HomeMy WebLinkAbout2004-05-18; City Council; 17630; Application for grant: CA Library Literacy ServiceAB# 17,630
MTG. 5/18/04
DEPT. LIB
CITY OF CARLSBAD -AGENDA BILL n.A 1
TITLE:
APPLICATION FOR A GRANT FROM THE CALIFORNIA
LIBRARY LITERACY SERVICE
CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. 2004-158
grant from the California Library Literacy Service.
authorizing the Carlsbad City Library to apply for a
ITEM EXPLANATION:
0 From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with
grant money from the State.
0 In 1989, when those funds were no longer available, the City’s General Fund picked up
the support of the program.
0 In 1990, when the California Library Literacy Service was created, the library became
eligible for additional matching grant funds.
0 We have applied for and received the matching grant funds each year for the past ten
years.
0 For fiscal year 2004-05, the State Library will follow a similar procedure as last year in
determining how this matching grant program will be funded. The funding formula will
provide a basic grant of $15,000 to each eligible literacy program. Subsequently, if
additional funds remain, a second grant amount will be distributed to each eligible
I iteracy program.
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State matching
funds. These matching funds are awarded by the State to extend or enhance existing
literacy services. Grant funds will be used to purchase instructional resources, books,
outreach materials, and supplies to support the annual tutor/learner recognition event.
The State grant amount for 2003-2004 was $28,851. The new funding formula will provide a
basic grant of $15,000, and if there are any remaining funds, an additional grant amount will
be awarded. The amount of the second grant is unknown.
EXH IBlTS :
1. Resolution No. 2004-158 approving the application for a grant from
the California Library Literacy Service.
2. Carlsbad City Library Application for Continuing Programs grant.
Department Contact: Cliff Lange - 760-602-201 0 - clann@ci.carlsba.ca.us
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RESOLUTION NO. 2004-158
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION
FOR A GRANT FROM CALIFORNIA LIBRARY LITERACY
SERVICES ACT FUNDS. .
WHEREAS, the Carlsbad City Library Adult Learning Program provides training to
meet the literacy needs of adults; and
WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals
of the City Council and the objectives of the Library; and
WHEREAS, the California State Library will provide additional support for the Adult
Learning Program with grant funds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That the Library Director is authorized to apply to the California State Library
for the California Library Literacy Service Act funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of
the City of Carlsbad held the Ehday of May , 2004 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard
NOES: None
ABSENT: None
(SEAL)
LORRAINEy WOOD, City Clerk
EXHIBIT #2
California State Library
California Library Literacy Services (CLLS)
Fiscal Year 2004-2005
APPLICATION FOR CONTINUING PROGRAMS
Submit three copies to be postmarked bv Fridav. Mav 28. 2004 to Attn: Litera? Team. Calijbrnia State Library, PO Box 942837. Sacramento. CA
94237-0001 for mail. Non-postal delivery to 900 NSireet. Suite 500. Sacramento, CA 95814. Fax is &acceptable. Questions: 916-653-7743.
1. Applicant: Carlsbad City Library
2. Address: 1775 Dove Lane, Carlsbad, CA 92009
(full legal name ofjurisdiction andor library)
3. Contact name: Lynda L. Jones
Phone: 1760) 434-2998 Fax: (760) 720-762 1 E-Mail: lione@ci.carlsbad.ca.us
Intent to Participate
(Only programs funded in 2003/04 can apply for 2004/05):
Programs funded in 2003/04: Programs applying for in 2004/05:
El Adult Literacy Services (ALS) ElApplying 0 Not Applying
0 Families for Literacy (FFL) 0 Applying MNot Applying
0 English Language Literacy (ELLI) 0 Applying ElNot Applying
0 Mobile Library Literacy Services (MLLS) 0 Applying ONot Applying
4. SUMMARY OF YOUR LITERACY SERVICES: (Briefly describe the key elements of
your library's literacy service -- what services will you provide? To how many people/families?
How many volunteers?, etc. Who are your key collaborators for each service? If you have special
program elements, such as prison or health literacy services, describe them as well. Identify any
major changes from last year in space provided.) Please keep your answer to % page per
service.
Adult Literacv Services:
The Adult Learning Program provides free and confidential learning experiences in basic reading,
writing, and applied literacy skills. One-to-one and small group tutoring are offered. Computers are
fully integrated into the study sessions of every learner. In one-ton-one tutoring, emphasis is on
structured, sequential learning of the soundsymbol relationships for reading and writing English.
Tutoring pairs also work on building fluency, vocabulary, and comprehension with the Read
Naturally software program. The learner's own goals in applying new literacy skills to their home,
work, and community life are addressed. Currently, 33 learners are in one-to-one tutoring
situations.
Amlicant Jurisdiction: Carlsbad Citv Librarv
Three small groups are available for learners who have, generally, already studied for a sub stantial
time with one-to-one tutors. One group reinforces the basic skills studied previously and adds work
on fluency, vocabulary, and comprehension. A second group is a writing group, which addresses
more complex skills in spelling, vocabulary, and written expression. The third group is a G.E.D.
preparation group. Each group has a volunteer tutor. In 2004-2005, two new groups focused on
keyboarding skills will be added. Currently, 15 learners attend small groups.
Any maior changes fiom last year?
The Carlsbad City Council has adopted establishment of a Library Learning Center as one of its
goals for 2004-2005 and proposes to purchase a 7800 square foot building for this purpose. During
2004-2005, the Adult Learning Program anticipates moving into the Learning Center. With more
space, more small groups will be added, primarily using the soundsymbol curriculum
PhonoGraphix.
5. How did you determine the local need for the literacy services you provide? (What local
sources of data did you use?)
20-year history of library’s Adult Learning Program serving adult learners.
Carlsbad High School enrollment in Special Education reading classes.
U.S. 2000 Census: income, language spoken at home & proficiency, years of schooling.
Carlsbad Unified School District: accountability reports on individual schools, including
Headstart enrollment (parents).
Outreach to parents’ groups at schools.
Conversations with Human Resources managers at Carlsbad employers.
standardized test scores, especially for languages arts.
6. INPUTS: What resources will you use to provide the services described in the coming
year?
1 FTE Program Coordinator
1.6 FTE Learning Program Assistant (4 part-time staff, including 0.2 FTE technology support)
0.5 FTE office volunteers
1 volunteer Roles & Goals interviewer
48 continuing learners, with 15 added
Library’s Volunteer Coordinator
City’s Volunteer Coordinator
3,000 circulating volumes in Adult Learning Program library collection + 80 volumes to be added
Library circulation computer & software
8 networked instructional computers with 6 instructional software programs
12 Alphasmart keyboard word processors
1,000 sq. fi. instructional classroom space, with 12 2-person tutoring carrels & 1 small-group area
1 Basic Skills learning group with tutor
1 Writing group with tutor
1 G.E.D. group with tutor
2 Keyboarding groups with tutors
(planning for expansion of these areas in new Learning Center)
2
Amlicant Jurisdiction: Carlsbad City Library
1 PhonoGraphix curriculum team developing instructional materials
32 continuing volunteer tutors in pair situations
5 tutor trainings, adding 20 new pair tutors
Outreach plan to improve public awareness and recruit learnershtors
Cooperative public relations and fundraising plan with Library Foundation
Data management system (Literacy Pro)
Weekly New Learner Orientations
Roles and Goals form
Intake interview and assessment materials for learners
Consumable texts for learners
Office equipment 9computers, copier, shredder, fax, etc.)
4 visits made to local companies to raise awareness of program
Cooperative outreach and programming with library’s Centro de Informacion (also to move into
Program listed at volunteermatch.org and in North County Times Community Connections (both
Classrooms are open 52 hours per week.
Learning Center)
Online and print versions)
7. OUTPUTS: How many users will be served, and how many of each service/program will
be provided in the coming year?
63 adult learners enrolled in program and learning either in one-to-one or small-group setting.
52 volunteer tutors instructing in one-to-one or small-group situations
45 Basic Skills group sessions held
45 Writing Group sessions held
45 G.E.D. group sessions held
4,000 instructional hours completed by adult learners
8. RECRUITMENT: How will you recruit program participants?
Ad in Pennysaver
Staff attend Headstart parents’ meetings
Staff make presentations at 3 bilingual elementary students’ parents’ meetings
Develop and implement plan for letting employees and Human Resources personnel of local
Attend City hctions to network with other employees from other departments
Participation in San Diego Council on Literacy countywde publicity (print and electronic media)
Information about the program in the quarterly City Community services brochure mailed to all
Welcome Wagon distribution of program information and embossed pencils to new city residents
Program brochures available at library sites’ information desks
Large posters displayed at library sites
Staff table at school and community events (e.g., Barrio Fiesta, Holiday Tree Lighting)
Display program information at local laundromats
Continue relationships with MiraCosta Adult Learning Center staff and MiraCosta Community
Corporations know about program
Homes
3
Applicant Jurisdiction: Carlsbad City Library
College Disabled Students Services oflice for referrals of appropriate learners
Utilize media attention on new Learning Center to reach potential learners
9. RECRUITMENT: How will you recruit tutors and other volunteers?
Develop and implement plan for letting employees and Human Resources personnel of local
Corporations know about program
Attend City functions to network with other employees from other departments
Participation in San Diego Council on Literacy countywide publicity (print and electronic media)
Information about the program in the quarterly City Community services brochure mailed to all
Homes
Welcome Wagon distribution of program information and embossed pencils to new city residents
Program brochures available at library sites’ information desks
Large posters displayed at library sites
Staff table at school and community events (e.g., Barrio Fiesta, Holiday Tree Lighting)
Cooperation with the library’s and the City’s Volunteers Coordinators
Continue listing of program on volunteermatch.org and North County Times Community
Connections (both print and online versions)
Utilize media attention on new Learning Center to reach potential volunteers
10. COMMUNITY RELATIONS: How will you ensure that your community stakeholders
(library staff and trustees, mayor, county supervisors, civic organizations, local legislators,
etc.) are aware of what the library is doing to address the community literacy issues?
-The Library Foundation is developing written materials, as well as a speakers’ bureau, to expand
community awareness and fundraising specifically for the new Learning Center. The Foundation
initiates contact with community leaders and the media.
-Learning Program staff participate in City and library events as much as possible to network with
library and other city staff. These include both internal and outreach events.
-Library Trustees receive monthly updates in print and via the Library Director on the literacy
program.
-City Council members, City Managers, Friends of the Library President, Library Foundation
President are invited to the program’s annual recognition event. Each receives a personal letter
from a learner and a tutor. Learners speak at the event about their learning experiences.
-Program staff, learners, and volunteers speak at service clubs and school events.
-Program information and photos appear on the City’s website.
-Friends of the Library include information about the program in their newsletter.
-Program Coordinator attends meetings of library division heads.
11. Projected Budget (forms attached)
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Applicant Jurisdiction: Carlsbad City Library
12. Statement of Intent
a.
b.
I intend to request State hnds available under the provisions of Section 18866 of the
Education Code for the 2004/05 fiscal year. I understand that I will be notified by the
California State Library of the amount for which my library is eligible, according to the
provisions of the law, and that I will be required to submit a Plan of Service and
proposed Budget utilizing the hll eligible amount for literacy, subject to approval by the
California State Library.
I affirm that any or all other agencies participating in the program have agreed to the terms
of the applicatiodgrant award, and have entered into an agreement(s) concerning the final
disposition of equipment, facilities, and materials purchased for this program from the
funds awarded for the activities and services described in the attached, as approved and/or
as amended, application.
(Signed): Date:
(Printed): Cliff Lanpe
(Authorized representative)
Title: Librarv Director
Library Jurisdiction: Carlsbad City Libray
Streeumail address: 1775 Dove Lane
City: Carlsbad County: San Dieno Zip + 4: 92009-4048
Telephone: (760) 602-20 10 Fax: (760) 602-7942
E-mail: clana@ci.carlsbad.ca.us
My library will not apply for California State Library literacy hnds for the 2004/05 fiscal year.
(Signed): Date:
(Printed):
(Authorized representative)
Library Jurisdiction:
Doc#635 7CL LSopplication2OO4-05
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Carlsbad City Library
2004 - 2005
Literacy Services Minimum Standards for California Library
In order to receive a baseline amount of funding from the California State Library for Adult
Literacy Services, please check and sign the following to certify that your library literacy services
are in compliance with these minimum operational standards:
Definition of an Adult Learner -- For the purposes of qualifying for the per capita award portion of the
CLLS funding formula, an adult learner:
Is 16 years or older and not concurrently enrolled in high school
Seeks literacy services for himherself in English and is able to do the intake interview in
English
Has completed an intake interview, has been assessed and is receiving instruction including,
but not limited to, one-to-one, small group and/or computer instruction
Has established one or more personal literacy goals
Does not include someone who requests services from your library but is referred elsewhere
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“Dedicated staff’ have been assigned specifically to adult literacy services
Literacy instruction is provided for the English-speaking adults who seek it, and the service is in
response to the needs of the community
Literacy services are provided in a public library setting or, if elsewhere, a strong connection to
the library is made
The service has trained volunteer tutors and adult learners
While library literacy services may charge a third party, such as a workplace, for services,
instruction is always provided for free to the “end-user,” the adult learner or participating family.
The service defines “adult learners” as those 16 years or older, not concurrently enrolled in high
school, who seek literacy services for themselves in English and are able to do the intake interview
in English.
Adult learners go through an initial intake process, which includes screening, assessment and
possible referral
Adult learners receive regular instruction including but not limited to one-to-one, small group
and/or computer instruction
Volunteer tutor screening, training, assessment and referral services are provided
After volunteer tutors receive training they are matched or are waiting to be matched with adult
learners
Carlsbad City Library
2004 - 2005
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Adult Literacy Minimum Standards -page 2
Volunteer tutors meet regularly with adult learners and report on their progress
Ongoing tutor and adult learner support services and programs are offered
The library has a method for gathering literacy data and uses the CLLS "Roles and Goals" form
with its adult learners in order to gather outcomes data
The library undertakes periodic, regular student assessment, literacy services evaluation, and the
reporting of outcomes
The library has a plan for increased local support, i.e., a financial commitment fiom the local
jurisdiction
Literacy staff participate in their regional network (BALIT, CVLLN, NCLC, SCLLN, CSJVLN)
The library participates in or is in the process of establishing a local adult literacy coalition
The library knows its community and the community's literacy needs
CARLSBAD CITY LIBRARY
Library Name Library Director Signature, FY 2004/05