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HomeMy WebLinkAbout2004-07-27; City Council; 17730; Emergency Preparedness Coordinator & OfficerAB# 17,730 MTG. 7/27/04. DEPT. PoliceIHR CITY OF CARLSBAD -AGENDA BILL 1 TITLE: ESTABLISH MANAGEMENT CLASSIFICATION OF EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER; AMEND THE MANAGEMENT SALARY STRUCTURE AND CONFLICT OF INTEREST CODE DEPT. HD. RECOMMENDED ACTION: Adopt Resolution No. Emergency Preparedness Coordinator & Training Officer; and to amend the Management Salary Structure and Conflict of Interest Code. 2004-250 to establish the new classification and salary of ITEM EXPLANATION: At the request of the Police and Fire Departments, a new classification combining two functions has been created to address the Emergency Preparedness coordination and the Police Training coordination needs. Human Resources has developed the attached classification description (Attachment A) and submits it for Council’s consideration for approval to add to the Management Salary Structure. Currently, the Police Department has a vacant full-time (1 .O FTE) Police Training Coordinator position allocated in the budget. The Fire Department has a part-time (.5 FTE) allocation and budget for an Emergency Preparedness Coordinator position and program. Both departments have agreed to consolidate staffing resources to meet their needs and to combine these functions within the Police Department budget. The proposal is to fill the vacant position in the Police Department with the new management classification of Emergency Preparedness Coordinator & Training Officer and use the remaining .5 FTE in part-time hourly staff to supplement the additional training duties. Based on this proposal, there will be no additional staffing allocation or budget increase. Based on a salary survey and comparison of duties to comparable classifications in the City, staffs recommendation is to place the Emergency Preparedness Coordinator & Training Officer in the Management Salary Structure at Grade 3, $53,700-$73,700, Attachment B. This position will be a member of the Police Department management team and designated as a non-sworn “at will” position. It is also recommended that the Conflict of Interest Code be amended to add the Emergency Preparedness Coordinator & Training Officer to disclosure categories 2 and 3. FISCAL IMPACT: rhis position will be funded by the current vacant Police Training Coordinator position md part-time Disaster Preparedness position and has no additional fiscal impact. The 2stimated annual salary and benefits is $82,000. PAGE 2 OF AB# 171730 EXHIBITS: 1. Exhibit 1 : Resolution No. 2004-250 DEPARTMENT CONTACT: Harriet Gerza (760) 602-2437, hrrerzGjjci.car1sbad.ca.w 2- Exhibit 1 RESOLUTION NO. 2004-250 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE CLASSIFICATION AND SALARY FOR EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER, AND AMENDING THE MANAGEMENT SALARY STRUCTURE AND CONFLICT OF INTEREST CODE WHEREAS, the City Manager recommends and the City Council concurs, that it is desirable and necessary to adopt the classification and salary of Emergency Preparedness Coordinator & Training Officer in the Management Classification and Salary Plan; and, WHEREAS, the City Manager recommends and the City Council concurs, that it is desirable and necessary to amend the Management Salary Structure to reflect this change. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes the amendment of the revised Management Salary Structure to include Emergency Preparedness Coordinator & Training Officer at salary grade 3, as shown in Attachment B, attached hereto and made a part thereof. 3. That the City Council authorizes the amendment of the Conflict of Interest Code to add the position of Emergency Preparedness Coordinator & Training Officer to the list of Designated Employees filing in disclosure categories 2 and 3. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 27th day of July ,2004, by the following vote, to wit: Ayes: Council Noes: None Absent: None Members Lewis, Finnila, Kulchin, Hall and Packard ATTEST: A LORRAINE M. WOOD,@ity Clerk (SEAL) Attachment A CITY OF CARLSBAD CLASS SPECIFICATION JOB TITLE: EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER DEPARTMENT: SAFETY BASIC FUNCTION: Under functional direction, to perform professional, technical and administrative work relating to the coordination of the City’s disaster preparedness program; and to support the Police Department training function. DISTINGUISHING CHARACTERISTICS: This is a non-sworn position with dual responsibilities. The primary function is to direct and coordinate the City’s Emergency Management Team (CEMAT), developing, coordinating and conducting disaster preparedness response training and representing the City at state, county and regional meetings. In addition, this position will coordinate Police training functions, such as monitoring mandated and other training records, scheduling training and assisting Police management in identifying training needs, resources and budget. KEY RESPONSIBILITIES: Manage all aspects of the City’s Emergency Preparedness Program; including but not limited to the City’s mitigation, preparedness, response and recovery capabilities, including all after-action reports and documentation. Direct and manage the City of Carlsbad Emergency Management Administrative Team (CEMAT); serve as chair for this citywide committee; maintain and update the City’s Emergency Operations Plan and related documents. Manage and coordinate the Emergency Operations Center (EOC). Develop, coordinate and conduct disaster preparedness response training, including facility evacuation and all required Standardized Emergency Management System (SEMS) training for City staff. Represent the City at Unified Disaster Council (UDC), operational area, regional and state level meetings related to disaster preparedness. Establish and coordinate emergency planning services planning and provide public educational information on emergency mitigation, preparedness, planning, response and recovery with the City, School District, adjacent jurisdictions, utilities, business, industry, EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER, Page 2 Of 4 other governmental agencies and community groups; prepare specialized disaster plans designed to meet the needs of various sections of the community. Monitor and maintain all Police training records; monitor Peace Officer Standards and Training (POST) mandates to ensure compliance. Coordinate Police employees’ attendance at POST and other training, including but not limited to facilitating travel, reimbursements and certificate completion. Develop, organize, coordinate in-house training programs; assist in development of course outlines and presentation materials. Represent the City in Police training activities and meetings as required. Prepare, monitor and make recommendations for programs’ budgets. Research and prepare reports regirding programs as required. Give presentations to groups, such as City Council, City staff, and outside groups as needed. Supervise employees or volunteers; monitor workflow; assign and prioritize work activities; recommend methods and procedures. Perform other related duties as assigned. OUALIFICATIONS : To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. KnowledPe of: Principles and practices of emergency planning, management and response procedures. Methods and techniques in disaster preparedness and law enforcement training. Community emergency and disaster support and assistance resources. Federal, state, county and local regulations, policies and guidelines related to civil defense, disaster and emergency preparedness and Police training 0 7 / 0 9 / 0 4 EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER, Page 3 of 4 Principles and practices of organization, administration, budget and human resources management. Research methods and techniques and methods of report presentation. Abilitv to: Manage and coordinate disaster and emergency preparedness programs. Coordinate law enforcement training programs. Analyze complex administrative and operational problems, evaluate alternatives and reach sound conclusions. Collect, evaluate and interpret varied narrative and statistical information. Prepare and present accurate and concise reports, procedures and other written materials. Communicate clearly and, concisely, orally and in writing. Establish and maintain cooperative relationships with those contacted in the course of work. Supervise, train, and evaluate assigned staff or volunteers. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Work well under pressure to meet deadlines. EXPERIENCE AND EDUCATION: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Equivalent to a bachelor’s degree from an accredited college or university and three years of professional level administrative, operations or related experience working in a public agency and performing duties which are closely related to the functions of this position. Specific knowledge and experience with POST requirements is highly desirable. 07/09/04 EMERGENCY PREPAREDNESS COORDINATOR & TRAINING OFFICER, Page 4 of 4 PHYSICALMENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to communicate, in person and by telephone; utilize office equipment. An employee is also required to assimilate written materials relevant to the position. In addition, while performing the duties, employees of this class are regularly required to engage communication skills; interpret narrative and statistical data, information and documents; analyze and solve problems; use and apply reasoning and abstract concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, Council members and others encountered in the course of work. Ability to work in a standard office environment with some exposure to the outdoors; ability to travel to different sites and locations; attend evening meetings; work under pressure and potentially stressful situations. This is an at-will Management classification. DATE APPROVED: 07/09/04 7