HomeMy WebLinkAbout2004-08-03; City Council; 17743; Repair of 27 Inch Water Transmission Pipelinen w
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AB# 17.743
MTG. 08/03/04
DEPT. PW/M&O
TITLE:
APPROVAL OF EMERGENCY ACTION TAKEN BY EXECUTIVE
TRANSMISSION PIP EL IN E
MANAGER FOR THE REPAIR OF A 27-INCH WATER
RECOMMENDED ACTION: /
CITY COUNCIL OF THE CITY OF CARLSBAD: Adopt Resolution No. 2004-263 confirming staff actions
and waiving bidding procedures as set forth in Carlsbad's Purchasing Ordinance Section 3.28.024; and
authorizing the City Manager, or his designee, to pay for all property restoration invoices related to this
Emergency Act ion.
BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT: Adopt Resolution
No. 1221 confirming staff actions and waiving bidding procedures as set forth in Carlsbad's
Purchasing Ordinance Section 3.28.024; and authorizing the Executive Manager, or his designee, to pay
for all pipeline repair invoices related to this Emergency Action.
ITEM EXPLANATION:
Staff is asking the Council Board to consider approving the expenditure of approximately $125,000 from
the City of Carlsbad Self-Insurance Liability Fund for the restoration of the area surrounding the District's
ruptured 27-inch water transmission pipeline. In addition, staff is asking the Board to consider approving
the expenditure of approximately $1 25,000 from the Carlsbad Municipal Water District's Water
Operations Budget for the excavation and repair of the aforementioned District pipeline.
In mid-afternoon on Thursday, March 11, 2004, the District's 27-inch transmission pipeline ruptured and
the resulting loss of water disrupted traffic and caused damage to the surrounding pavement and slope
areas. The rupture occurred on San Marcos Boulevard in the City of San Marcos, east of Business Park
Road. This pipeline begins at the District's main connection to the County Water Authority treated water
aqueduct. The connection is located near the intersection of San Marcos Boulevard and Santa Fe Road.
The pipeline feeds one of the District's million-gallon water tanks and we were able to isolate that part of
our water system after the rupture occurred. As a result, there were no water service interruptions to our
customers.
Staff contacted Don Hubbard Contracting and they immediately responded to the scene. All westbound
traffic in the area of the break was diverted and one lane eastbound remained open. Additional assistance
from the Vallecitos Water District, SDG&E, the City of San Marcos and the Sheriff's Department;as well
Carlsbad's Street Maintenance crews helped with repair of the pipe, protection of an adjacent high-
pressure gas line, and traffic control. By early Friday morning, the pipeline was repaired and put back into
service. Southland Paving, Inc. was then called to repair the damaged asphalt and cleanup of sloped
areas, and the areas of both the San Marcos Boulevard roadway and in the adjacent mobile home park.
By early Saturday morning, less than 37 hours after the waterline break, all street lanes in both directions
were open to traffic.
This easterly portion of the pipeline was installed in the late 1950's. The rupture was the result of an
isolated rust area of the pipeline. Due to the age of this pipeline, the remaining 4,000 feet of pipeline east
to the aqueduct is presently under design and is scheduled for replacement as soon as possible.
FISCAL IMPACT:
The invoices for this emergency repair work to the pipeline and roadway, and also the associated cleanup
work on the roadway slope area including the area of the mobile home park have been received and total
$235,693.93. Of this total, $1 24,245.41 will be paid out of the CMWD Water Operations Budget and
Page 2 of Agenda Bill No. 173743
an estimated $125,448.52 will be paid out of the City’s Self-Insurance Liability Fund. The amount paid the
City’s self-insurance includes an additional $1 4,000 for contingencies. Total expenses are itemized
below:
Don Hubbard Construction
Southland Paving - base paving
Paladin - saw cutting
City of San Marcos
San Diego County Sheriffs
Vallecitos Water District
Southland Paving:
Leveling course
Slopes restoration
Pacific Pipeline
Landscape Renovations (estimates only):
San MarcosNista
Las Brisas HOA
Las Brisas front gate landscaping
Las Brisas signs
Las Brisas Kiosk - miscellaneous
Water to irrigate San Marcos slope
Remove irrigation from San Marcos slope
Pipeline Repair Costs -
District Water
Operations Fund
$30,026.57
43,701.46
829.00
8,475.75
5,257.00
3,695.35
26,000.00
$ 6,260.28
Property Restoration -
City Self-insurance
Liability Fund
$ 57,598.52
$ 2,900.00
6,800.00
1,600.00
32,000.00
10,000.00
300.00
250.00
Contingencies (estimated) 14,000.00
Totals $124,245.41 $1 25,448.52
There are sufficient funds available in both the District’s Water Operations Budget and the City’s Self-
Insurance Liability Fund to pay for all costs listed above.
EXHIBITS:
1. Declaration of Emergency by the Executive Manager.
2. City Council of the City of Carlsbad: Resolution No.
3. Board of Directors of the Carlsbad Municipal Water District: Resolutipn No. 1221
4. Location Map
2004-263 \
DEPARTMENT CONTACT: R. Greaney. (760) 438-2722, bgrea@ci.carlsbad.ca.us
Exhibit 1
DECLARATION OF EXISTENCE OF LOCAL EMERGENCY
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District (“District”)
empowers the Executive Manager of the District to proclaim the existence or threatened existence of a
local emergency when said District is affected or likely to be affected by a public calamity and the
Board of Directors is not in session; and
WHEREAS, the Executive Manager of the Carlsbad Municipal Water District did hereby
find:
That conditions of extreme peril to the safety of persons and property arose within said
District, caused by a rupture in a 27” water transmission pipeline.
That the Board of Directors of the Carlsbad Municipal Water District was not in session (and
could not immediately be called into session):
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency did exist
within said District’s water system; and
TT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local
emergency, the powers, functions and duties of the emergency organization of the City of Carlsbad
were those prescribed by state law, by (charter) ordinances and resolutions of the City Emergency Plan
and the Carlsbad Municipal Water District.
March 11,2004 2:30 p.m.
Date Time
Carlsbad 6Iunicipal Water District
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Exhibit 2
RESOLUTION NO. 2004-263
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD. CALIFORNIA, DECLARING AN EMERGENCY
REPAIR TO A 27-INCH WATER TRANSMISSION PIPELNE
WHEREAS. the existing water transmission pipeline located in Sail Marcos Boulevard, in
:he City of Sail Marcos, east of Business Park Road ruptured on March 1 1. 2004; and
WHEREAS, the loss of water disrupted traffic and caused damage to the surrounding
xvement and slope areas; and
WHEREAS, Don Hubbard Contracting was called out and immediately responded to the
scene. All westbound traffic in the area of the break was diverted and only one lane eastbound
eemained open. Additional assistance from Vallecitos Water District, SDG&E, City of San Marcos
md the Sheriffs Department, as well as Carlsbad's Street Maintenance staff helped with repair of
:he pipeline, protection of an adjacent high-pressure gas line, and traffic control: and
WHEREAS, by the morning of March 12, 2004, the pipeline was repaired and put back into
service. Southland Paving was then called to repair the damaged asphalt and cleanup the sloped
Ireas, both in the San Marcos Boulevard roadway area and in the adjacent mobile home park area.
Less than 37 hours after the waterline break, all lanes in both directions were open to traffic.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as
follows:
1. That the above recitations are true and correct.
2. That the foregoing constituted an emergency situation requiring immediate action which
could not reasonably wait for the next regularly scheduled meeting of the City Council
of the City of Carlsbad and required that the City dispense with the formal bidding
process.
Ill
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3. That the City Manager is hereby authorized to have repaired and/or restored the damage
to the surrounding pavement and slope areas at an expenditure of approximately
$125,448.52 utilizing funds from the City's Self-Insurance Liability Fund.
4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED at a special meeting of the City Council of the
City of Carlsbad held on the 3rd day of Auqust , 2004 by the following vote, to
wit:
4YES:
VOES: None
4BSENT: None
Council Members Lewis, Finnila, Kulchin, Hall and Packard
ATTEST:
LORdINE M. WOOD, City Clerk
(SEAL)
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Exhibit 3
RESOLUTION NO. 1221
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD MUNICIPAL WATER DISTRICT, CARLSBAD
INCH WATER TRANSMISSION PIPELINE
CALIFORNIA, DECLARING AN EMERGENCY REPAIR TO A 27-
WHEREAS, the existing water transmission pipeline located in San Marcos Boulevard, in
the City of San Marcos, east of Business Park Road ruptured on March 11. 2004; and
WHEREAS, the loss of water disrupted traffic and caused damage to the surrounding
pavement and slope areas; and
WHEREAS, Don IHubbard Contracting was called out and immediately responded to the
scene. All westbound traffic in the area of the break was diverted and only one lane eastbound
remained open. Additional assistance from Vallecitos Water District, SDG&E, City of San Marcos
md the Sheriffs Department, as well as Carlsbad’s Street Maintenance staff helped with repair of
the pipeline. protection of an adjacent high-pressure gas line, and traffic control; and
WHEREAS, by the morning of March 12,2004, the pipeline was repaired and put back into
service. Southland Paving was then called to repair the damaged asphalt and cleanup the sloped
xeas, both in the San Marcos Boulevard roadway area and in the adjacent mobile home park area.
Less than 37 hours after the waterline break, all lanes in both directions were open to traffic.
NOW. THEREFORE. BE IT RESOLVED by the Board of Directors of the Carlsbad
Municipal Water District, as follows:
1. That the above recitations are true and correct.
2. That the foregoing constituted an emergency situation requiring immediate action which
could not reasonably wait for the next regularly scheduled meeting of the Board of
Directors of the Carlsbad Municipal Water District and required that the District
dispense with the formal bidding process.
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3. That the Executive Manager authorized to have the existing waterline replaced at an
expenditure of $124,245.41 utilizing funds from the District’s Water Operations
Budget.
4. This resolution shall take effect immediately upon its adoption.
PASSED. APPROVED AND ADOPTED at a special meeting of the Board of Directors of
, 2004 by he Carlsbad Municipal Water District held on the 3rd day of
he following vote, to wit:
Auqust
4YES: Board Members Lewis, Finnila, Kulchin, Hall and Packard
qOES: None
4BSENT: None
n
ATTEST:
INE M. WOOD, Secretary
(SEA
LO CAT I8 N MAP
. :
NOT TO SCALE
PROJECT NAME PROJECT EXHIBIT
IN SAN MARCOS BOULEVARD 4 REPAIR OF 27-INCH WATER TRANSMISSION PIPELINE NUMBER
4t4U BY: ek k\2?hchOWG