HomeMy WebLinkAbout2003-12-16; City Council; 17426; Community Activity Grants Program FundingTITLE: AB# 17,426
12-16-03 MTG. tBX"88 COMMUNITY ACTIVITY GRANTS PROGRAM
DEPT. FIN CITY MGR. 2003-04 FUNDING RECOMMENDATION
RECOMMENDED ACTION:
Adopt Resolution No. 2003-345 accepting the recommendation of the Community
Activity Grant Citizen Review Committee and allocating funds to the organizations identified.
ITEM EXPLANATION:
Under the guidelines established in Council Policy #51, attached as Exhibit I, a seven-
member Citizen Review Committee was appointed by the City Council to review the 2003-04
Community Activity Grant applications and make recommendations to Council. These
guidelines specify that a review panel be made up of one representative from each quadrant
of the City, one Senior Commission member, one Library Board member, and one Parks and
Recreation Commission member.
The grant applications were due to the Finance Department by October 17, 2003. A total of
16 grant applications were received with funding requests totaling approximately $238,000.
The Citizen Review Committee met four times during the months of October and November.
They reviewed the applications, interviewed the top applicants, and evaluated the grant
requests based on level of enrichment, experience and background, and scope of project.
As a result of their review and evaluation, a total of $56,600 in funding is being
recommended for six of the requests.
The table in Exhibit 2 summarizes the grant requests and the Citizen Review Committee's
recommendations for funding.
FISCAL IMPACT:
The 2003-04 operating budget contains an appropriation of $60,000 for Community Activity
Grants. No further appropriations are required.
EXHIBITS:
1. Council Policy #51
2. Summary of 2003-04 Community Activity Grant requests and recommended funding.
3. Resolution No. 2003-345 accepting the recommendation of the Community
Activity Grant Council subcommittee and allocating funds to the organizations identified.
Department Contact: Cheryl Gerhardt (760) 602-2340, cgerh@ci.carlsbad.ca.us
Exhibit I
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Policy No. 51
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
Date Issued 10/14/03
Effective Date 10/14/03
Cancellation Date n/a
Supersedes No. 3/24/92
General Subject: Community Activity Funding
Specific Subject: Process for Funding Community Activities
I
Copies to: City Council, City Manager, City Attorney, Department and
Heads, Employee Bulletin Boards, Press, File
Division
BACKGROUND:
activities with General Fund monies. This has included the allocation of funds to agencies
that provide various enrichment programs to Carlsbad residents and visitors. During the
2003-04 budget process, the City Council directed a council subcommittee to evaluate the
current process and recommend changes to facilitate that process. The following policy
outlines those changes.
The City Council has, in the past, chosen to fund community
PURPOSE: To establish the process for distributing funds for community activities.
POLICY:
1. It is the policy of the City of Carlsbad to allocate funds for
community activities.
2. Programs funded under this policy may receive grants for no
more than 3 years.
3. Community Activity Grants
a.
the community.
These grants provide fimding for enrichment programs for
b.
annually during the budget process.
The amount of funds to be allocated will be determined
c.
notified of the application process.
Once the budget is adopted interested groups will be
d. The application process will consist of the following:
i. City application for funds
ii. Public hearing before a citizen review panel
iii. Recommendations submitted to City Council.
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e. The City Council will establish a review panel comprised
of citizens and city staff to evaluate the applications, and
make recommendations to the City Council. The review
panel will be comprised of the following: One
representative from each quadrant of the City, one
member of the Senior Commission, the Library Board,
and the Parks & Recreation Commission.
4. Special Event Grants
a. These grants provide city funding for Special Events in the
city of citywide interest.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council’s contingency
account.
d. The application process will consist of the following:
i. Special event application
ii. Special Event Grant supplemental application
iii. Approval of special event by special events
iv. Allocation of fimding by the City Council
committee
5. Winning - Teams Grants
a. These grants provide hnding to youth teams to offset the
cost of travel expenses to national championship
competitions.
These grants can be requested any time of the year.
The requests will be funded from Council’s contingency
account.
i. The participants are all 18 years of age or under.
ii. The group or team is an organized non-profit
corporation or agency.
iii. The request for funding must be made prior to the
date of the event.
iv. At least 90% of the participants in the team or
group are residents of Carlsbad.
The application process will consist of the following:
i. Written request to Council
ii. Allocation of hnding by the City Council
b.
c.
d. Eligibility requirements are:
e.
6. This policy may be amended as necessary.
J
EXHIBIT 2
Summary of 2003-04 Community Activity Grant Requests
Grant Recommended
Applicant Program Description Request Funding
Tri-City Hospital
Foundation
Museum of Making
Music
Buddy Bowl, Inc.
Choral Booster Club
Hospice of the North
Coast
From the Inside Out
Carlsbad Village
Business Association
Ronald Bourdages
North Countv Child Studv Center $ 10,295
Funding for the North County Child Study Center, located in Carlsbad,
which specializes in assessment, diagnosis, and treatment of children
and youth (ages 2-18) suffering from ADD, tourette syndrome, autism,
depression and other development and behavioral disorders.
Summer Sounds 5,950 A new three-month summer series that features musically oriented activities
for people of all ages an musical level.
Buddv Bowl 2003 2,000
To help fund the operating costs of Buddy Bowl 2003 which is a flag football
tournament held at Camp Pendleton to fundraise money for the Challenged
Athletes Foundation (CAF). The CAF assists and promotes physically disabled
individuals in their competitive athletic pursuits.
Beach ExDlosion 5,000
Funding for a national competition of show choirs to held locally. This entertaining
event will be promoted to the general population of Carlsbad.
Proiects funding 11,850
Funding request is for the following programs offered by Hospice: memory books,
Hope Center library update, School outreach and support, Camp HOPE, Teen
grief support, Mailing program printing, and the Teddy Bear Project.
Proiect Choice/Convicts reachinu out to PeoDle
An ongoing prison visitation juvenile delinquency crime prevention-intervention
program.
15,000
Proaram funding 30,000
Funding will be used to enhance and expand the reach and impact of some of the
current activities now being completed by the CVBA.
Maestro Goes to the Movies concert
Program is designed to educate and entertain children and their parents and
teachers about music, musical instruments and the joys and appreciation of
music.
7,570
Palomar Transportation Summer Weekend Shuttle 15,000
This would be a free shuttle within Carlsbad on weekends during June, July and
August for Carlsbad residents and visitors.
Laurie Boone "Historv of Carlsbad" Prowam 5,775
This program will be presented to all third grade students in Carlsbad to provide
an informative and historically accurate lesson on our community.
0
5,950
0
5,000
1 1,850
0
0
Kim Blaylock Heart to Heart 5,000 7,500
Funding would be for training on the use of Automatic External Defibrillators
and purchase of three devices to put in the community.
Children's Discovery Museum Emansion Proiect 50,000 22,300
Museum of North San Support for one time expenses related to the expansion of the facilities and
Diego County programs at their new location on State Street.
Kids are Worth a Taste of Carlsbad Student Art Show 10,227 0
' EXHIBIT 2
Grant Recommended Applicant Program Description Request Funding
Million Funding request is for the student art show at the Taste of Carlsbad annual
fundraiser. Grant money will be used to frame art, and for promotional materials
for the event and purchase and rental of tables.
Kathy Cook Project Accessible Carlsbad 60,000 0
Provide improved beach accessibility by operating a public power beach
wheelchair program in Carlsbad.
Buena Vista Exhibit Renewal Proiect 4,000 4,000
Audubon Society Funding for two new multimedia exhibit kiosks, renovating existing exhibits, and
supporting interpretative signage and educational materials.
Total Requests $237,667 $ 56,600
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Exhibit 3
RESOLUTION NO. 2003-345
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE RECOMMENDATION OF
THE COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE
AND ALLOCATING FUNDS TO THE ORGANIZATIONS IDENTIFIED
WHEREAS, the City Council of the City of Carlsbad, California, appointed a seven-
member Citizen Review Committee to review Community Activity Grant applications and make a
recommendation for funding; and;
WHEREAS, the Citizen Review Committee has recommended six organizations and their
funding level.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the following organizations are hereby granted funds in the amounts shown from
the Community Activity Grants fund for the 2003-04 fiscal year in accordance with Council Policy
#51:
Choral Booster Club - Beach Explosion event
Buena Vista Audubon Society - Exhibit Renewal project
Museum of Making Music - Summer Sounds Program
Heart to Heart - Automatic External Defibrillators
Children’s Discovery Museum - Expansion Project
Hospice of the North Coast - Community Bereavement
$5,000
4,000
5,950
7,500
22,300
1 1,850
TOTAL
Ill
Ill
Ill
Ill
Ill
$56.600
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 16th day of DECEMBER , 2003 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard n
NOES: None
ABSENT: None
CLAUDE A. LE&IS, Mayor
ATTEST:
LORRAINE M. WOOD, City Clerk
Page 2 of 2 of Resolution No. 2003-345
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COMMUNITY ACTIVITY GRANTS
PAST RECIPIENTS
Museum of Makina Music - Maaical Music Show
I Barrio Carlsbad Fiesta - 2001 I $ 10.000 I
$ 13,000
I Maanolia Elementarv Deaf Studies Curriculum I $ 10.000 I
I Buena Vista Laaoon Nature Center Signs I $ 4,800 I
COMMUNITY FUNDING OUTSIDE THE GRANTS PROCESS
PAST RECIPIENTS