HomeMy WebLinkAbout2004-08-03; City Council; 17747; Reimbursement Agreement Highland Drive Storm Drainn w > 0 df= a a a
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4B# 17,747 TITLE: APPROPRIATE FUNDS AND APPROVE A SETTLEMENT ANDREIMBURSEMENT AGREEMENT WITH JIM DUNN AT APN
MTG. 8/03/04 156-051-24 FOR HIGHLAND DRIVE STORM DRAIN, PROJECT
NO. 3905
IEPT. ENG
DEPT. HD.
CITY AT
RECOMMENDED ACTION:
Adopt Resolution No. 2004-265 appropriating funds and approving a Settlement and
Reimbursement Agreement with Jim Dunn at APN No. 156-051-24 for Highland Drive Storm Drain,
Project Number 3905.
ITEM EXPLANATION :
The Highland Drive Storm Drain begins at Hosp Park and extends southeast to Highland Drive. Itwas installed by a developer in 1963 and includes two catch basins at the north end of Highland Drive, approximately 370-feet of 24-inch diameter corrugated metal pipe (CMP), and an outlet structure. Over time, the CMP has failed to contain the storm flows resulting in the destruction of lower pipe segments and severe erosion on private property owned by Mr. Jim Dunn, Assessors Parcel Number 156-051-24. The erosion has resulted in an unsafe condition along a ravine where the water is presently discharged. This condition consists of 30 to 40-foot high steep and vertical embankments where landslides have recently occurred. The City has fenced this area to preclude access, but the City needs to address this condition as soon as possible. To expedite the necessary repairs it is proposed that the following occurs:
> Install a new replacement storm drain beginning in September 2004.
P Replace and increase the size of the catch basins in Highland Drive.
9 Construct an energy dissipator at the storm drain outlet in Hosp Park; and
P Restore the ravine by hauling in and placing up to 5,000 CYof compacted fill.
The City is proceeding with the new storm drain improvements through a public works contract. The
most expeditious process to place compacted fill in the ravine is to combine this restoration work
with the grading work proposed by Mr. Jim Dunn for construction of a house and garage on the
property. A grading permit was applied for in June 2004. The permit has been reviewed and could
be approved in August 2004 with the grading work beginning soon thereafter. To accommodate this
approach a “Settlement and Reimbursement Agreement for Remedial Grading” was prepared with
Mr. Jim Dunn, which is attached as Exhibit 3. The agreement calls for the City to pay a total of
$197,000 to reimburse Jim Dunn for the grading work, to remove the existing storm drain pipe, and
to settle any potential claims of damage. The agreement also calls for Jim Dunn to grant an
easement for the new storm drain and an easement for a water meter in exchange for the City
quitclaiming the existing 20-foot wide utility easement where the existing storm drain is located.
ENVIRONMENTAL REVIEW:
On May 19, 2004, the Planning Commission approved a Mitigated Negative Declaration, a Mitigation Monitoring and Reporting Program, and a Coastal Development Permit No. CDP 03-41 for the storm drain improvement project.
On April 21, 2004, the Planning Commission approved a Mitigated Negative Declaration, a Mitigation Monitoring and Reporting Program and Hillside Development Permit HDP 020-1 0 and Coastal Development Permit CDP 02-42 for the grading work and construction of a single-family residence and garage on APN 156-051-24.
The grading work required for remediation of the ravine will be performed on an emergency basis through California Environmental Quality Act Section 15269. Emergency Projects Part (c), and Title 14 of the California Coastal Act of 1976, Article 3 Criteria for Granting Administrative Permits, Section 3061 1 Emergencies; waiver of permit. These sections apply because an emergency situation exists that has a high probability of occurrence in the short-term.
FISCAL IMPACT:
The engineer’s estimated cost to complete this project is:
The existing appropriation for the storm drain construction is adequate at $450,600. The expenses for the remedial grading work in the amount of $197,000 plus $2,000 for the grading plan preparation will be appropriated from the General Capital Construction Fund in the amount of $1 99,000.
EXHIBITS:
1. Location Map.
2. Resolution No. 2004-265
3. Settlement and Reimbursement Agreement for Remedial Grading and Associated Costs at
Assessor’s Parcel Number 156-051-24 Located at the Northerly Terminus of Highland Drive in
the City of Carlsbad.
DEPARTMENT CONTACT: William Plummer, (760) 602-2768, bplum@ci.carlsbad.ca.us
LOCATION MAP
GIIY OF GAHLSBAD A?N 356-030-10
JAMS DUNN \\\ \ \ \ A?N 156-051-24
\ \ \ \ \. \ PROPOSED
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PROJECT NAME PROJECT EXHIBIT 1 NUMBER 39051 HIGHLAND DRIVE STORM DRAIN EXTENSION
IkW BY: SCO?l EVANS, CARLSBAD ENGlNEERlNG DEPT. 7/7/04 C: \CAPrlAL\PLUMMER\Hl~~NO STORM DRAIN\39051.DM;
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RESOLUTION NO. 2004-265
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS, AND
APPROVING A SETTLEMENT AND REIMBURSEMENT
HIGHLAND DRIVE STORM DRAIN PROJECT NO. 3905
AGREEMENT WITH JIM DUNN AT APN 156-051-24 FOR
WHEREAS, the City Council of the City of Carlsbad, California, by a four-fiflhs vote has
jetermined that an emergency exists in that repairs or replacements, consisting of remedial
grading on property located at APN 156-051-24, are necessary to avoid danger to life or property;
and
WHEREAS, the plans for furnishing of all labor, materials, tools, equipment,
:ransportation, and other expenses necessary or incidental to the remedial grading, have been
xepared by Aguaterra Engineering, Inc. as part of the grading for a single family house and
garage on Drawing Number 421-9A and are incorporated herein by reference; and
WHEREAS, the remedial grading, and removal of the existing storm drain is to be
Derformed by James Dunn under a Settlement, Release and Reimbursement Agreement for
-emedial grading and associated costs at APN 156-051-24 for a lump sum amount of one
iundred ninety seven thousand ($1 97,000) dollars; and
WHEREAS, additional funds in the amount of $199,000 needs to be appropriated from the
3eneral Capital Construction Fund; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
=alifornia, as follows:
1.
2.
That the above recitations are true and correct.
That the City declare that the remedial work be performed under an emergency
,asis to correct the existing unsafe conditions.
2. That the Settlement, Release and Reimbursement Agreement for remedial grading
and associated costs at APN 156-051-24 with Mr. James Dunn is approved and the City Manager
s authorized to pay the installments described in the agreement.
3. That the Finance Director is hereby authorized to appropriate $199,000 from the
3eneral Capital Construction Fund.
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(SEAL)
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
heldonthe 3rd day of Auqust , 2004 by the following vote, to wit:
AYES: Council Members Lewis, Finnila , Kulchin, Hall and Packard
NOES: None
ABSENT: No
ATTEST
h7-
Lm I$ M. WOOD, City Clerk
5-
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
City Clerk
CITY OF CARLSBAD
1200 Carlsbad Village Dr.
Carlsbad. CA 92008
Please record this document at no
fee as it is to the benefit of the
City of Carlsbad (Govt. Code
6 103).
SPACE ABOVE THIS LINE FOR RECORDER'S USE
SETTLEMENT, RELEASE AND REIMBURSEMENT AGREEMENT FOR
REMEDIAL GRADING AND ASSOCIATED COSTS AT
LOCATED AT THE NORTHERLY TERMINUS OF HIGHLAND DRIVE
IN THE CITY OF CARLSBAD
ASSESSOR'S PARCEL NUMBER 156-051-24
Between
CITY OF CARLSBAD,
a Municipal Corporation
AND
MR. JAMES DUNN
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SETTLEMENT, RELEASE AND REIMBURSEMENT AGREEMENT FOR
REMEDIAL GRADING AND ASSOCIATED COSTS AT
LOCATED AT THE NORTHERLY TERMINUS OF HIGHLAND DRIVE
IN THE CITY OF CARLSBAD
ASSESSOR’S PARCEL NUMBER 156-051-24
This Agreement for Settlement, Release and Reimbursement for Remedial Grading and
associated costs for work at Assessor’s Parcel Number 156-051-24 in the City of Carlsbad
(Grading) dated as of USt b ,2004 (“Agreement”), is made at the City of Carlsbad, San
Diego County, California, by and between the CITY OF CARLSBAD, a municipal corporation
of the State of California (“City”) and MR. JAMES DUNN, a private citizen (“Developer”),
collectively (“the Parties”), with reference to the following recitals:
RECITALS
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
Developer is in the process of developing that certain real property located in the City of
Carlsbad, California generally shown on Exhibit “A”, attached hereto and made a part
hereof, as a private single family residence at the north end of Highland Drive.
Developer is the sole owner of property shown on Exhibit “A”, and represents there are
no other owners or claimants.
Developer filed separate applications for a Coastal Development Permit, and a Hillside
Development Permit with respect to the proposed private residence Developer is building
on Assessor’s Parcel Number 156-05 1-24. City is processing Coastal Development
Permit (CDP 02-42), and Hillside Development Permit (02-10) for the Developer’s
private residence.
The City owns a compromised undersized storm drain, which runs through a portion of
the Developer’s property, (‘’the Project Area”) as shown on Exhibit A.
The Parties agree that the replacement of the City’s storm drain is of importance to both
parties. The Developer is preparing grading plans for a proposed house and garage and
the City has prepared plans to replace the existing storm drain that runs through a portion
of the Developer’s property.
The City is currently out to bid with Project No. 39051 to construct said storm drain.
The proposed storm drain construction occupies a location different than the existing
storm drain requiring a new storm drain easement to be dedicated to the City by the
Developer and the City to quit claim the existing easement.
The existing storm drain has failed creating damage to Developers property and requiring
remedial grading within the easement owned by the City and the Developer’s property.
The remedial grading is integral to project grading proposed by the Developer.
Combined City remedial and Developer project grading is the most cost effective and
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structurally sound basis of accomplishing the grading work.
K. The parties wish to accomplish the grading work expeditiously and to resolve all
outstanding claims associated with the failure of the storm drain.
NOW, THEREFORE, the City and Developer agree as follows:
Recitals. The Recitals are true and correct and incorporated herein by this reference.
Reimbursable and Settlement Costs The “Grading”, which is the subject of this Agreement, is
hereafter referred to as the “Reimbursable Work.” The Reimbursable Work is shown on City
Drawing Number 42 1 -9A. The actual cost for the Reimbursable Work and cost associated with
the settlement of any potential claims of damage shall be $197,000.
Funds due under this agreement shall be disbursed in three (3) installments as follows:
$75,000 within 10 days after approval by the City Council of this Agreement and
the signing of the new storm drain easement by the Developer referenced below.
$75,000 at completion of remedial grading as identified on the plans and accepted
by the City Engineer.
$47,000 at Final acceptance of all project grading by the City Engineer.
An existing 20-foot wide utility easement is held by the City for water systems, sewerage,
drainage, power line, and excavation and embankment facilities across Developer’s property.
City staff will recommend to the City Council that it quitclaim the existing easement in exchange
for a new 20-foot wide easement and a 10-foot by 5-fOOt water meter easement from the
Developer at the location set forth on Exhibit A, attached hereto. City will prepare the necessary
documentation to effect the new proposed easements and quitclaiming of the existing easement,
and all expenses for this easement preparation and quit claim work will be paid by the City.
City and Developer have obtained or will obtain all required environmental and other necessary
permits for the Reimbursable Work.
Developer shall submit a grading plan to the City for the remediation of the ravine, which shall
be included as part of Developer’s grading plans for his remaining property, prior to start of the
work. City will pay the design engineer separately for the development of the grading plan for
the remediation of the ravine.
Developer shall submit a letter to the City prior to start of grading work that he concurs with the
City’s decision on the need to perform grading work for remediation of the ravine as soon as
practical.
Developer will be allowed to excavate additional areas in the ravine to remove any unsafe areas
and to adequately bench and provide keyways for placement of compacted fill.
Developer shall be allowed to proceed with grading work for remediation of the ravine prior to
obtaining a City approved grading plan, but shall not complete grading work prior to the issuance
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of grading permit.
Any grading work for construction of a house or garage on Developers' property shall not be
initiated until a grading permit is issued by the City for this work.
DisDutesKlaims. If a dispute should arise regarding the performance or interpretation of this Agreement, the following procedure shall be used to initially resolve any question of fact or interpretation not informally resolved by the parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this Agreement shall be reduced to writing by the Developer or the Director. A copy of such documented dispute shall be forwarded to the other party involved along with proposed methods of resolution that would
be of benefit to both parties. The Director, or Developer upon receipt, shall reply to the letter, including a proposed method of resolution within fifteen (15) days. If the proposed resolution is
unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the office of the City Manager as soon as practicable.
The City Council may, but is not obligated to resolve the dispute. If the City Council considers the dispute, and directs a solution, the action of the City Council shall be binding upon the Parties for purposes of processing any Reimbursement Requests, provided however, nothing in this Agreement shall prohibit the parties from seeking remedies available to them at law or equity. The Developer represents that he is the only person entitled to reimbursement under the agreement and agrees to hold harmless and defend City against all conflicting claims, if any,
occurring under or out of this agreement.
Assiment of Contract. The Developer shall not assign this contract or any part thereof or any
monies due hereunder without the prior written consent of the City, which consent shall not be
unreasonably withheld, delayed or conditioned.
Notices. Unless otherwise specifically provided herein, all notices, demands or other communications given hereunder shall be in writing and shall be deemed to have been duly delivered upon personal delivery, or by Federal Express (or similar reputable express delivery service), or by facsimile transmission with back-up copy mailed the same day, or as of the second business day after mailing by United States Certified Mail, return receipt requested,
postage prepaid, address as specified herein. Notices required to be given to Developer shall be addressed as follows:
MR. JAMES DUNN
Villa Real Apartments #9 2701 Avenida De Anita Carlsbad, CA 92008-8301
Telephone: (760) 845-4503
MICHAEL L. KLEIN, ESQ.
Greenman, Lacy, Klein, O'Harra & Heffron P.O. Box 299
Oceanside, CA 92057
Oceanside, CA 92049-0299 Telephone: (760) 722-1234
Notices to City shall be delivered to the following:
CITY OF CARLSBAD Engineering Department
Attention: Public Works Director 163 5 Faraday Avenue
Carlsbad, CA 92008 Telephone: (760) 602-2730 FAX: (760) 602-8562
Each party shall notify the other immediately of any changes of address that would
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require any notice delivered hereunder to be directed to another address.
Counterparts. This Agreement may be executed in any number of counterparts, each of which
when so executed and delivered shall be deemed to be an original and all of which counterparts
taken together shall constitute one and the same instrument.
Governing Law and Venue. This Agreement shall be interpreted and enforced under the laws of
the State of California and venue shall be in San Diego County, California.
Complete Agreement. This Agreement contains the entire agreement between the parties with
respect to the subject matter contained herein, and supersedes all negotiations, discussions, and
prior drafts with respect to this subject matter.
Amendment. This Agreement may be amended only by a written instrument executed by City
and Developer.
Term. This Agreement shall be effective as of the date first above written, and shall terminate on
the earlier of (i) the date the City fully pays Developer its Reimbursement Expenses, or (ii)
January 1,2006.
No Third Partv Beneficiaries. This Agreement shall not be deemed to confer any rights upon
any individual or entity that is not a party hereto, and the parties hereto expressly disclaim any
such third-party benefit.
Indemnification. Developer shall assume the defense of, pay all expenses of defense, and
indemnify and hold harmless City, its officers, agents, and employees, against any challenges to
the award of contract(s) for the Reimbursable Work to contractor(s). Defense costs include the
cost of separate counsel for the City, if the City reasonably requests separate counsel, as well as
the payment of any fines or judgments.
Release. Provided the City makes all payments required herein, this agreement shall act as a
full and complete release against the City, its officers, and employees from any and all liabilities,
costs, judgments or any kind of claim or demand of whatsoever kind or nature. This represents a
full and fixed release and this release covers all claims and attorney’s fees of every kind or
nature, past, present or future, known or unknown, suspected or unsuspected, and all claim under
Civil Code Section 1542, which provides: “A general release does not extend to claims where the
creditor does not know or suspect to exist in his favor at the time of creating the release, which if
known by him must have materially affected his settlement with debtor.” This release shall bind
and be binding upon the heirs, executors, administrators, and assigns of the parties.
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Severability. The invalidity or unenforceability of any provision of this Agreement, as
determined by a court of competent jurisdiction, shall in no way affect the validity or
enforceability of any other provision hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the date first above written.
RLSBAD, a municipal
ATTES~
APPROVED AS TO FORM:
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LOCATION MAP
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A?" 156-U51-24 JAMS DUYN
PROPOSED 20'
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EXlSJlNG 20' PU81lC UJllf TY k, EASEMENT PER FflE NO. 109622
\ REC. JUNE 24* 1963 \,
NOT TO SCALE
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PROJECT NAME
HIGHLAND DRIVE STORM DRAIN EXTENSION NUMBER
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
fl State of California
Countyof San Dieso
} SS.
On 7/29/04 , before me, Charlene Tavlor - F!lder e Nota, - y ,
Date Name and Title of-Officer (e g., "Jane Doe, Nbtary Public")
personally appeared James Dunn Name(s) of Signer(s)
9 personally known to me
Ixl proved to me on the basis of satisfactory
evidence
to be the person(@ whose name(@ i&xe
subscribed to the within instrument and
acknowledged to me that hebhedtbgnexecuted
the same in hishsdhk authorized
capacityqie, and that by hishs&kmiiR
signature@ on the instrument the person& or
the entity upon behalf of which the personH
acted, executed the instrument.
WITNESS mv hand and official seal.
Place Notary Seal Above
OP TlONA L
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: Settlement Release and Reimbursement Aqreem For Remedial Grading and Associated C8.s;tElat AgPJ,lpP5&L&4
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name: James Dunn 6 Individual
0 Corporate Officer - Title(s):
0 Partner - 0 Limited 0 General
Attorney in Fact
0 Trustee
0 Guardian or Conservator
G Other:
Signer Is Representing: Self
b8&%&@6aG:t4-&$ iq t ??8JtwY Terminus of Nuf%!er of%:,d,s: 8 inzlGd
None
0 1997 National Notary Association 9350 De Soto Ave , PO Box 2402 Chatsworth, CA 91313-2402 Prod No 5907 Reorder Call Toll-Free 1-800-876-6827