HomeMy WebLinkAbout2004-05-04; City Council; 17624; Global languages materials grant applicationn w > 0 U a a a
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AB# 17,624
MTG. 05/04/04
DEPT. LIB
TITLE:
APPLICATION FOR A GRANT FROM THE CALIFORNIA
LIBRARY GLOBAL LANGUAGES MATERIALS GRANT
PROGRAM
CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. 2004-153
grant from the California State Library Global Languages Materials Grant Program.
authorizing the Carlsbad City Library to apply for a
ITEM EXPLANATION:
The California State Library recently announced the Global Languages Materials Grant
Program. The objective of the program is to provide informational and recreational
materials to newcomers to America in their native languages or bilingual materials to assist
them in more fully participating in California and American society.
Each public library jurisdiction may apply for a grant in a predetermined grant amount based
upon 1984-2002 average annual county immigration statistics from the California
Department of Finance. The grant amount for the Carlsbad City Library is $6,000.
The funds may be used for the purchase of adult and/or children’s materials in the native
language of the underserved immigrant community targeted by the library, in any format,
provided it serves the informational or recreational needs of the targeted immigrant
population.
FISCAL IMPACT:
The grant does not require matching funds, and if awarded the grant the funds to be
appropriated into the Carlsbad City Library Acquisitions budget for 2004/05.
EXHIBITS:
1. Resolution No. 2004-153 approving the application for a grant from
the California Library Global Languages Materials Grant Program.
2. Global Languages Materials Grant Program conditions.
3. Carlsbad City Library Application for the $6,000 grant.
Department Contact: Cliff Lange, (760) 602-201 0 - clanq@ci.carlsbad.ca.us
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RESOLUTION NO. 2004-153
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLS BAD, CALIFORNIA, APPROVING THE
APPLICATION FOR A GRANT FROM THE CALIFORNIA
STATE LIBRARY GLOBAL LANGUAGES MATERIALS
GRANT PROGRAM
WHEREAS, the Carlsbad City Library meets the eligibility criteria to apply for funds
under the California State Library Global Languages Materials Grant program; and
WHEREAS, the goals of the City Council and the objectives of the Library support
learning;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California as follows:
1.
2.
That the above recitations are true and correct.
That staff is authorized to apply to the California State Library for
$6,000 in grant funds from the Global Languages Materials Grant Program.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of
the City of Carlsbad held the 4th day of May , 2004, by the following
vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
ABSENT:
(SEAL)
NOES: None
None
ATTEST:
\-.-takRAIb)k M. WOOD, City Clerk
EXHIBIT #2
Global Languages Materials Grant Program
If you have any comments about this program, please direct them to Tom Andersen,
Assistant Bureau Chief, at (916) 653-7391, or by e-mail at tandersen@,iibrary.ca.gov.
Conditions of this program are as follows:
1.
2.
3.
4.
5.
6.
7.
Eligibility: Applicant public library jurisdictions are only eligible to apply for
a grant in the amount specified in a separate memo mailed to each public
library director in California.
Grant funds may be used for the purchase of non-English or bilingual adult
and children’s materials in any format, provided it serves the informational or
recreational needs of the targeted immigrant population.
Successful applicants are required to obtain input from the targeted immigrant
community or communities regarding the nature of the materials to be
acquired under this grant.
All items purchased under this grant must be catalogued. And all materials purchased under the grant must be housed at the library for the total expected
life of the materials.
The cost of processing and cataloging the materials purchased under the grant
is considered an in-kind library contribution by those libraries with the staff
expertise to process and catalog and grant purchased materials. However,
those libraries that lack staff with the necessary language and/or cataloging
expertise may use the grant funding to contract for the acquisition, processing,
and cataloging of non-English language collections. (Information on vendor
packages can be obtained by contacting Rushton Brandis at (916) 653-5471,
or by email at rbrandis@,libran,.ca.aov. (A sample listing of non-English material vendors and publishers can be accessed by clicking hereJ
Grant funds cannot be used for any travel costs associated with acquiring the
materials to be purchased under this grant.
The award will be made in a single payment based upon the amount listed on
the claim form that will be sent to successful applicants. Only quarterly
financial reporting and ful narrative and fiscal reports are required. (The
fml narrative report must contain how the library obtained project input from
the targeted community, how the library opted to use the funding, the number of titles acquired and in what specific language, the number of materials for
adults and the number of materials for children and young adults that were
acquired, and where the materials are housed).
s
8. All funds must be encumbered by June 30,2005, and all materials received
and invoices cleared by August 30,2005. Any funds not spent or encumbrances not liquidated by August 30,2005 must be returned.
9. In order to satisfy the provisions of the Children’s Internet Protection Act
(CIPA), applicants must certify that grant funds will not be used to purchase
computers used to access the Internet or to pay for direct costs associated with
accessing the Internet. CIPA certification materials are available on the State
Library website at www.libraw.ca.p;ovktml/arants.cfm.
10. Sign and return the original and four copies of the application, along with the CIPA certification. The application must be received at the State Library no
later than 4:00 p.m. on May 6,2004. Fax copies are not acceptable.
Applications packets must be mailed or delivered to:
California State Library
Library Development Services
Attn: Global Languages Materials Grant Program
PO Box 942837
Sacramento, CA 94237-0001
(900 N St., Suite 500)
(Sacramento, CA 95814)
EXHIBIT #3
California State Library
Library Services and Technology Act (LSTA)
Global Languages Materials Grant Program
Fiscal Year 2004/2005
APPLICATION
Submit ORIGINAL and four (4) copies by 4.00 p.m. on May 6,2004 to: California State
Library, Attn: Global Languages Materials Grant Program, P.O. Box 942837,
Sacramento, CA 94237-0001. (Street address: 900 N Street - Suite 500, Sacramento,
CA 95814; Telephone 916-653-5217)
1. Library/Jurisdiction: Carlsbad City Library
Contact Person: Susan Simmon Title: Head of Collection Development
Mailing Address: 1775 Dove Lane
City: Carlsbad, CA 92009-4048
Phone: 760-602-2036 Fax: 760-602-7928
E-mail: ssimp@,ci.carlsbad.ca.us
2. What underserved language group do you intend to target?
We intend to target Spanish-speaking children aged five to twelve who are in English-
language immersion classes in elementary schools. These children are regular users of the
Centro de Informacion, a branch of the Carlsbad City Library. The Centro is located in
the neighborhood of the schools that have the highest percentage of Spanish-speaking
children in their classrooms.
We will increase our services to these children by purchasing Spanish language materials
that will reinforce their basic reading skills in their native language. We will also
purchase bilingual Spanish - English materials that will help them improve their English
language reading skills and provide assistance with their homework assignments. These
materials will be in print, audio and videoDVD format.
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Project: Global Languages Materials Grant Program
Library/Jurisdiction: Carlsbad City Library
3. How did you determine your library currently under-serves the targeted language
group?
Consultation with the staff of the Centro de Infonnacion reveals that the Centro does not
have enough materials to meet the demands of these students. The Centro receives
regular and personal feedback from the students who use it, as well as from their parents
and their teachers. This feedback and the observations of the Centro staff show that the
Centro needs more nonfiction to support a wide range of homework assignments. The
Centro staff has also noticed that their fiction shelves are emptied quickly when the
schools have school-sponsored reading programs and also during the library’s Summer
Reading Program.
Consultations will be held with two groups of people to fkther verify and clarifj. this
need. The first group is the “Homework Zone” volunteers who work at the Centro de
Informacion. These volunteers work one-on-one with students to help them with specific
homework situations, and so will have detailed feedback about what the Centro needs to
add to improve the nonfiction collection. The second group is the English Learner
Advisory Committees (ELAC) run by the schools. This group is chaired by a bilingual
teacher, who coordinates the school’s efforts to work with the English-immersion
students, their parents and their families. ELAC members will be able to provide us with
Limited English Proficient (LEP) statistics and with more information about materials
needed to help with homework assignments and with general reading skills.
4. Please describe your plans for the promotion of the collection that will be
purchased.
The staff of the Centro de Informacion will use their established, ongoing outreach efforts
in their community to publicize and promote the collection of materials purchased with
the Global Languages Materials Grant Program. These outreach efforts currently
include:
Classroom visits
Participation in school special events
Participation in community events, such as the Barrio Fiesta, the Christmas Tree
Lighting Ceremony, and the Festejando a las Madrecitas, all of which center on the
neighborhood where most of these children live
Participation in the regular ELAC parent meetings held at the various schools
Project: Global Languages Materials Grant Program
LibraqdJurisdiction: Carlsbad City Library
5. Please provide your plan for continuation of the collection beyond the grant year.
We will increase the allocations for Spanish-language and bilingual materials for
Spanish-speaking children by rearranging our spending priorities within the library’s
materials budget.
We will also track the circulation statistics on the materials purchased with this grant
money, watching carehlly which items circulate more than others, so that we can focus
our ongoing spending on the types of items that will be the most usehl.
6. On behalf of the Carlsbad City Librarv, I will accept a Library Services and
Technology Act grant award of $6.000.00 for the Global Languages Materials
Grant Program of 2004/2005. I agree to the conditions of this award and stipulate
that the hnds will be used for the purchase of materials that meet the needs of our
immigrant population(s), and that materials will be processed and made available
promptly. I understand that all hnds must be expended by June 30,2005, or
Director Name: Cliff Lange Phone: 760-602-2010
Fax: 760-602-7942 E-mail: clana@,ci.carlsbad.ca.us
Library: Carlsbad Citv Library
Mailing Address: 1775 Dove Lane
City: Carlsbad. CA 92009-4048
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FORM A
CALIFORNIA STATE LIBRARY
Sacramento
INTERNET SAFETY CERTIFICATION FOR LSTA
APPLICANT PUBLIC LIBRARIES
PROGRAM YEAR 2004/05 FUNDS
As the duly authorized representative of the applicant library, I hereby certify that (check only
one of the following boxes):
A.
B.
C.
D.
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The recipient library is receiving services at discount rates under Sec. 254(h)(6) of the
Communications Act of 1934 (the “E-Rate’’ Program).
The recipient library has complied with the requirements of Section 9134(f)(l) of the
Library Services and Technology Act.
The,recipient library has not yet complied with the requirements of Section 9134(f)(l)
of the Library Services and Technology Act. However, the applicant library is
undertaking actions, including any necessary procurement procedures, to put into place
an Internet safety policy that meets these requirements. The applicant library will be in
compliance with the requirements of Section 9134(f)(l) before the library receives
fimding for a subsequent program year.
The requirements of Section 9 134(f) of the Library Services and Technology Act do
not apply to the recipient library because no funds made available under the LSTA
program will be used to purchase computers used to access the Internet or to pay for
direct costs associated with accessing the Internet for a public library that does not
receive discounted E-Rate services under the Communications Act of 1934, as
amended.
fz-
Si&ture bf A&zd Representative VL
P . ted Name of Authoibed Representative
Title of Authorized Representative
53 e G-f-0 lf-
MAIL TO: California State Library 41 h,/ PI LDS - LSTA Dad
Sacramento CA 94337-000 1
P.O. Box 942837 CC,ck2b&C\ ci-t,, k; I) rCKq
Name of Applicant ConsdrtiumlGroup
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