HomeMy WebLinkAbout2004-03-09; City Council; 17521; Award of Contract: Aviara Community ParkTITLE :
AWARD CONTRACT FOR CONSTRUCTION
OF AVIARA COMMUNITY PARK
AB# 17,521
MTG. 3/9/04
DEPT. RECREATION
CITY
CITY MG+,
RECOMMENDED ACTION :
It is recommended the City Council ADOPT RESOLUTION NO. 2004-062 accepting bids
and awarding a contract to Barnhart, Incorporated for the construction of Aviara Community Park,
City Project No. 36991, and approve a contract for construction management services.
ITEM EXPLANATION :
At its regular meeting of December 16, 2003, the City Council approved the plans and
specifications and authorized the advertisement of bids for the construction of Aviara Community
Park, City Project No. 36991. On February IO, 2004, the City received and opened in public
three (3) sealed bids for this project. A summary of the bids received is as follows:
Barnhart, Incorporated, San Diego, California
Wier Construction Corporation, Escondido, California
I.E. Pacific, Incorporated, San Diego, California
$ 7,598,499
$ 8,160,000
$ 9,236,000
The revised construction estimate for this project compiled by the Recreation Department and
published in the “Notice Inviting Bids” was $7,500,000. This project includes all of the park
components identified on the accompanying Exhibit No. 2, however, the large Community Center
facility has been deleted from the project and deferred to a future date in the City’s Capital
Improvement Program budget. It should be noted the large soccer field will include the
installation of synthetic turf.
Staff has reviewed the bid documents, verified references of the apparent low bidder, and
recommends award of this contract to the lowest responsive, responsible bidder Barnhart,
Incorporated. Construction will commence in late March and require approximately 12 months
to complete. A groundbreaking ceremony has been scheduled at the site for Tuesday, March 16,
2004.
Attached as Exhibit 3 is a copy of the City’s standard professional services agreement with B & G
Consultants to provide necessary construction management services for this project. This
agreement will mutually void and replace a previously approved construction management
agreement with these same consultants that was executed in December, 2002 when the scope
of the Aviara Park Project included the large Community Center building. With the subsequent
deferral of the construction of the Community Center building within the overall park and the
resulting reduction in the anticipated construction time from 14 to 12 months, the scope,
schedule, and fees for these consultants have been also reduced. In addition to the award of
the construction contract, staff recommends approval of the attached replacement consulting
agreement as well.
FISCAL IMPACT:
A summary of the project funding is as follows:
AB# 17,521 I Page 2
Construct ion
Construction contingency (5%)
Construction Management
City Inspection
Soils Testing & Geotechnical
Construction Phase Architecture & Engineering
City Supplied Fixtures, Furnishings & Equipment
Public Art Component
Subtotal
$ 7,598,499
380,000
399,678
75,000
50,000
176,426
125,000
90,000
$ 8,894,603
Available Project Funds as of 02/11/04 $ 8,903,303
No additional project appropriations are required at this time.
The value of the initial construction management services contract with B & G Consultants was
$489,880. However, with the reduced scope of the project, the new construction management
fees for this project are to be reduced to $399,678 representing a net reduction of $90,202.
This first phase development of Aviara Community Park will require an estimated $340,000 to
maintain and operate annually and will be included in future budget requests.
I I. Resolution No. 2004-062 accepting bids and awarding a contract to Barnhart,
Incorporated for the construction of Aviara Community Park and approving a
professional services agreement for construction management services.
Aviara Community Park site plan. 2.
3. Consulting agreement with B & G Consultants.
DEPARTMENT CONTACT: John Cahill, Municipal Projects Manager, (760) 602-2726,
jca hi@ci. carlsbad .ca. us
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RESOLUTION NO. mm-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD. CALIFORNIA, AWARDING TWO CONTRACTS
FOR AVIARA COMMUNITY PARK, CITY PROJECT NO. 36991
WHEREAS, on December 16, 2003 the City Council of the City of Carlsbad, California,
approved the plans and specifications and authorized the advertisement of competitive bids for the
construction of Aviara Community Park, hereafter referred to as the “Project;” and
WHEREAS, on February 10, 2004, the City received three (3) sealed bids for said Project which
were opened in public; and
WHEREAS, the lowest responsive, responsible bid was submitted by Barnhart, Incorporated in
the amount of $7,598,499; and
WHEREAS, in December, 2002, the City Council did approve a construction management
services contract with B & G Consultants for the Project and the parties to that agreement wish to
mutually void and rescind said prior agreement and enter into a new, substituted agreement hereafter
attached and referred to as Exhibit “3;” and
WHEREAS, it is necessary, desirable, and in the public interest to proceed with the award of the
construction contract and a new construction management agreement at this time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council does hereby award a contract for the Project to the lowest responsive,
responsible bidder Barnhart, Incorporated in the amount of $7,598,499 and the Mayor is
authorized to execute said contract on behalf of City.
3. That the City Council does hereby approve a professional services agreement with B & G
Consultants for necessary construction management services for the Project and the Mayor is
authorized to execute said agreement.
Ill
Ill
Ill
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held
on the 9th dayof March ,2004 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall, and Packard
NOES: None
ABSENT: None
ATTEST
&(ni.W
LO INE M. WOOD, City Clerk
Resolution No. 2004-062 page 2
-2- 4
EXHIBIT 2
March 2,2004
TO: Mayor Lewis
Council Members fl
FROM: City Manag
RE: Agenda Item #4
Award of Contract for Construction of Aviara Community Park
It is my recommendation that Council continue this item until the Council Meeting of
March 9,2004. I’m concerned about the fiscal impact that might be created with the
addition of $340,000 of on-going annual operating costs before we know the outcome of
the State budget initiatives.
FWch
CC: City Attorney
City Clerk