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HomeMy WebLinkAbout2004-04-06; City Council; 17572; Construction of Site Known as Larwin ParkAB# 17,572 TITLE : AUTHORIZE BID FOR CONSTRUCTION, MTG. 4/6/04 APPROPRIATION OF ADDITIONAL FUNDS, AND DEPT. Recreation SELECTION OF OFFICIAL NAME FOR SITE CURRENTLY KNOWN AS LARWIN PARK. RECOMMENDED ACTION : DEPT. CITY MGR. Adopt Resolution No. 2004-107 , approving the plans and specifications, and authorizing the advertisement of bids for the construction of the park site currently known as Larwin Park (Project Number 38561), appropriating additional funds for the park construction, and selecting “Hidden Canyon Community Park” as the official park name. ITEM EXPLANATION : PROJECT BACKGROUND Larwin Community Park is the next community park facility to be developed by the City within its Capital Improvement Program. This 22-acre site is located at Vancouver Street in the vicinity of Carlsbad Village Drive and Concord Drive (Exhibit 2). The park includes the following elements: Asphalt paved parking lot at Vancouver Street (16 spaces) Privacy screen walls to screen new parking lot from 2 adjacent residences Tot lots with modular play structures and a swing Picnic areas with picnic tables and grills Viewkeating areas with benches Restroom and equipment storage facility Internal path system connecting to the City-wide trail system; (trail connection from the lower site to the Dog Park has been completed utilizing volunteers) An integrated public art component Extensive landscaping and unassigned open green space areas Expansion of the gravel parking lot at the Dog Park (1 1 additional spaces) In June of 2002, the City Council adopted Resolution No. 2002-192, approving the Master Plan (Exhibit 3) for the park and directing staff to proceed with obtaining the required permits. Project permits were received by the Planning Commission in April 2003 (refer to Environmental Review section). On June 24, 2003, Council approved the plans and specifications and authorized the bidding of the project, and in September of that year, bids were received. However, due to delays related to bid complications, it was determined that there was insufficient time to get the project started and grading completed within the allowable construction window outlined in the Conditional Use Permit (there is a gnatcatcher breeding period grading restriction). Therefore, on October 28, 2003, Council rejected the bids and directed staff to return in the Spring of 2004 to re-bid the project. This new schedule will allow ample time to complete grading operations within the restricted time period this year. The project design plans and specifications are complete and all regulatory agency permits and entitlements have been obtained. Plans and specifications are available for review at the Recreation Department. Construction is estimated to begin in September 2004, and requires approximately 8-1 0 months for completion of the entire park. AB# 17,572 Page 2 Pre Construction Expenditures to Date ( Master plan, design, environ.,etc.) Construction Contract Estimate Construction Contingency (approx. 15%) Construction Management, Inspection and Testing (approx. 10% ) TOTAL PROJECT COST Existing Appropriation in 2003-04 CIP ADDITIONAL APPROPRIATION REQUIRED Construction Phase Design Support, and Biological Survey (allowance) PARK NAMING $92,000 $1,316,000 $197,000 $1 32,000 $21,000 $1, 758,000 $1,340,000 *$418,000 City Council Policy Number 48, sets forth the process by which the City names its park and recreation facilities. Public input was solicited for naming the park during the months of August and early September 2003 in the following ways : . Park naming flyer/forms were mailed to residents living within 600 ‘ of the park boundary Park naming flyer/forms were made available at the following locations: - Dog Park - Tanglewood apartment community - Hope Elementary and Calavera Hills Elementary Schools ( 5th & 6‘h Grades) - Recreation Centers at Stagecoach and Calavera Hills Community Parks - The Senior Center - Recreation Administration Office - The City’s Web Site On the flyer was an attached form for citizen’s to return to the Recreation Department. City staff received 136 recommendations for naming this City park facility, (refer to Summary of Citizen Input, Exhibit 5). On September 15, 2003 the Carlsbad Parks and Recreation Commission unanimously endorsed (5-0) the name Hidden Canyon Community Park. The Parks and Recreation Commission felt that the recommended name reflects the topography and natural character of the park site, with its “hidden canyon” covered in native vegetation, and prominent views seen from the top of the canyon. Therefore, it is the recommendation of the Carlsbad Parks and Recreation Commission that the City Council formally adopt the name of “ Hidden Canyon Community Park” for this City facility. ENVIRONMENTAL REVIEW : On April 2, 2003, the Planning Commission adopted Resolution No. 5398 approving a Mitigated Negative Declaration for Larwin Community Park, finding the project to be in conformance with the requirements of the California Environmental Quality Act. The Planning Commission also adopted Resolution No. 5399 and 5400 approving CUP 02-23 and HDP 02-1 1 at that meeting. FISCAL IMPACT: As was mentioned earlier in this Agenda Bill, this project was previously bid last September. In analyzing last year’s bids for this project, as well as recently received bids on Aviara Community Park (which show a significant cost increases over the last year), staff anticipates that current CIP budgeted funds may not be adequate to cover the cost of construction. The construction costs along with the construction support services are estimated below. AB# 17,572 Page 3 Adequate funds are available in the NE Quadrant Park-in-lieu Fund (PIL-NE Fund) account to cover the additional appropriation. Staff recommends an additional appropriation in the amount of $41 8,000 from the Park-in-lieu Fund to the Larwin Park account. The additional appropriation of funds for this project means there will be less money in the future to pay for the other park project in that quadrant which utilize the PIL NE Fund. *Staff has identified the restroom as a deductive alternate within the bid documents. When bids are received, Council will have the option to award the project without the restroom should they chose to minimize the cost of the project. On going maintenance and operation costs are estimated at $80,000 per year. EXHIBITS: 1. Resolution No. 2004-107 approving the plans and specifications, and authorizing the advertisement of bids for Larwin Park; appropriation of additional funds, selection of official Park Name as “Hidden Canyon Community Park”. 2. Location map. 3. Master Plan 4. Citizen Input of Names for Larwin Community Park DEPARTMENT CONTACT: Liz Ketabian, (760) 434.2978, Iketa@ci.carlsbad.ca.us 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2004-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS, SPECIFCATIONS, AND AUTHORIZATION TO ADVERTIZE FOR BID FOR THE CONSTRUCTION OF LARWIN PARK, PROJECT NO. 38561, APPROPRIATING ADDITIONAL FUNDS FOR THE PROJECT, AND FORMALLY ADOPTING “HIDDEN CANYON COMMUNITY PARK”, AS THE OFFICIAL PARK NAME. WHEREAS, the City Council of the City of Carlsbad, California, has previously appropriated funds in the 2003-2004 Capital Improvement Program for the construction of Larwin Community Park, hereafter referred to as the “Project”; and WHEREAS, the plans and specifications for the Project are complete and ready for advertisement of construction bids and are on file in the Recreation Department of the City of Carlsbad; and WHEREAS, the City Council of the City of Carlsbad hereby finds it necessary, desirable, and in the public interest to construct Larwin Park; and WHEREAS, the City Council of the City of Carlsbad, California, has previously adopted City Council Policy Number 48 which sets forth the process for formally naming City facilities; and WHEREAS, the City has solicited public input and suggestions for names for said park; and WHEREAS, the Carlsbad Parks and Recreation Commission selected on September 15, 2003 and formally recommended the park be named “Hidden Canyon Community Park “ WHEREAS, Additional funds in the amount of $418,000 are required to successfully complete the project; and WHEREAS, adequate funds are available in the NE Quadrant Park-in-lieu fee account to cover the additional appropriation in the amount of $418,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council does hereby approve the plans and specifications for the construction of Larwin Community Park, City Project No. 38561, and authorizes the City 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. 4. 5. Clerk, in accordance with State law, to advertise for bids for the construction of Larwin Community Park. That the City Council does hereby approve the recommendation of the Carlsbad Parks and Recreation Commission and formally adopts the name of “Hidden Canyon Community Park as the official name for the park previously referred to as Larwin Community Park. That the City Council does hereby approve an additional appropriation for the project in the amount of $41 8,000. That the above recitations are true and correct. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 6th day of ADr i 1 , 2004 by the following vote, to wit: AYES: Council !.le ewis, Finnila, Kulchin, Hall and Packard ATTEST u - h2md LW INE M. WOOD, City Clerk LbkRFhNE M. WOOD, City Clerk Resolution No. 2004-107 page 2 -2- (SEAL) .J' PROJECT LOCATION MAP: EXHIBIT 2 b City of Ccrlsbad Tanglewood Neighhood Larwin Park \ \ , Northeast Quadrant Arched Ikon croso seam ul Pah Name Plale h Flwnnng Vim Woos Polsr (SWE) Play Equip Kids 6 L, Restrooms, 1 r-----1 .d (\50 Masier Molch 2002 EXHIBIT 3 7 LARWIN PARK PARK NAMES [ CITIZEN INPUT) A summary of the 136 comment forms received with the following recommendations as to what the name should be. Dog relafed- Doglandia, Dogville, Rover, etc. Carl Miller Park Village Park Buddv Lewis Park 75 ( 5'h & 6th Graders) 7 7 5 . ~ a Marron Park Carlsbad Villaae Park Ray Edde Park - 4 4 4 Aft Park Ocean Breeze Park La Paz Park Parque Carlitos (Spanish for Little Carlos Park) Valley View Park Lancer Park Chestnut Hills Park EXHIBIT 4 I I I I 1 I I - TOTAL 136