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HomeMy WebLinkAbout2004-01-20; City Council; 17469; Community Acitivity Grants Programu DEPTHD. (v TITLE: AB# 17,469 MTG. 1/20/04 COMMUNITY ACTIVITY GRANTS PROGRAM DEPT. FIN RECOMMENDED ACTION: Adopt Resolution No. 2004-023 amending Council Policy #51. ITEM EXPLANATION: On December 16, 2003, the Council unanimously adopted the resolution approving the recommendations of the Community Activity Grant Citizen Review Committee for the 2003- 04 Community Activity Grants. The Council also indicated that they wished to revise Council Policy Statement #51 to change the eligibility requirements for the number of years an organization can receive Community Activity Grant funding and to include preference to applicants that are able to provide matching funds. Based on Council’s actions at the meeting, staff is returning to Council to amend Council Policy #51 which outlines the process for funding community activities, to reflect the following changes: 0 The term “programs” will be changed to “organizations” in paragraph 2 thus restricting funding under the policy to no more than three years for any organization. 0 Add item (9 to paragraph 3, which will make matching funds a consideration by the Citizen Review Committee in evaluation of grant applications. FISCAL IMPACT: The above changes have no fiscal impact. EXHIBITS: 1. Resolution No. 2004-023 adopting Council Policy #51. 2. Revised Council Policy #51. 3. Marked for changes Council Policy #51. Department Contact: Cheryl Gerhardt (760)602-2430, cgerh@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exhibit 1 RESOLUTION NO. 2004-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING COUNCIL POLICY #51 ON COMMUNITY ACTIVITY FUNDING WHEREAS, Council Policy #51 outlines the process for funding Community Activities; and WHEREAS, the City Council of the City of Carlsbad, California, indicated a desire to amend its Council Policy #51; and WHEREAS, the desired changes included limiting the number of times an organization could receive funding to no more than three years, and to give consideration to applicants providing matching funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: I. That the above recitations are true and correct. 2. That Council Policy #51, Community Activity Funding, as revised in Exhibit 2, is hereby adopted. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 20th day of January ,2004 by the following vote, to wit: AYES: Council Members Lewis, Fin NOES: None ABSENT: None ATTEST: Exhibit 2 Page 1 of 2 CITY OF CARLSBAD Policy No. 51 Date Issued 1/20/04 Effective Date 1/20/04 Cancellation Date n/a COUNCIL POLICY STATEMENT Supersedes No. 10/14/03 General Subject: Community Activity Funding Specific Subject: Process for Funding Community Activities ~~ Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: activities with General Fund monies. This has included the allocation of funds to agencies that provide various enrichment programs to Carlsbad residents and visitors. During the 2003-04 budget process, the City Council directed a council subcommittee to evaluate the current process and recommend changes to facilitate that process. The following policy outlines those changes. The City Council has, in the past, chosen to fund community PURPOSE: To establish the process for distributing funds for community activities. POLICY: 1. It is the policy of the City of Carlsbad to allocate funds for community activities. 2. Organizations funded under this policy may receive grants for no more than 3 years. 3. Community Activity Grants a. the community. b. annually during the budget process. c. notified of the application process. d. These grants provide funding for enrichment programs for The amount of funds to be allocated will be determined Once the budget is adopted interested groups will be The application process will consist of the following: i. City application for funds ii. Public hearing before a citizen review panel iii. Recommendations submitted to City Council. 3 Page 2 of2 e. The City Council will establish a review panel comprised of citizens and city staff to evaluate the applications, and make recommendations to the City Council. The review panel will be comprised of the following: One representative from each quadrant of the City, one member of the Senior Commission, the Library Board, and the Parks & Recreation Commission. f. The review panel will consider the provision of matching funds from other sources in evaluation of the applications. 4. Special - Event Grants a. These grants provide city funding for Special Events in the city of citywide interest. b. These grants can be requested any time of the year. c. The requests will be funded from Council’s contingency account. d. The application process will consist of the following: i. Special event application ii. Special Event Grant supplemental application iii. Approval of special event by special events iv. Allocation of funding by the City Council committee 5. Winning Teams Grants a. These grants provide funding to youth teams to offset the cost of travel expenses to national championship competitions. These grants can be requested any time of the year. The requests will be funded from Council’s contingency account. i. The participants are all 18 years of age or under. ii. The group or team is an organized non-profit corporation or agency. iii. The request for funding must be made prior to the date of the event. iv. At least 90% of the participants in the team or group are residents of Carlsbad. The application process will consist of the following: i. Written request to Council ii. Allocation of funding by the City Council b. c. d. Eligibility requirements are: e. 6. This policy may be amended as necessary. Page 1 of 2 CITY OF CARLSBAD Policy No. Date Issued-=l;O$ EffectiveDate -I444031 0 4 Cancellation Date Il/a COUNCIL POLICY STATEMENT Supersedes No. General Subject: Community Activity Funding Specific Subject: Process for Funding Community Activities ~~ - Copies to: City Council, City Manager, City Attorney, Department and Heads, Employee Bulletin Boards, Press, File Division BACKGROUND: activities with General Fund monies. This has included the allocation of funds to agencies that provide various enrichment programs to Carlsbad residents and visitors. During the 2003-04 budget process, the City Council directed a council subcommittee to evaluate the current process and recommend changes to facilitate that process. The following policy outlines those changes. The City Council has, in the past, chosen to fund community PURPOSE: To establish the process for distributing funds for community activities. POLICY: 1. It is the policy of the City of Carlsbad to allocate funds for community activities. 2. -izab ‘ons funded under this policy may receive grants for no more than 3 years. 3. Community Activity Grants a. the community. These grants provide funding for enrichment programs for b. annually during the budget process. The amount of funds to be allocated will be determined c. notified of the application process. Once the budget is adopted interested groups will be d. The application process will consist of the following: i. City application for funds ii. Public hearing before a citizen review panel iii. Recommendations submitted to City Council. I 5 Page 2 of 2 e_ 2. The City Council will establish a review panel I comprised of citizens and city staff to evaluate the applications, and make recommendations to the City Council. The review panel will be comprised of the following: One representative from each quadrant of the City, one member of the Senior Commission, the Library Board, and the Parks & Recreation Commission. r 1 m ’n f .. .. f Gg r 4. Special Event Grants a. These grants provide city funding for Special Events in the city of citywide interest. b. These grants can be requested any time of the year. c. The requests will be funded fiom Council’s contingency account. d. The application process will consist of the following: i. Special event application ii. Special Event Grant supplemental application iii. Approval of special event by special events iv. Allocation of funding by the City Council committee 5. Winning Teams Grants a. These grants provide funding to youth teams to offset the cost of travel expenses to national championship competitions. These grants can be requested any time of the year. The requests will be funded fiom Council’s contingency account. i. The participants are all 18 years of age or under. ii. The group or team is an organized non-profit corporation or agency. iii. The request for funding must be made prior to the date of the event. iv. At least 90% of the participants in the team or group are residents of Carlsbad. The application process will consist of the following: i. Written request to Council ii. Allocation of funding by the City Council b. c. d. Eligibility requirements are: e. 6. This policy may be amended as necessary.