HomeMy WebLinkAbout2003-12-16; City Council; 17412; Approval of Purchase of Ford TrucksCITY OF CARLSBAD - AGENDA BILL @
17,412
MTG. 12/16/03
DEPT. FIN
- TITLE: DEPT.HD. & APPROVAL OF PURCHASE OF FORD TRUCKS CITY ATTY.
ciTy MGRa
RECOMMENDED ACTION:
Adopt Resolution No. 2003-330 approving the purchase of five Ford trucks from Ken Grody Ford.
ITEM EXPLANATION:
Funds are appropriated in the 2003 -2004 fiscal year budget for the purchase of two pickup and three
flatbed trucks to replace vehicles currently in the fleet that have exceeded the age and mileage
requirements of the City's vehicle replacement program.
In accordance with Section 3.28.050 of the Municipal Code, Notice to Bidders was mailed to fourteen
vendors. On November 20, 2003 seven bids were received, opened, witnessed and recorded. In
accordance with the Municipal Code, a best value evaluation was completed. The bids were
evaluated by staff for cost, delivery schedule, conformance to specifications and any unspecified
value-added offerings. The bid submitted by Ken Grody Ford was determined to be the best value.
The bid was also the lowest cost for the vehicles.
Total cost for the five trucks is $1 37,564.43 including sales tax.
FISCAL IMPACT:
Unencumbered funds are available in the Vehicle Replacement Capital Outlay Account for the
purchase of the vehicles.
EXHIBITS:
1. Resolution No. 2003-330 approving the purchase of five Ford trucks from Ken Grody Ford.
2. Tabulation of Bids.
DEPARTMENT CONTACT: Jim Sartorio, (760) 602-2430, jsart@ci.cartsbad.ca.us
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RESOLUTION NO. 2003-330
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE
OF FIVE FORD TRUCKS
WHEREAS, the City of Carlsbad wishes to purchase five Ford trucks; and
WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that materials and
services costing over thirty thousand dollars must be obtained through formal bidding procedures;
and
WHEREAS, bid proposals were submitted by seven vendors and the bid of Ken Grody Ford
was determined to be the best value to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order
to Ken Grody Ford, 5555 Paseo del Norte, Carlsbad, CA 92008 in the amount of
$1 37,564.43 including sales tax.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City
of Carlsbad held on the 16th day of DECEMBER ,2003, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
NOES: None
ABSENT: None
ATTEqT: /
(SEAL)
EXHIBIT 2
CITY OF CARLSBAD BID TABULATION SHEET
BID NO. 04-08
2004 FORD F150, F250 AND F350 TRUCKS
BID OPENING DATE & TIME: ........................................ November 20, 2003, 11:OO a.m.
LOCATION: ......................................................................................... 1635 Faraday Ave
# CONTRACTOR NAM E/CITY TOTAL COST
1. FAIRWAY FORD - PLACENTIA 140,3287.21
2. PACIFIC FORD - LONG BEACH 143,189.81
3. NORTH COUNTY FORD -VISTA 140,559.87
4. NELSON FORD - FERGUS FALLS MN 139,897.21
5. ENCINITAS FORD - ENCINITAS 143,422.79
6. KEN GRODY FORD - CARLSBAD 137,564.43
7. RACEWAY FORD - RIVERSIDE 143,556.39
3 12/02/2003 12:33 PM