Loading...
HomeMy WebLinkAbout2004-06-22; City Council; 17678; Out of state traveln w U a 6 a a .. 2 0 r= G 2 J 2 3 0 0 AB# 17,678 MTG. 6/22/04 DEPT. POL CITY OF CARLSBAD - AGENDA BILL TITLE: REQUEST FOR OUT-OF-STATE TRAVEL TO CONDUCT SITE VISIT TO REVIEW NEW LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEM IN SUPPORT OF POLICE DEPARTMENT TECHNOLOGY PROGRAM. CITY Am. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2004-204 department to conduct a technology site visit in Michigan, July 1 1-1 5, 2004. approving an out-of-state travel request from the police ITEM EXPLANATION: The purpose of this site visit is to observe and review a law enforcement records managment and automated field reporting system, CRISNET, currently in use at the Detroit Police Department and the Lansing State Police. These Police employees are on a countywide committee that has been tasked with researching existing records management programs that would fill the needs of law enforcement agencies throughout San Diego County. The system would be integrated, allowing all County agencies to share law enforcement data and information. CRISNET has been identified as a finalist in the selection process, and these two sites represent the system in use throughout a large, multi- agency region. A site visit is necessary to determine application in our current police technology program, including the mobile office computer project. FISCAL IMPACT: The cost to conduct this site visit for the police department’s Records Manager and Police Sergeant will not exceed $2500. Funds are available in the Police Department budget to cover all costs. EXHIBITS: 1. Resolution No. 2004-204 authorizing out-of-state travel for two police department employees to conduct a site visit to the Detroit Police Department and the Lansing State Police. Travel will be conducted July 11-15, 2004 and will be approximately 2 travel days and three on site days. 2. City of Carlsbad Goal No. 450 - Public Safety Technology Project 3. RMS Overview 4. CRISNET Information For further information, contact Administrative Systems Analyst Ill Maria Callander at 760 931 -21 76 or mcall@ci .carlsbad .ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2004-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING MENT’S RECORDS MANAGER AND POLICE SERGEANT TO CONDUCT A SITE VISIT TO THE STATE OF MICHIGAN OUT-OF-STATE TRAVEL FOR THE POLICE DEPART- JULY 11-15,2004. WHEREAS, the City Council concurs that it is in the public interest to authorize out- of-state travel for the Police Department to conduct a site visit of public safety operations conducted by the Detroit Police Department and the Lansing State Police; and WHEREAS, the City Council recognizes that this is in support of the City’s Public Safety Technology Project, a City goal, and this effort will enhance the project‘s effectiveness; and WHEREAS, funds are available in the FY 2004-05 Police Department budget for the out-of-state travel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows: 1. That the above recitations are true and correct. 2. That out-of-state travel is hereby authorized in accordance with City policy for the Police Department Records Manager and Police Sergeant to conduct a site visit July 11-15, 2004 at Michigan State Police facilities. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 22nd day of June , 2004, by the following vote, to wit: AYES: Council Members Lewis, NOES: None ABSENT: None / LORRAIN M. WOOD, City Clerk City of Carlsbad Management Goals 2004-2005 Fiscal Year: 2004-2005 Goal ID: 450 GOAL SHORT NAME: Public Safety Technology Project MSA: Safety REVIEWER: Zoll, Tom COUNCIL GOAL: Top Quality Services TEAM GOAL: Yes TEAM LEADER - Stockton, Dale TEAM MEMBERS - Grady, Debbie DEPARTMENT RESOURCES: Callander, Maria DOES GOAL HAVE FISCAL IMPACT? YES ONE TIME COST: $3,571,500 DESCRIBE YOUR GOAL STATING THE OUTCOME FOR THE SECOND OF A TWO-YEAR GOAL. Improved police response, communication and information capabilities through implementation of a new computer-aided dispatch and mobile computer system. ACHIEVEMENT TARGET: CAD and mobile computer installation complete. Critical training completed, system operational, and cutover accomplished. ACHIEVEMENT THRESHOLD: System installation requirements completed including interface control document, hardware configuration and test plan. Installation underway and training initiated. Additional Information: Police Dept. Out of State Travel Request Exhibit #3 POLICE RECORDS MANAGEMENT SYSTEM (RM SI The purpose of the RMS is to provide for the effective storage, manipulation, viewing, retrieval, retention, and archiving of crime and incident reports. It will interface with the CAD system and utilize a browser-based user interface. Data from the CAD, automated field reporting and RMS systems will be accessible through this new interface. Currently CAD and RMS data access is limited and cumbersome. A major benefit of an RMS is that it provides tools for use department-wide. The new system would provide easier access to information so more people can access the data themselves. Accuracy of call data information would improve as call information is loaded directly into the forms, eliminating an intermediary. An RMS would offer investigative case management allowing supervisors to easily monitor case status and assign cases electronically instead of waiting for copies to be made and forwarded to investigations. AUTOMATED FIELD REPORTING (AFR) The AFR system will automate the process of filling out a crime report. A normal crime report can be from 2 to 20 pages and has hundreds of pieces of data that have to follow certain rules and formats. The AFR will assist the officer in filling out the proper forms with error checking and user-assistance at the field level. Once the officer completes the report, it will be submitted electronically for approval. If the report is approved, it will be forwarded automatically to the RMS system and will be available immediately for viewing. If the report is not approved, it will go back to the officer’s in-car computer where necessary corrections can be made. One of the most significant benefits of an AFR system is the time saved by not having to enter the same basic information numerous times on a variety of forms. Presently, much of the basic incident information must be manually re-written on numerous forms. Reports are manually completed by officers in the field and then entered into the ARJIS system by records personnel. With officers entering their own cases directly into the automated field reporting system, data entry time will be reduced. These two components(RMS and AFR) will form a vital part of our technology project. Several Carlsbad personnel are involved in their development in conjunction with regional partners. ” I Police Department Out of State Travel Request Exhibit #4 About CRISNET, Inc. CRISNET, Inc. has been a leader in developing advanced records management systems for the criminal justice and public safety markets for over 20 years. As a Microsoft Certified Partner, CRISNET has extensively used Microsoft products to develop their CRlS and CRISNET products since 1984. About NetRMS The CRISNET Police Records Management System (NetRMS) is a web-based records management system designed for access by Law Enforcement professionals from anywhere using a secure browser-based network connection. NetRMS provides all the tools an agency needs to properly record, store, and retrieve department records. NetRMS combines intelligent document management and workflow with a complex relational database structure to provide an extremely intuitive and highly functional records management system.