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HomeMy WebLinkAbout2004-03-09; City Council; 17535; Facilities & Parks Concrete Replacement ProjectTITLE: AUTHORIZATION TO ADVERTISE FOR BIDS FOR FACILITIES AND PARKS CONCRETE REPLACEMENT AND NO. FAC 04-06 PROJECT 3924 APPROPRIATION OF ADDITIONAL FUNDS - CONTRACT RECOMMENDED ACTION: U DEPT. HD. CITY ATTY. CITY MGR @z& Adopt Resolution No. 2004 - 079 approving contract documents, special provisions and specifications, and authorizing the City Clerk to advertise for bids for Facilities and Parks Concrete Replacement Contract No. FAC 04-06, and approving appropriation of additional funds. ITEM EXPLANATION: Recently staff has identified several issues with existing concrete improvements throughout the City of Carlsbad maintained parks and facilities. Existing concrete improvements including walkways, sidewalks, driveways, patios and curbs are cracked, broken, uplifted and otherwise damaged. Staff has measured and quantified the damaged concrete and recommends the replacement of these improvements. These items need to be repaired to insure safe parks and facilities and to serve the residents of Carlsbad. Staff has been utilizing contract labor to repair small quantities of concrete for the past several years. Smaller concrete projects have not attracted multiple bidders. Staff has determined that it is more cost effective to contract this work out on a larger scale in order to attract additional bidders which may result in a lower overall cost. The original scope of work included replacement of the concrete improvements at the Carlsbad Municipal Water District Operations Center. This work was advertised as a Minor Public Works Contract and only two bids were received. The apparent low bidder was disqualified for failure to provide the required insurance coverage and the second bid was above the dollar limit established for Minor Public Works Contracts. ENVIRONMENTAL REVIEW: This project has been determined to be exempt from environmental review per CEQA- Class 1 (c), Minor alteration of existing facility. FISCAL IMPACT: The total estimated cost for Facilities and Parks Concrete Replacement is $212,000. Water Replacement Funds totaling $20,000 have been appropriated for the Water District Operations Center portion of the total. However, additional funding is needed to complete the construction of the remaining concrete improvements. Staff is recommending that an additional $1 92,000 be transferred from the Infrastructure Replacement Fund to the Facilities and Parks Concrete Replacement project. Plans and specifications for this project are on file in the Public Works / General Services office. ,.. .. .. .. .. .. .. .. .. .. .. .. .. .. PAGE 2 OF AGENDA BILL NO. 17.535 EXHIBITS : 1. Resolution No. 2004-079 approving contract documents, special provisions and specifications, and authorizing the City Clerk to advertise for bids for Facilities and Parks Concrete Replacement Contract No. FAC 04-06, and approving appropriation of additional funds. DEPARTMENT CONTACT: Dale Schuck, (760) 434-2949, dschu@ci.carlsbad.ca.us d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2004-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CONTRACT DOCUMENTS, SPECIAL PROVISIONS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR FACILITIES AND PARKS CONCRETE REPLACEMENT AND THE APPROPRIATION OF ADDITIONAL FUNDS - CONTRACT NO. FAC 04-06 PROJECT 3924 WHEREAS, the contract documents, special provisions and specifications for the furnishing of all labor, material and equipment necessary for Facilities and Parks Concrete Replacement Contract No. FAC 04-06 have been prepared and are on file in the Public Works I General Services office and are incorporated by reference herein; and WHEREAS, insufficient funds are available for this project in the Capital Improvement Project budget; and WHEREAS, additional funds in the amount of $192,000 needs to be appropriated to complete this project. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the contract documents, special provisions and specifications on file in the Public Works I General Services office are hereby approved. 3. That the Finance Director is authorized to make an additional appropriation in the amount of $1 92,000 from the Infrastructure Replacement Fund for Facilities and Parks Concrete Replacement. /I/ Ill Ill Ill Ill Ill 3 1 2 3 4 5 6 7 8 9 10 11 ( 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the City Clerk is authorized to advertise for bids for Facilities and Parks Concrete Replacement, Contract FAC 04-06, Project 3924. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 9th day of March , 2004, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Kulchin, Hall, and Packard ATTEST: Resolution No. 2004-079 page 2 -2- (SEAL)