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HomeMy WebLinkAbout2003-12-16; City Council; 17425; Water Recycling Facility Pipeline to D TanksCITY OF CARLSBADKARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BI LB# 17,425 ITG. 12/16/03 IEPT. ENG TITLE: ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE CARLSBAD WATER FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, RECYCLING FACILITY PIPELINE TO “D TANKS REACHES 1 & 3, PHASE II PROJECT, PROJECT NOS. 3887-A AND 3667 CITY ATTY. \ CITY MGR.&k RECOMMENDED ACTION: City Council of the City of Carlsbad Adopt Resolution No. 2003-344 accepting bids and awarding a contract for the construction of the Carlsbad Water Recycling Facility Pipeline to ‘ID” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667. Board of Directors of Carlsbad Municipal Water District (CMWD) Adopt Resolution No. accepting bids and awarding a contract for the construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667. 1198 ITEM EXPLANATION: The Carlsbad Water Recycling Facility (CWRF) Pipeline to “D” Tanks Reaches 1 & 3, Project Nos. 3887-A and 3667, construction contract is part of the Encina Basin Water Reclamation Program, Phase II Project (Phase 11). These pipelines will increase the capacity of the recycled water system from 3 mgd to 8 mgd by connecting the CWRF, currently under construction, to the recycled water system and will provide recycled water to Phase II customers. Included in this contract are approximately 6,900 feet of 24-inch transmission main, approximately 17,300 feet of distribution pipeline ranging from 4-inch to 12-inch, in addition to a pressure reducing station located on Avenida Encinas. The project design also includes a full-width pavement overlay for a reach of Paseo del Norte and Camino del Parque to minimize community impacts. On August 19, 2003, the plans and specifications for the CWRF Pipeline to “D” Tanks Reaches 1 & 3, Project Nos. 3887-A and 3667 were approved and were advertised for construction bids. On November 4, 2003, the following seven (7) sealed bids were received: The Engineer‘s Estimate for construction of Project Nos. 3887-A and 3667 was $4,129,500. FCI Constructors, submitted the lowest bid in the amount of $3,438,780. The documents submitted by FCI Constructors for the project have been reviewed and analyzed by the engineering staff and found to be in order. The Engineering staff, therefore, recommends the award of the construction contract for Project Nos. 3887-A and 3667 to FCI Constructors. ENVIRONMENTAL REVIEW: The pipeline project is a part of the Phase II Project, Encina Basin Water Reclamation Program (Phase 11). A Mitigated Negative Declaration (MND) was prepared for the Phase II project. The Carlsbad City Council approved the MND on January 25, 2000 under Case No. EIA 99-09, Resolution No. 2000-37. The United States Department of the Interior completed its review of the Phase II project for compliance with the National Environmental Policy Act (NEPA) and formally approved the NEPA on March 1,2002. i Page 2 of Agenda Bill No. 17 I 425 Inspection, Testing, and Construction Management (5%) Total PiDeline Cost FISCAL IMPACT: $1 64,700 $4.360.98 1 The estimated cost of the subject pipeline project and pavement overlay is summarized in Table 1 below: Construction Contingency (1 0%) Inspection, Testing, and Construction Management (1 5%) Total Pavement Overlay Cost I I Construction Contingency (6%) I $213,700 I $1 4,500 $21,700 $1 80.790 3887A 3887B 3887B I I ~, , 3667 I Pavement Overlay Reach 2 Ave. Encinas $424,000 Alga, Poinsettia, Melrose $3,578,000 Bressi Ranch $1.859.000 I I Construction Cost (FCI Constructors) I $1 44,m 3887D 3887 E Cannon/College $557,000 Poinsettia Lane Reach C $600.000 The pavement overlay will be funded with Proposition “A” Local Funds (TransNet) from the Pavement Management Program, Project No. 3667. 38876 3887G 3887H Table 2 summarizes the total project cost of all the pipeline contracts comprising the Encina Basin Water Reclamation Program, Phase II Pipeline Project 3887. All costs in Table 2 are estimates. The costs shown in bold have been awarded for construction with exception to this project. Rancho Santa Fe Road, Phase I Rancho Santa Fe Road, Phase II El Carnino Real, Cassia to PAR $1 26,000 $869,000 $1.81 1.000 I 3887A I Reach 1 & 3 of CWRF to “D” Tanks I $4,361,000 I On December 2, 2003, the Board of Directors appropriated an additional $2,149,000 to the pipeline projects for a total appropriation of $1 9,810,000. Therefore there are sufficient funds to construct this project. Page 3 of Agenda Bill No. l7 425 EXHIBITS: 1. Location Map. 2. City Council of the City of Carlsbad Resolution No. 2003-344 accepting bids and awarding a contract for the construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667. 3. Board of Directors of Carlsbad Municipal Water District (CMWD) Resolution No. accepting bids and awarding a contract for the construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667. 1198 DEPARTMENT CONTACT Christopher Muehlbacher, (760) 602-2736, cmueh Qci.carlsbad.ca.us 3 LOCATION MAP PROJECT NAME ENClNA BASIN WATER RECLAMATION PROGRAM PHASE I1 PROJECT . RECYCLED WATER PIPELINES FROM THE CARlSBh WATER RECYCLlNG FACILITY ro THE PTANKS SITE, REACHES I 3 ' REACH2 CONSTRUCTED UNDER REIAti8URSEMENT AGREEMENT PROPOSED RECYCLED WATERLINES EXISTING RECYCLED WATERLINES (ORIGINAL AGREEMENT) -=---=--11- PROJECT EXH'IBIT N u M BE R 38871A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2003-344 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE CARLSBAD WATER RECYCLING FACILITY PIPELINE TO “D” TANKS REACHES 1 & 3, FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE II PROJECT, PROJECT NOS. 3887-A AND 3667. WHEREAS, on August 19, 2003, the plans and specifications for construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667 were approved; and WHEREAS, seven (7) sealed bids were received on November 4, 2003 at 4:OO p.m. for the project; and WHEREAS, the lowest responsive, responsible bid for the project was submitted by FCI Constructors, Inc., in the amount of $3,438,780; and WHEREAS, Subsection 3.28.1 72(c)(l) of the Carlsbad Municipal Code authorizes the City Manager to approve change orders in the amount equal to the contingency set at the time of the bid award. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. That the above recitations are true and correct. That the low bid submitted by FCI Constructors, in the amount of $3,438,780 for the construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, ’or the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667 is hereby accepted and the Mayor is hereby authorized and directed to execute a contract :he ref0 r . 3. That the City Manager is hereby authorized to approve construction change orders -rp to $228,200 for Project Nos. 3887-A and 3667. I/ N N 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the award of this contract is contingent upon FCI Constructors, executing the required contract and submitting the required bonds and insurance policies, as described in the sontract, within twenty (20) days of adoption of this resolution with the understanding that [he City Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 7eld on the 16th day of DECEMBER ,2003 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard NOES: None 9TTEST: -0Rf;lAINEfM. WOOD, City Clerk (SEAL) Page 2 of 2 of Resolution No. 2003-344 1 2 3 4 5 6 7 0 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 LA. J, ... .F RESOLUTION NO. ‘lg8 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE CARLSBAD WATER RECYCLING FACILITY PIPELINE TO ‘ID’ TANKS REACHES 1 & 3, FOR THE ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE II PROJECT, PROJECT NOS. 3887-A AND 3667. WHEREAS, on August 19, 2003, the plans and specifications for construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667 were approved; and WHEREAS, seven (7) sealed bids were received on November 4, 2003 at 4:OO p.m. for the project; and WHEREAS, the lowest responsive, responsible bid for the project was submitted by FCI Constructors, Inc., in the amount of $3,438,780; and WHEREAS, Subsection 3.28.1 72(c)(l) of the Carlsbad Municipal Code authorizes the Executive Manager to approve change orders in the amount equal to the contingency set at the time of the bid award. NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal Water District of the City of Carlsbad, California, as follows: 1. 2. That the above recitations are true and correct. That the low bid submitted by FCI Constructors, in the amount of $3,438,780 for the construction of the Carlsbad Water Recycling Facility Pipeline to “D” Tanks Reaches 1 & 3, for the Encina Basin Water Reclamation Program, Phase II Project, Project Nos. 3887-A and 3667 is hereby accepted and the President is hereby authorized and directed to execute a contract therefor. 3. That the Executive Manager is hereby authorized to approve construction change orders up to $228,200 for Project Nos. 3887-A and 3667. /I1 Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the award of this contract is contingent upon FCI Constructors, executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution with the understanding that the Executive Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Water District held on the 16th day of DECEMBER , 2003 by the following vote, to wit: AYES: Board Nembers Lewis, Finnila, Kulchin, Hall and Packard NOES: None ABSENT: Non 4TTEST __ -- -ORRAII(JE M. WOOD, Secretary Page 2 of 2 of Resolution No. 1198 (CMWD) (SEAL)