HomeMy WebLinkAbout2004-03-02; City Council; 17514; Award of Contract: Rancho Santa Fe Rd N, Phase 2jB# 17,514 TITLE: AWARD OF CONSTRUCTION CONTRACT
MTG. 3/2/04 RANCHO SANTA FE ROAD NORTH, PHASE 2,
AND AUTHORIZATION OF APPROPRIATIONS FOR
PROJECT NOS. 3907, 3887, AND 3923 IEPT. ENG
RECOMMENDED ACTION:
CITY MGR.~
Carlsbad City Council: Adopt Resolution No. 2004-053 accepting bids and awarding the construction contract for Rancho Santa Fe Road North, Phase 2, Project Nos. 3907, 3887, and 3923.
Carlsbad Municipal Water District Board of Directors: Adopt Resolution No.
accepting bids, awarding the construction contract and authorizing appropriations for Rancho Santa
Fe Road North, Phase 2, Project Nos. 3907,3887, and 3923.
1201
ITEM EXPLANATION:
The Rancho Santa Fe Road project consists of the widening and realignment of approximately 2.3 miles of Rancho Santa Fe Road from La Costa Avenue to Melrose Drive. The project is being constructed in two phases: Phase 1, from La Costa Avenue to San Elijo Road; and Phase 2,
from San Elijo Road to Melrose Drive. Rancho Santa Fe Road is identified in the General Plan as a prime arterial. Improving the road to meet prime arterial standards is necessary at this time to meet Growth Management Standards for the southeast area of Carlsbad. Improvements include widening the road from two lanes to six lanes, realigning the road generally to the east, and replacing the bridge structure at the San Marcos Creek crossing. Benefits of the project include reduced congestion, improved traffic flow, and increased safety for travelers on the road. Additionally, this project will improve a vital link in the North County region's roadway network.
Phase 1, currently under construction, includes widening and realigning approximately 1.7 miles from La Costa Avenue to San Elijo Road. Construction of Phase 2 will complete the remaining 0.6 miles of Rancho Santa Fe Road to Melrose Drive and includes the following:
0
0
Two new bridges over San Marcos Creek, one for northbound and one for southbound traffic
Full-width pavement for six lanes of traffic
0 Outside curb and gutter and median curbs
0 Realignment of Melrose Drive to intersect with Rancho Santa Fe Road approximately 400 feet northerly of its current intersection
Extension of Corintia Street to intersect with the realigned Melrose Drive
Approximately 4,200 linear feet of 16-inch, 24-inch and 30-inch diameter recycled water pipelines
Approximately 2,300 linear feet of 12-inch, 14-inchI 16-inch, 20-inch and 27-inch diameter potable water pipelines
Relocation of two pressure reducing stations for potable water
Approximately 3,100 linear feet of 8-inch and 24-inch diameter sewer pipeline
0
0
0
0
0
Approximately 3,055 linear feet of the 24-inch diameter recycled water pipeline and 1,445 linear feet
of 30-inch diameter recycled water pipeline mentioned above will be constructed in the new
roadway. These pipelines and appurtenances are part of the Carlsbad Municipal Water District
Phase II Recycled Water Project.
Page 2 of Agenda Bill No. l7 514
On November 4, 2003, City Council and the Board of Directors both authorized the advertisement for bids for the Phase 2 project. The Purchasing Department received eight sealed bids on January
22,2004 as shown in Table 1.
TABLE 1 - BIDS FOR RANCHO SANTA FE ROAD NORTH, PHASE 2
The Engineer's Estimate for this contract is $14,200,000. The apparent lowest responsible and
responsive bidder is FCI Constructors, Inc. All bid documents submitted by FCI Constructors, Inc.
have been reviewed by staff and found to be in order.
FISCAL IMPACT:
The tables below summarize the costs, necessary additional appropriation and funding sources for the construction of Rancho Santa Fe Road North, Phase 2 project.
(1) Includes $1 1.7 million of funds that will be reimbursed from FederaVState grants.
Several of the utilities and a portion of the roadway will be funded through agreements between the City and Vallecitos Water District (WD) and Morrow Development. WD will fund a portion of the
recycle water pipeline costs and Morrow Development is responsible for a portion of the roadway
per conditions of development of the Villages of La Costa. An existing agreement with WD also
makes it responsible for a portion of the potable water pipeline relocation.
Page 3 of Agenda Bill No. 17 t 514
The oversizing of the VWD recycled water pipeline and construction of a new recycled water
pipeline will be funded as part of the Phase II Recycled Water Project. This project is funded
primarily with state and federal grants and loans. The State Water Resources Control Board
(SWRCB) has approved the plans and specifications for the upsizing of a 12-inch diameter recycled
water pipeline to a 24-inch diameter pipeline; and a new 30-inch diameter recycled water
transmission main. Final authorization to spend these funds will occur after the bid is awarded.
The Bureau of Reclamation is providing a grant for 25% of the cost these recycled water pipelines.
As noted in the Project Cost Summary Table above an appropriation of $215,000 is necessary for
the cost of the potable waterline relocation. CMWD is responsible for a portion of the cost of the
relocation of an existing VWD potable water pipeline in accordance with an existing agreement
dated July 1, 1978. CMWD will use water replacement funds for 59.5% of the cost of the 20" and
27" potable water pipeline relocations and the relocation of the Meadowlark Pressure Reducing
Station. An appropriation of $558,000 was authorized at the November 4, 2003 council meeting
when council also authorized advertisement to bid the Rancho Santa Fe Road North, Phase 2
Project. This amount was an estimated cost. The CMWD proportional cost based on the bid
submitted by FCI, including contingency, inspections, materials testing and administration is
$773,000. The additional appropriation of $21 5,000 will also use water replacement funds.
The remaining 40.5% will be paid by VWD.
Federal grants for the roadway work have been authorized by the appropriate agencies. Caltrans
has issued construction authorization on behalf of the Federal Highway Administration (FHWA).
Construction authorization means that Regional Surface Transportation Program (RSTP) and
Highway Bridge Repair and Replacement (HBRR) funds have been obligated to the Rancho Santa
Fe Road Phase 2 project. The RSTP and HBRR funds require matching funds, which will be paid for
from CFD#2.
The Engineer's Estimate for the construction of Phase 2 is $14.2 million and is included in the
Construction, Inspection, Materials Testing & Public Relations line of the Project Cost Summary
shown above and will be funded with a combination of CFD#I, Planned CFD#2, Federal and
State Grants, the CMWD water replacement fund, reimbursements from other agencies and
developers. Sufficient funds from CFD#I and Planned CFD#2 were appropriated with the 2003-04
Capital Improvement Program.
ENVIRONMENTAL:
The City Council, at its meeting on June 2, 1992, passed Resolution No. 92-152 certifying
EIR No. 91-1 for both Phase 1 and Phase 2 of the Rancho Santa Fe Road project. The City Council,
at its meeting on April 25, 2000, passed Resolution No. 2000-128 approving Addendum No. 2 to the
final EIR No. 91-1 for Rancho Santa Fe Road North. This EIR covers the realignment and widening
of Rancho Santa Fe Road from La Costa Avenue to Melrose Drive.
All permit and mitigation requirements have been met. Per the Habitat Conservation Plan,
a qualified biologist has been retained to monitor the adjacent habitat during construction. Per the
requirements of the California Department of Fish and Game (CDFG) 1601 permit, a habitat
mitigation plan has been prepared based on the conceptual plan approved by CDFG and will be
implemented at the end of construction.
3
Page 4 of Agenda Bill No. l7 r 514
EXHIBITS:
1. Location Map.
2. Resolution No. 2004-053 of the City Council of the City of Carlsbad, California,
accepting bids and awarding the construction contract for Rancho Santa Fe Road North,
Phase 2, Project Nos. 3907, 3887, and 3923.
3. Resolution No. 1201 of the Board of Directors of Carlsbad Municipal Water
District (CMWD) accepting bids, awarding the construction contract and authorizing
appropriations for Rancho Santa Fe Road North, Phase 2, Project Nos. 3907, 3887, and
3923.
DEPARTMENT CONTACT: Carrie Loya-Smalley, (760) 602-2746, clova@ci.carlsbad.ca.us
Y
LO CAT1 0 N
RANCHO SANTA FE ROAD PROJECT NAME
PHASES / & I/
MAP I
PROJECT EXHIBIT NUMBERS 3907,3887 7 & 3929
NOT TO SCALE
5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2004-053
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
THE CONSTRUCTION CONTRACT FOR RANCHO SANTA FE
ROAD NORTH, PHASE 2, PROJECT NOS. 3907,3887, AND 3923.
WHEREAS, plans and specifications have been approved by the City Council of the
City of Carlsbad, California, for Rancho Santa Fe Road North, Phase 2, Project Nos. 3907, 3887,
and 3923; and
WHEREAS, the lowest responsible bid received for the Phase 2 work was submitted by
FCI Constructors, Inc. in the amount of $13,782,511; and
WHEREAS, the total estimated costs for the City's contract for construction of the
Rancho Santa Fe Road North, Phase 2, Project Nos. 3907, 3887, and 3923 is $14,200,000,
including $869,000 for the Carlsbad Municipal Water District's recycled water pipelines and
metering vault and $558,000 for the Carlsbad Municipal Water District's potable water pipelines;
and
WHEREAS, $1 8.4 million of Community Facilities District No. 1 and Planned Community
Facilities District No. 2 funds have been appropriated for Phase 2 and the total estimated project
cost is $18.3 million; and
WHEREAS, plans and specifications for the construction of Rancho Santa Fe Road North,
Phase 2, Project Nos. 3907, 3887, and 3923 have been approved by the Federal Bureau of
Reclamation to receive reimbursement for construction costs associated with the recycled water
pipelines that will be constructed in conjunction with the roadway project; and
WHEREAS, based on the City Council approved Environmental Impact Report and
addendums thereto and the approved Habitat Conservation Plan for the road realignment and
widening, there will be no additional significant effect, not analyzed therein, and no new or
additional mitigation measures are required for Phase 2, Project No. 3907, 3887, and 3923;
therefore no new environmental document is required.
'I1
VI
1
2
3
4
5
6
7
8
9
IO
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
NOW, THEREFOREl BE IT RESOLVED, by the City Council of the City of Carlsbad, California, as
follows:
1.
2.
That the above recitations are true and correct.
That the bid of $13,782,511 submitted by FCI Constructors, Inc. for the Rancho
Santa Fe Road North, Phase 2, Project Nos. 3907, 3887 and 3923 is accepted.
3. That the City Manager is hereby authorized to approve construction change orders
for Rancho Santa Fe Road North, Phase 2, up to $2,067,377, or fifteen percent (15%) of the total
contract.
4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
a contract for Rancho Santa Fe Road North, Phase 2, Project Nos. 3907, 3887 and 3923 with FCI
Constructors, Inc.
5. That the award of this contract is contingent upon FCI Constructors, Inc. executing
the required contract and submitting the required bonds and insurance policies, as described in
the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant
reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 2nd day of March , 2004 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
ATTEST /I
(SEAL)
Page 2 of Resolution No. 2004-053
1
2
3
4
5
6
7
8
9
IO
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. I2O1
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
MUNICIPAL WATER DISTRICT (CMWD) ACCEPTING BIDS, AWARDING THE CONSTRUCTION CONTRACT AND AUTHORIZING ADDITIONAL APPROPRIATIONS FOR RANCHO SANTA FE ROAD NORTH, PHASE 2, PROJECT NOS. 3907,3887 AND 3923.
WHEREAS, plans and specifications have been approved by the Board of Directors of the
Carlsbad Municipal Water District (CMWD) for Rancho Santa Fe Road North, Phase2, Project
Nos. 3907, 3887, and 3923; and
WHEREAS, the lowest responsible bid received for the Rancho Santa Fe Road North
Phase 2, Project Nos. 3907, 3887 and 3923 was submitted by FCI Constructors, Inc. in the
amount of $1 3,7829 1 ; and
WHEREAS, the lowest responsible and responsive bidder included the amount of
$2,934,375 for the recycled water pipelines and metering vault and potable water pipelines in the
Rancho Santa Fe Road North, Phase 2, Project Nos. 3887 and 3923; and
WHEREAS, the total estimated costs for the portions of the recycled water pipelines and
metering vault and potable water pipelines CMWD is responsible for in the Rancho Santa Fe
Road North, Phase 2 Project Nos. 3887 and 3923 including construction, inspection, materials
testing and engineering support is $1,574,175; and
WHEREAS, there are sufficient funds available in the Project No. 3887 account for
completion of the recycled water pipelines associated with this project; and
WHEREAS, the cost of the replacement 27-inch water pipeline and pressure reducing
station including construction, inspection, materials testing and engineering support is more than
the estimated cost. Therefore, it is necessary to appropriate $215,000 from the Water
Replacement Fund for Project No. 3923; and
WHEREAS, plans and specifications for the construction of Rancho Santa Fe Road North,
Phase 2, Project Nos. 3907, 3887, and 3923 have been approved by the Federal Bureau of
Reclamation to receive reimbursement for construction costs associated with the recycled water
pipelines that will be constructed in conjunction with the roadway project; and
VI
E
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
WHEREAS, based on the approved Environmental Impact Report and addendums thereto
and the approved Habitat Conservation Plan for the road realignment and widening, there will be
no additional significant effect, not analyzed therein, and that no new or additional mitigation
measures are required for Phase 2, Project Nos. 3907, 3887, and 3923; therefore no new
environmental document is required.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
Water District (CMWD) of the City of Carlsbad, California, as follows:
1.
2. That the Finance Director is directed to appropriate funds from the Water
That the above recitations are true and correct.
Replacement Fund in the amount of $21 5,000 for Project No. 3923.
3. That the bid of $2,934,375 submitted by FCI Constructors, Inc. for the recycled
water pipelines and metering vault and potable water pipelines in the Rancho Santa Fe Road
North, Phase 2, Project Nos. 3887 and 3923 is accepted.
4. That the Executive Director is hereby authorized to approve construction change
orders for the recycled water pipelines and metering vault and potable water pipelines in the
Rancho Santa Fe Road North, Phase 2, Project Nos. 3887 and 3923 up to $439,856, or fifteen
percent (1 5%) of the total contract.
5. That the President of the Carlsbad Municipal Water District is hereby authorized
and directed to execute a contact for the recycled water pipelines and metering vault and potable
water pipelines in the Rancho Santa Fe Road North, Phase 2 Project Nos. 3887 and 3923.
Ill
IIJ
Ill
Ill
Ill
//I
Ill
Ill
Page 2 of Resolution No. 1201
9
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15 c 17
18
19
20
21
22
23
24
25
26
27
28
6. That the award of this contract is contingent upon FCI Constructors, Inc. executing
the required contract and submitting the required bonds and insurance policies, as described in
the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant
reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 2nd day of March , 2004 by the
following vote, to wit:
AYES: Board Members Lewis, Finnila, Kulchin, Hall and Packard
NOES: None
ATTEST^
J
Page 3 of Resolution No. 1201
(SEAL)
Rancho Santa Fe RoadRealignment & WideningAward Construction Contract for Phase 2
Rancho Santa Fe Road• Overview of project & area• Budget• Funding Sources• Schedule
Rancho Santa Fe RoadRancho Santa Fe RoadPhase 2Phase 2Phase 1Phase 1Existing Rancho Santa Fe RoadExisting Rancho Santa Fe RoadNewNewRanchoRanchoSanta Santa FeFeRoad Road AveAveElijoElijoLaLaCity of CarlsbadCity of San MarcosProject OverviewProject OverviewVillages of La Costa The RidgeVillages of La Costa The OaksUniversity CommonsSanSanCostaCostaRoadRoadM e lro se D rM elro se D rMAG San Elijo Hills
Rancho Santa Fe Road Budget$44,220,000TOTAL$4,801,000$31,094,000Construction SupportConstruction Contracts$4,364,000$181,000EnvironmentalRight-of-Way$3,780,000DesignCOSTS/ESTIMATESTASK
Budget for Phases 1 & 2$25,801,000$2,420,000$15,974,000$3,627,000$0$3,780,000PHASE 1$18,419,000TOTAL$2,381,000$15,120,000Const ManagementConst Contracts$737,000$181,000EnvironmentalRight-of-WayIncluded in Phase 1DesignPHASE 2TASK
Rancho Santa Fe Road Funding$44.7 millionTOTAL$8.9 millionOther$17.3 million$18.5 millionCFD #1 & CFD #2Federal/State GrantsAMOUNTSOURCE
Phases 1 & 2 Funding$26.3 million$4.4 million$15.1 million$6.8 millionPHASE 1$18.4 millionTOTAL$4.5 millionOther$2.2 million$11.7 millionCFD #1 & CFD #2Federal/State GrantsPHASE 2SOURCE
Rancho Santa Fe Road SchedulePhase 1Spring 2006End ConstructionSpring 2004Begin ConstructionPhase 2Fall 2004End ConstructionUnder Construction
Questions ?