to organizations which administer programs that directly benefit low
income adults living in Carlsbad. The programs must provide one or more of the following
activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services.
Fund Strategy 2 of 5
6
CITY OF CARLSBAD
2004-2005
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR 2004-2005 PROGRAM YEAR
Source of Funds Amount($)
New Entitlement Grant 597,000
Reallocation of Previous Funds 5,356
Proaram Income 61,270
TOTAL 663,626
Completed/Canceled/lnactive Project Funds to be Reallocated
Activitv - Year Status
City of Carlsbad/Administration 1999 Completed
Catholic Charities/La Posada 2000 Completed
De Guadalupe Fence
North County Council on 2002 Canceled
AgingKervices
Funds Available by Activity
Public Service
Affordable Housing
Public Facilities, Improvements/Other
Program Administration/Fair Housina
Total Available Funds
1
Balance ($1
151
205
5,000
Amount ($1
89,550
227,338
227,338
11 9.400
663 , 626
No proposals will be accepted for CDBG funds available for planning and administrative
activities. All funds will be used for the administration of the City's CDBG Program.
Fund Strategy 3 of 5
SAN DIEGO URBAN COUNTY
2004-2005
HOME INVESTMENT PARTNERSHIP
PROGRAM STRATEGY
The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, will
allocate its HOME Investment Partnership funds to implement the following activities directly,
through local housing authorities, or for-profit or non-profit organizations:
1.
2.
3.
4.
5.
6.
Propertv Acquisition/Housina Construction
HOME funds may be used for property acquisition and all other eligible costs of
providing new affordable housing for lower-income persons and special needs groups.
Housinq Acquisition/Rehabilitation
HOME funds may be used for acquisition of existing housing units with or without
rehabilitation for lower-income persons and special needs groups.
Housing Rehabilitation
HOME funds may be used for housing rehabilitation costs incurred separately or in
connection with the acquisition of existing housing for lower-income persons and special
needs’groups.
Rental Assistance
HOME funds may be used for tenant based rental assistance, related residential
security deposit assistance programs, and other eligible related costs.
Home Buver Assistance
HOME funds may be used for home buyer assistance programs for lower income
persons. Such programs may include, but are not limited to, downpayment and closing
cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap”
financing .
Administration/Planning
A portion of HOME funding may be used for eligible HOME administration and planning
costs, including direct administrative and overhead costs, public information, fair
housing, and program development costs.
Fundinq Process
The City’s portion of HOME funds will be awarded to eligible housing activities
implemented by the City or by for profit or non-profit organizations on behalf of the City.
Staff of the Housing and Redevelopment Department shall evaluate and determine
those eligible housing activities to be considered for funding under the HOME Program
based upon the housing need priorities established in the City’s General Plan Housing
Fund Strategy 4 of 5
Element and the Consolidated Plan. Staff will present the recommendations for project
funding to the City Council for consideration and final approval.
Additionally, the Urban County HOME funding program will be implemented through
twice yearly Notices of Funding Availability (NOFA's).
LeveraQ e
In so far as possible, HOME funds will be leveraged with other public and private
funding sources to enhance program productivity.
Area of Activitv
HOME funds may be used for housing activities implemented within the City of Carlsbad.
CITY OF CARLSBAD
HOME INVESTMENT PARTNERSHIP PROGRAM
SUMMARY OF FUNDS AVAILABLE FOR 2004-2005 PROGRAM YEAR
Tentative 2004-2005 HOME Funding Allocation for Carlsbad $306,859
Fund Strategy 5 of 5
EXHIBIT 3
CITY OF CARLSBAD
2004-2005
COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM
REQUEST FOR PROPOSALS
1. Introduction
Funding for the federal Community Development Block Grant (CDBG) Program is authorized
under Title I of the Housing and Community Development Act. The program provides grants on
a formula basis to entitled cities and counties to develop viable urban communities through the
provision of decent housing, a suitable living environment and by expanding economic
opportunities for lower income persons.
Funding for the federal Home Investment Partnership (HOME) Program is authorized under Title II
of the Cranston-Gonzales National Affordable Housing Act. The program provides grants on a
formula basis to entitled cities, counties and city/county consortiums to create affordable
housing for lower income households. The City of Carlsbad receives HOME funds as a member
of the Sun Diego County HOME Consortium, a group consisting of the County of Sun Diego and
various cities in the county formed for the purpose of obtaining federal HOME funds.
II. Proaram DeveloDment
The City of Carlsbad is eligible to receive CDBG funds on an annual basis. In order for Carlsbad
to receive the grants, a list of community development objectives must be developed along
with an outline of proposed projects. The City of Carlsbad must also certify that it has followed
an approved Consolidated Plan for Housing and Community Development and that not less
than 70% of the CDBG funds will be used for activities that benefit low and moderate income
persons. Low and moderate income guidelines are based upon household size and a chart is
attached for your reference.
The City is eligible to receive HOME funds on an annual basis as a member of the Sun Diego
County HOME Consortium. The City submits projects eligible for HOME funds to the Consortium
for inclusion in the County's Consolidated Plan. The eligibility of households for HOME assistance
varies with the nature of the funded activity. For rental housing and rental assistance, at least
90% of benefiting households must have incomes that are no more than 60% of the median
family income for the area. In rental projects with five or more assisted units, at least 20% of the
units must be occupied by families with incomes that do not exceed 50% of the area median
income. The incomes of households receiving HOME assistance must not exceed 80% of the
area median income.
Ill. Reauest for ProDosals
The total amount of CDBG funds from the U.S. Department of Housing & Urban Development
estimated to be available for Carlsbad in 2004-2005 is approximately $663,626. This figure
includes an estimated $597,000 in new CDBG entitlement allocation, and an estimated $66,626
available for reallocation from program income and previously approved program that have
been completed or canceled.
Of the $663,626 total CDBG funds available, $1 19,400 will be used for the City's administration of
the CDBG Program and $89,550 will be available for eligible public service activities.
Approximattely $227,338 will be available for public facilities, improvements and other eligible
activities. The remaining $227,338 in CDBG funds will be available for selected projects that will
provide affordable housing opportunities in Carlsbad.
Oraanizations are stronalv discouraaed from awlyina for funds unless they are ready to
lo
CDBG/HOME Program
Request for Proposals
Page 2
imdement the activitv DroDosed for fundina. A matching funds reauirement will be amlied to
CDBG funded Dublic facilities/improvement activities, and documentation showina use of
matchina funds will be reauired Drior to distribution of CDBG funds for activities under that
cateaorv. CDBG fundina for amounts of $100,000 or more mav be made in the form of a
deferred, no interest loan, to be foraiven in twentv vears if the facilitv remains in use for DurT)oses
as stated in the aDdication.
It is expected that approximately $306,859 in new HOME funds will be available for affordable
housing projects. The combination of 2004-2005 CDBG and HOME funds beina made available
for affordable housina totals aDDroximatelv $534.1 97. SDecificallv, the $372.602 will be used for
acquisition of DroDertv for affordable housina DurDoses. An additional $306.859 in 2003-2004
HOME funds mav also be available for amrowiate Droiects.
To develop a 2004-2005 CDBG/HOME program which meets the needs of the lower income
population, Carlsbad requests assistance from members of the community. Citizen participation
is critical to the success of the Carlsbad CDBG/HOME program. Therefore, we are encouraging
all qualified nonprofit organizations to consider the needs of low and moderate income persons
within Carlsbad and submit an application for a proposed project@) or service. The Proposal
Review Process for the CDBG/HOME Program is attached for your information.
Per federal regulations, all HOME funds must be used for affordable housing purposes and CDBG
funds may be used for, but are not limited to: public service activities, acquisition of real
property, relocation and demolition, rehabilitation of residential and nonresidential structures,
construction of public facilities and improvements and conversion of schools for eligible
purposes. The types of activities that generally are not eligible for CDBG funding include:
buildings for the general conduct of government, political activities, income payments,
construction of new housing and other facilities offering 24-hour care.
NATIONAL OBJECTIVES
The City of Carlsbad is committed to using CDBG funds to finance projects and services that
provide direct benefit to lower income residents. Every project proposed for the CDBG program
must address at least one of the three broad National Objectives for the program. The National
Objectives are:
1. Provide direct benefit to low and moderate income persons;
2. Aid in the prevention or elimination of slums or blight; and
3. Meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community where no other financial resources are available to meet such needs.
LOCAL OBJECTIVES
In addition to meeting the National Objectives, every project proposed for CDBG funding must
meet at least one of the local Community Development Objectives, which are:
1. Affordable Housina:
Provide direct benefit to lower income persons through the provision of additional
CDBG/HOME Program
Request for Proposals
Page 3
affordable housing units in Carlsbad;
Provide shelter or services to homeless or near homeless persons/families which
result in an improved situation through employment, permanent housing,
treatment of mental, or substance abuse problems, etc.; and,
Provide direct assistance to lower income households to prevent or eliminate
residential Building or Municipal Code violations and/or improve the quality of
housing units in Carlsbad through residential (rental and/or owner occupied)
rehabilitation programs.
2. SOCIAL SERVICES (GENERAL):
Provide assistance to non-profit public service providers who meet the basic
needs of lower income Carlsbad residents. Basic needs providers are defined as
those that provide food, shelter, clothing and, in some cases, health care;
Provide assistance to non-profit public service providers who offer counseling and
self-improvement programs/activities for lower income Carlsbad residents; and,
Provide assistance to non-profit public service providers who offer recreational
and/or cultural programs/activities for lower income Carlsbad residents.
3. SOCIAL SERVICES CHILDREN & ADULTS):
Provide assistance to organizations which administer programs that directly
benefit lower income children living in Carlsbad. The programs must provide one
or more of the following activities: day care, after-school care, cultural
enrichment, recreation, health care/immunization or self-improvement. The City
may also give priority to single-parent assistance programs such as counseling
services; and
Provide assistance to organizations which administer programs that directly
benefit low income adults living in Carlsbad. The programs must provide one or
more of the following activities for adults: employment services, job training, and
educational programs. Programs designed for elderly adults only must provide
one or more of the following activities: meals, homemaking or personal assistance
services, financial assistance services, counseling, transportation, or shared
housing or other housing related services.
It is the intent of the City to only approve CDBG/HOME assisted projects that do not result in the
displacement of low/moderate income persons from their homes. Therefore, all persons
submitting project proposals to the City should consider the displacement impact upon
low/moderate income households.
IV. Submission of Reauest For ProDosals
All persons, organizations, agencies, etc. wishing to submit an application for funding
consideration under the CDBG/HOME program must obtain a "Funding Proposal Application"
from the City of Carlsbad Housing and Redevelopment Department. Interested persons may
request a Funding Proposal Application by calling (760) 434-281 8.
CDBG/HOME Program
Request for Proposals
Page 4
Ten copies of each project proposal must be submitted to the attention of Frank Boensch prior to
500 p.m. on December 15, 2003 at the following address:
CITY OF CARLSBAD
HOUSING AND REDEVELOPMENT DEPARTMENT
2965 ROOSEVELT STREET, SUITE B
CARLSBAD, CA 92008
IV. Technical Assistance/Questions or Comments
City staff is available to provide technical assistance in preparing applications and to answer questions regarding the application review process. Please contact Frank
Boensch at (760) 434-281 8 for information regarding technical assistance or if you have
questions or comments on the CDBG/HOME Program.
13
EXHIBIT 4
CITY OF CARLSBAD
CDBG/HOME PROGRAM
APPLICATION REVIEW PROCESS
PURPOSE
To set forth procedures to be used for allocating the annual City of Carlsbad Home Investment
Partnership (HOME) and Community Development Block Grant (CDBG) funds.
BACKGROUND
Each year the City of Carlsbad is entitled to receive funding from the US. Department of Housing
& Urban Development through the CDBG Program to finance projects and/or services, which
benefit low/moderate income persons/households within the community. The City also receives
federal funds through the HOME Program to implement housing activities that benefit lower
income households. In response to the City's "Request for Proposals" for the CDBG/HOME
Program, the City receives numerous applications for funding from local organizations. In an
effort to facilitate the activity selection and funding allocation process, the following procedures
have been established for the program.
OBJECTIVE
The intent of this process is to streamline the CDBG/HOME funding allocation procedures and
implement specific proposal evaluation criteria which can be used to assist in the selection of
activities for funding on an annual basis. This process describes the CDBG/HOME application
process; outlines the review process for activity selection and funding recommendations; and,
summarizes the public hearing requirements. A CDBG/HOME Advisory Committee, will be
appointed to review and make recommendations to the City Council on funding levels for each
of the eligible activities submitted by organizations and/or city departments.
PROCEDURES
The goal of the City of Carlsbad is to develop a well balanced CDBG/HOME Program that
reflects the various needs of its low to moderate income residents, with three primary areas of
focus: 1) affordable housing; 2) general social services for lower income persons; and 3) services
for children and adults, including the elderly.
The following procedures outline the steps to be used by the Advisory Committee and staff of
the Housing and Redevelopment Department in selecting activities, which provide for a well
balanced program and in making recommendations for allocation of the funds on an annual
basis:
1. Interested persons, non-profit organizations, City departments and others may submit a
request for funding on the appropriate application form. A public notice in a local
newspaper of general circulation will indicate how to obtain an application and the due
date for all proposals. Generally, the application review process will begin in November
or December of each year.
2. Upon receipt of proposals/applications for funding, Housing and Redevelopment
Department staff will make a determination regarding the eligibility of each proposed
project for funding consideration under the program. Requests for funds shall be
considered for funding only if the application is complete and demonstrates that the
following conditions have been met:
a. The governing board formally authorized the organization's request for CDBG
and/or HOME funds from the City of Carlsbad and authorized official to bind
APPLICATION REVIEW PROCESS
PAGE 2
3.
4.
5.
organization into subsequent agreements for CDBG funds ;
The proposed use of funds is an eligible activity, per the Federal regulations for
the CDBG and/or HOME program;
b.
c. The organization and the proposed activity must not have any outstanding or
unresolved findings of violation of the federal regulations governing the CDBG
and/or HOME program;
d. If applying for CDBG funds, the proposed use of funds meets at least one national
objective for the CDBG program, as established by the Federal regulations;
e. If applying for CDBG funds, the proposed use of funds meets at least one local
objective for the CDBG program, as established by the City of Carlsbad's
Community Development Plan; and,
f. If applying for HOME funds, the proposed use of funds must be for the purpose of
increasing the availability of affordable housing for lower income households.
All complete applications, which have met the conditions outlined above, shall be
considered eligible for funding consideration and shall continue in the activity selection
and funding allocation process. All applications that are deemed ineligible for funding
consideration shall receive written notification that the application for funds is ineligible
due to a specified reason and will not be reviewed further by staff or the Advisory
Committee.
The Advisory Committee will consider the needs of lower income Carlsbad residents in
developing recommendations to the City Council for the funding of activities which are
the "most qualified" to meet those needs. The Committee will consist of seven (7)
members and will include the following representatives to be appointed by the City
Council: Senior Commissioner, Planning Commissioner, Housing Commissioner, and four
citizens-at-large (one from each quadrant of the City).
Each eligible application for funds shall be reviewed and evaluated, for ranking
purposes, based upon the criteria outlined below. Advisory Committee Members and
Housing and Redevelopment Department staff will evaluate each eligible
proposal/application for funds and assign a score based on a maximum 100 point scale
using the following criteria:
a, ORGANIZATIONAL ABILITY/CAPACITY Maximum of 25 Points
i. Experience of organization in providing 5 Points services to low/moderate income
persons/households and in providing the
proposed activity.
Capacity/ability of staff assigned to
implement proposed activity.
administration of CDBG or other State or
Federal funds.
ii.
ii. Organization's experience with the
5 Points
5 Points
iv. Level of ability demonstrated by organization
to provide services and to adhere to
applicable local, State, or Federal regulations
governing funding sources.
10 Points
APPLICATION REVIEW PROCESS
PAGE 3
b. FINANCIAL CAPACITY/STABILITY
I,
II. Relatively stable financial position
Leveraging of CDBG funds with outside
resources to finance proposed activity,
c IMPLEMENTATION OF ACTIVITY
i. Demonstration of organization's readiness to
implement proposed activity
d BENEFITS/BENEFICIARIES
i.
ii.
Accessibility of activity for use by Carlsbad
clients.
Extent to which proposed activity benefits low
income persons/households (50% of median
family income).
Extent to which proposed activity benefits low
income Carlsbad households
Extent to which proposed activity meets the
needs of low income residents
iii.
iv.
Maximum of 25 Points
15 Points
10 Points
Maximum of 10 Points
10 Points
Maximum of 40 Points
10 Points
10 Points
10 Points
10 Points
6. To facilitate the complete evaluation of eligible proposals/applications, applicants will
be given the opportunity to participate in a 10 minute interview with the Funding
Advisory Committee and staff. The public will also be given the opportunity to comment
on the eligible proposals being considered for funding at a City Council meeting.
The interview will provide the Advisory Committee and staff with an opportunity to obtain
additional information regarding the organization and the proposed activity that may
not have been provided, or was unclear in the application. Applicants should provide
any documents that may assist the Advisory Committee and staff in evaluating the
proposal/application Drier to this interview.
7. Following the interview of each eligible proposal/application, Advisory Committee
Members and staff will complete their evaluation of the proposal according to the
criteria noted above. Committee Members will then submit their proposal scores to staff
for averaging. Proposals must receive a minimum average score of 50 out of 100 points
to remain eligible for funding, Staff will then rank and categorize the eligible
proposals/applications into the following four classifications:
a.
b.
c.
d.
Public services/facilities for the purpose of providing or maintaining affordable
housing;
Public services/facilities for the purpose of providing general social services; and
Public services/facilities for the purpose of providing specialized social services for
children and adults.
Acquisition of property for the purpose of creating new affordable housing
opportunities.
This information will then be presented to the Advisory Committee for further review to
determine the level of funding to be recommended for each proposal.
8. It is the Advisory Committee's responsibility to make a recommendation on the level of
funding to be allocated to the eligible activities according to the order the
proposals/applications were ranked within each classification. The Advisory Committee
shall work from the top of each list to the bottom, taking one proposal at a time on a
APPLICATION REVIEW PROCESS
PAGE 4
Housing General Social
Services
1. 1.
2. 2.
3. 3.
TOTAL TOTAL
rotation basis from each classification, and recommend a funding level for the proposal
until all available funds have been allocated to eligible activities. This process will be
used to make funding recommendations for public service, public facility/other, and
affordable housing proposals.
Social Services -
Children & Adults
1.
2.
3.
TOTAL
Recommended funding amounts will be distributed evenly among the three public
service categories (housing, general social services, and specialized social services for
children or adults). The minimum funding level for each recommended activity shall be
$5,000, but shall not exceed the requested funding amount.
EXAMPLE: The Advisory Committee shall take the first public service activity listed within
"Affordable Housing" and make a funding recommendation for this activity. Then, the
Committee will consider a funding recommendation for the first public service activity
listed under "General Social Services" and so on. Once a recommendation for funding
has been made for an activity within each of the three classifications, the Committee will
then move to the next activity listed. This process will be repeated to also develop
funding recommendations for affordable housing proposals.
TOTAL FUNDS ALLOCATED $
TOTAL FUNDS AVAILABLE $
FUNDS OVER/UNDER TOTAL AVAILABLE $
9. The Advisory Committee's funding recommendations will be presented to the City
Council for action during a public hearing. All applications submitted and the
funding recommendations made by the Advisory Committee will be submitted to
the City Council for consideration by the end of April of each year.
10. After accepting public comments on the proposals and recommendations, the
City Council may accept the Committee's recommendations as submitted or
modify them as necessary to meet the needs of low/moderate income persons
within the community.
11. Following City Council action, a Consolidated Funding Plan, including the list of
selected activities and funding amounts for the CDBG/HOME Program, will be
submitted to the U.S. Department of Housing and Urban Development for final
approval.
Corn m u n ity
Resource
Center
August 29,2003
City Of Carlsbad
Housing and Redevelopment Department
2965 Roosevelt St Suite B
Carlsbad, CA 92008
Dear City Officials:
EXHIBIT 5
i
As the Executive Director of the Community Resource Center,
with many other local non-profits to request that the current
matching requirement placed upon CDBG funding be modified
join
As
you are aware, it's current state makes use of these funds extremely
prohibitive for many worthwhile organization serving the north
coastal community.
Currently, for a non-profit agency to access these critical CDBG
funds for facilities improvement they must match dollar for dollar any
allocation. This stipulation makes it nearly impossible for non-profits
to utilize these funds. As you know, the current downturn in the
economic climate has left very few non-profits with reserve funds to
use for the required match, as we must devote every unrestricted
dollar to ensuring the growing needs of the Carlsbad Community are
met.
Along with my fellow non-profit leaders, I am asking that the
matching allocation be placed only on grants that exceed $25,000. I
strongly believe that this will not only meet the needs of non-profits
that serve the City so well, but also serves the philosophy as to why
the matching requirements were instituted in the first place.
Sincerely,
Donna Montegna LCSW 0
Executive Director
Community Resource Center
Administrative Office Thrift Store Encinitas Social Services Transitional Housing
650 Second Street
Encinitas, California 92024 650 Second Street Encinitas. California 92024 Encinitas, California 92023 Telephone: (760) 753-1156 Encinitas, California 92024 Telephone: (760) 753-8300 Telephone: (760) 632-9936 Fax: (760) 753-0252 Telephone: (760) 753-1156 Fax: (760) 753-0252 Fax: (760) 753-0252
Operations Director 656 Second Street P.O. Box 234294
Fax: (760) 753-0252
Libre Services for Women and Children
P.O. Box 234294
Encinitas, California 92023
Telephone: (760) 753-1156
Fax: (760) 753-0252
24-Hour Domestic Violence
Hotline: (760) 633-1111
e EXHIBIT 5
BOYS & GIRLS CLUBS
OF CARLSBAD
August 25,2003
City Of Carlsbad
Housing and Redevelopment Department
2965 Roosevelt St Suite B
Carlsbad, CA 92008
Dear City Officials:
Many local non-profits would like to ask that the current matching
requirement placed upon CDBG funding be modified, as in it's current
state makes use of these funds too prohibitive.
Currently, for a non-profit business to access these critical funds to
improve their facilities they must match dollar for dollar any allocation.
This stipulation makes it nearly impossible for a non-profit to utilize these
funds as given the current economic climate very few non-profits have
reserve funds to use for a match as every dollar is being stretched to meet
the tremendous needs the Carlsbad Community already has.
We are asking that the matching allocation be placed only on grants that
exceed $25,000. We feel that this will not only meet the needs of the non-
profits that serve the City so well, but also serves the philosophy as to why
the matching requirements were instituted in the first place.
Sincerely,
Kon Sipiora
CPO
Boys & Girls Clubs of Carlsbad
Administrative Office
Post Office Box 913
Carlsbad, CA 92018
(760) 729-0207 FAX (760) 729-2279 www.bgccarlsbad.org
Ca Costa Branch 7805 Centella Street Carlsbad, CA 92009
(760) 944-921 1
FAX (760) 944-01 50
Yillaae Branch 3: ? 5 Rocrevel! S?m?
Carlsbad, CA 92008
(760) 729-0956 FAX (760) 729-2279
Board Of Directors
Patrick Casinelli, President Liz Carnes *
Dawn Hall Cauthen
Scott Chelberg Gasper A. Chifici, PE Frank E. Cowell 111
Colby Geller
Rich Goldman
Jeb 8. Hall, Esq.
David Kulchin**
Jason Labrum,CFM William D. Long Richard Macgurn*'
Kay Matherly**
Luke Matteson Alyssa Mercier Brian Milich
Betty Moore
Jim Morrison' Eleanor Murrell*' Greg Nelson'
Bailey Noble'"
Gordon Schmidt,CPI
Ernie Soczka Steve Tague
Walter Winrow
Dennis Wood,PE Past President* Executive Officers"
Corporate Partners Aegis Electronic Group, Inc. Standard Pacific Homes
The Corky McMillin Companies/
Brookfield Homes Retirement Solutions, Inc.
Chief Professional Officer
Ronald Sipiora
The mission of the Boys & Girls Clubs of Carlsbad is to provide activities and
experiences that enrich the lives of young people in our community. \- Ghl, I 6 \zuts
NCHS
A family of health centers
IRMA COTA, M.P.H.
Chief Executive Officer
CORPORATE ADMINISTRATIVE 0 150 Valpreda Road
Son Marcos, CA 92069 (760) 736-6700
Fax (760) 736-6782
CARLSBAD FAMILY MEDICINE
3050 Madison Street
Carlsbad, CA 92008 (760) 7207766
Fax (760) 7207204
ENClNlTAS WOMEN'S & CHILDREN'S 0 HEALTH CENTER 332 Santa Fe Drive, #150
Encinitas, CA 92024
Fax (7601 943.1661
ENClNlTAS HEALTH CENTER 629 Second Street
Encinitas, CA 92024
Fax (760) 753-7259
MISSION MESA DENTAL 2201 Mission Avenue, #lo3
Oceanside, CA 92054 17601 400-0277
Fox (760) 4000402
MISSION MESA PEDIATRICS 22 10 Mesa Drive, Ste. 12
Oceanside, CA 92054 (760) 966-3306
Fax (760) 966-3310
MISSION MESA WOMEN'S HEALTH CENTER 22 IO Mesa Drive, #5
Oceanside, CA 92054 (760) 757-5841 Fax 1760) 967-4863
OCEANSIDE - CARLSBAD HEALTH CENTER 408 Cassidy Street
Oceanside, CA 92054 (760) 757-4566
Fax (760) 757.3004
RAMONA HEALTH CENTER 217 East Earlham Ramona, CA 92065 (760) 789-1223
Fax (760) 789.3 152
SAN MARCOS HEALTH CENTER 150 Valpreda Road
Son Marcas, CA 92069 (760) 736-6767
Fax (760) 736-6797
WIC 1760) 752.4324
HIV/AIDS CASE MANAGEMENT (7601 736-6725
(760) 943.9994
1760) 753-7842
NORTH f!!& COUNTY HEALTH
SERVICES
EXHIBIT 5
At the Heart of Your Healthcare!
August 22,2003
Frank Bench, Management Analyst
Housing and Redevelopment Department
City of Carlsbad
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
Dear Mr. Bench and City Council Members:
We at North County Health Services are concerned about the current matching
requirement placed upon CDBG funding that requires a cash dollar-for-dollar
match. For many small non-profits and even larger ones, it is a burden,
especially with budget cuts looming for many of us. Renovations or repairs may
be needed for a facility, but the cash match will make it prohibitive.
We ask that you consider in-kind matches instead, for grants that are $25,000 or
less. This is a more reasonable requirement that will allow more flexibility for
organizations. It will allow them to continue to provide their services to the
residents of Carlsbad.
If I can provide additional information, don't hesitate to call at (760)736-6755.
Thank you for your consideration.
Sincerely,
hacota, MPH I
Chief Executive Officer
NCHS
Serving community health care needs since I973
NORTH COUNTY LIFELINE, INC.
A United Wq Member Agency / Funded by the County of San Diego
*&-*#-+
September 23,2003
City of Carlsbad
Housing and Redevelopment Department
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
Re: CDBG Regulations
EXHIBIT 5
North County Lifeline has been a recipient of CDBG funds in the past for both program
operations and capital projects. The funds that we have received from the City of Carlsbad have
greatly assisted us in expanding our services to Carlsbad residents and to ensure improved
accessibility to all North County residents.
I am aware of the one for one match requirement the City of Carlsbad has placed on CDBG
capital funds. I am asking that you reconsider this decision, as many very worthwhile and much
needed projects for Carlsbad residents may not be funded as a result of this barrier. CDBG funds
already carry with them many restrictions, and for a local city to add to these makes it very
difficult for non-profit agencies to plan and prioritize the services and purchases to best meet the
City's needs.
Non-profits are continually fundraising to bring services to your residents. They pick up services
and provide programs where city government does not have the funding to do so. Cities and non-
profits need to continue to work in partnership to address the needs of residents for the benefit of
our community as a whole. As a Carlsbad resident, I know that funds are limited, but I would
like to see this store of money be more easily accessible to non-profits.
I would be happy to provide you with any additional information or answer any questions you
may have in regards to this issue.
Thank you for your consideration.
Very truly yours,
Shirley Cole I Executive Director
cc: Ron Sipiora, Boys & Girls Club of Carlsbad
MAIN OFFICE: 200 Michigan Avenue *Vista, CA92084 (760) 726-4900 FAX (760) 726-6102 http://www.nclifeline.org
0 COASTALOFFICE: 1lOCopperwood Way, SuiteQ-Oceanside, CA92054-(760) 757-0118*FAX(760)757-01%
heart at tu *q
Lw- ' , CA-%20254'?6Cl)739- IO60 *-FW%0)-739=- cIN D, E cou I( ,y THE UNITED WA
2004-2005 CDBG/HOME PROGRAMCommunity Development Block Grant (CDBG)Home Investment Partnership (HOME)
CDBG/HOME ProgramI. Program BackgroundII. Funding AvailabilityIII. Application Review and Funding ProcessIV. Recommendations for Council Actions
I. BACKGROUND CDBG Serve needs of lower income persons Develop viable communities HOME Improve affordable housing opportunities for lower income persons
National Objectives Provide benefits to lower income persons. Aid in the prevention or elimination of slums or blight. Meet other urgent needs when existing conditions pose a serious threat to a community and no other funds are available to meet those needs.
Funding Plan StrategyLocal Objective Categories Affordable Housing General Services Specialized Services
HOME Eligible Activities Property Acquisition Housing Rehabilitation New Construction Rental Assistance and Security Deposits Home Buyer Assistance
II. FUNDING AVAILABILITY No recommended changes to distribution of funds as approved by Council for last year’s application and funding process.
CDBG/HOME FUNDS Activities 2004-2005 Grant Reallocations and Income Total Funds Available CDBG Public Service (15%) 89,550 89,550 Program Admin. (20%) 119,400 119,400 Facilities, Improvements, and Other Eligible Activities194,025 33,313 227,338 Affordable Housing 194,025 33,313 227,338 Subtotal 597,000 66,626 663,626 HOME Housing Programs/Projects 306,859 306,859 613,718 Subtotal 306,859 306,859 613,718 TOTAL 903,859 373,485 1,277,344
III. Application Review and Funding Process Notices placed in newspaper and mailed to those on CDBG/HOME interest list. Applications available from the Housing & Redevelopment Dept. 2965 Roosevelt Street, Suite B Phone No. 760-434-2818 Deadline for submission: Dec. 15, 2003
CDBG/HOMEAdvisory Committee Planning Commissioner (Vacant) Housing Commissioner (Vacant) Senior Commissioner Southeast Quadrant Resident Northeast Quadrant Resident (Vacant) Northwest Quadrant Resident (Vacant) Southwest Quadrant Resident (Vacant)
Application Review and Funding Process Applications are reviewed for eligibility. Eligible applications are evaluated and scored.
Evaluation CriteriaCriteria Points Possible Organization Ability/Capacity 25 Financial Capacity 25 Implementation of Activity 10 Benefits 40 TOTAL 100
Application Review andFunding Process Committee interviews applicants. Committee develops recommended funding levels for Council consideration. City Council holds public hearing on proposals and makes final decision on funding.
IV. REQUESTED ACTIONS Accept Public Comments and Approve the CDBG/HOME Funding Plan Strategy Authorize Staff to Distribute Requests for Proposals Approve the Proposed Application Review and Funding Process
2004-2005 CDBG/HOME Program