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HomeMy WebLinkAbout2004-08-17; City Council; 17759; Hosp Grove High Noon Rotary Picnic AreaAB# 17,759 MTG. 8/17/04 DEPT. PW-GS CITY OF CARLSBAD -AGENDA BILL TITLE: APPROVAL OF PLANS AND NAMING OF A PORTION OF HOSP GROVE PARK TO HOSP GROVE HIGH NOON ROTARY PICNIC AREA AND DESIGNATION OF CITY FUNDS FOR PASSIVE IMPROVEMENTS CITY MGR ~ RECOMMENDED ACTION: Adopt Resolution No. 2004-274 approving plans and naming of a portion of Hosp Grove Park to Hosp Grove High Noon Rotary Picnic Area and designating City funds for passive improvements. ITEM EXPLANATION: The original Hosp Grove Reforestation Plan as outlined in the adopted Community Forest Management Plan called for the City to encourage and solicit volunteers to assist with the replanting of the dead and diseased trees in the grove area. Early in 2003 the High Noon Rotary Club came forward seeking a community service project. They were informed of the need for replanting and eagerly took on this project. Over 1000 trees were planted in this section of Hosp Grove east of Monroe Street between Marron Road and Wickham Way. Along with the planting the Rotary volunteers installed irrigation and cleared much of the area. Upon completion of this project, the Rotary Club Members were still eager to provide additional improvements at this site. They suggested a passive public area with benches, a picnic table, and parking. This idea was reviewed by Recreation and Parks staff and was found to be consistent with the Master Plan for the area. Subsequently the need for any environmental or permit processes was reviewed by the Planning Director and determined to be consistent with trail head improvements, if the project remained minimal and passive in nature. Taking those guidelines into consideration a plan depicting benches, tables and minimal parking was prepared (see attached) and submitted for review by the Parks and Recreation Commission. At the June Parks and Recreation Commission meeting, the Hosp Grove picnic/passive area was approved along with the name of “Hosp Grove High Noon Rotary Picnic Area”. Staff is prepared to assist these volunteers in providing the improvements noted above. \ FISCAL IMPACT: A cost estimate to provide these passive improvements is projected to be $14,500. The attached memo outlines the costs. Funds for these improvements are available in the 2004- 05 Park Maintenance Budget. In addition, the High Noon Rotary Club has committed to donating the park benches and tables. The costs of these donated items is estimated to be $3,000. They have also committed to providing monthly maintenance at this site. ... PAGE 2 OF AGENDA BILL NO. 17,759 ENVl RON M E NTAL IMPACT: This project is categorically exempt from environmental review pursuant to Section 15301 of the California Environmental Quality Act, which exempts minor alterations to existing public facilities including parks, open space and trails. A Notice of Exemption will be filed by the Planner Director after City Council consideration. EXHIBITS: 1. Resolution No. 2004-274 approving plans and naming of a portion of Hosp Grove Park to Hosp Grove High Noon Rotary Picnic Area and designating City funds for passive improvements. 2. Memo outlining estimated improvement costs. 3. Proposed Hosp Grove Site Plan for High Noon Rotary Picnic Area. DEPARTMENT CONTACT: Doug Duncanson, (760) 434-2862, email dd unc@ci .carlsbad .ca. us 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2004-274 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS AND NAMING A PORTION OF HOSP GROVE PARK TO HIGH NOON ROTARY PICNIC AREA AND DESIGNATING CITY FUNDS FOR PASSIVE IMPROVEMENTS. WHEREAS, the City of Carlsbad approved the Hosp Grove Park passive improvements, and WHEREAS, the City of Carlsbad approved of naming this area Hosp Grove High Noon Rotary Picnic Area, and WHEREAS, the City Council authorized expenditures from the Public Works Park Operations budget to provide for these improvements, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct 2. That the City Council approves the plans for the Hosp Grove Park improvements. 3. That the City Council approves the naming of this improvement area as Hosp Grove High Noon Rotary Picnic Area. Ill Ill Ill Ill Ill Ill Ill1 Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the City Council authorized the expenditure of Public Works Park Operations funds to provide for these improvements. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 17th day of Auqust , 2004, by the following vote: AYES: Cotlncil Members Lewis, Finilla, Hall and Packard. NOES: None ABSENT: Council Member Kulchin. A ATTEST: LtsRR/AINE M. WOOD, City Clerk (SEAL) 4 March 1, 2004 TO: CITY MANAGER FROM: Deputy Public Works Director, General Services ESTABLISHMENT OF PASSIVE PARK AREA AT HOSP GROVE WITH ROTARY CLUB VOLUNTEERS As you are aware the Carlsbad High Noon Rotary Club has been actively involved in replanting and cleaning up a portion of Hosp Grove adjacent to (east of) Monroe Street. The volunteer work will be continuing with the installation of irrigation to the trees at this site. The Rotary Club Committee Members David Kulchin, John Simons, and Mike Metts recently met with the Recreation Director, Park Development Manager and I and have proposed providing additional improvements to this area. Their proposal includes installing a small area (3,000 - 7,000 sq. ft,) of turf and/or decomposed granite with benches, picnic tables, trash receptacles and a parking area. These improvements would provide a passive location for residents to relax, picnic or begin a walk on the adjacent City trail system. These plans are consistent with the City’s Master Plan for the area which identifies passive areas and trails. The Rotary Club is also committed to providing periodic maintenance to this park area. The Rotary Club proposal was presented to the Recreation Director, Park Development Manager. We all were in agreement that this project would be a benefit to the community and is consistent with the long term plans for Hosp Grove Park. Recommend at ion: Staff recommends the City support the High Noon Rotary Club with construction of the improvements suggested. The use of decomposed granite and/or wood chips will have a lower maintenance impact than turf and is suggested at this time. Fiscal Impact: (chart attached) Construction: The construction of this passive area could be accomplished with approximately $1 2,500 worth of City purchased materials, supplies and furnishings. As a volunteer project, the labor would be provided by the Rotary Club and Carlsbad High School’s Inter-Act Club. City staff would provide guidance and logistical support. Potential sources for funding this project might be the Carlsbad Community Activity Grant Program, contingency funds from Public Works or Community Services, or sponsorship from the private sector. Maintenance: The Rotary Club has also volunteered to provide periodic maintenance to this area. However, should the City need to provide maintenance, the operation costs for this site are projected to be $50.00 per week (1.25 staff hours per week removing H:\WORD\MEMOS\PKS Establishment of Passive Park at HOSP Revised 8-04.doc Page 1 of 3 trash and debris four days a week at 15 minutes a day and .25 hours in irrigation maintenance per week). If turf were installed another .5 hours per week of maintenance would be required. Rotary Club members and staff from Community Services and Public Works are willing to take this project through the required permitting process. The High Noon Rotary Club has prepared preliminary renderingdplans and they can be made available for your review. DOUGDUNCANSON c: Assistant City Manager Public Works Director Recreation Director Park Development Manager Attachment H:\WORD\MEMOS\PKS Establishment of Passive Park at Hosp Revised 8-04.doc Page 2 of 3 b Hosp Grove / Rotary Club Passive Park Project Cost of Installation: 1 D.G. 100 tons @ $53/ton 2 Concrete Benches 3 Concrete Picnic Table 4 Parking barriers (rebar, form materia1,lumber) misc. 5 Trash receptacles 6 Plant materials 7 Irrigation 8 Curb cut / driveway installation $5,300 $1,700 $2,000 $2,000 $500 $500 $500 $2.000 TOTAL $14,500 Annual Maintenance (staff hours Der week) Trash removal / clean-up 3x/week @ .25/hr. .75 hrs. TOTAL .75 hrs./wk. H:\WORD\MEMOS\PKS Establishment of Passive Park at Hosp Revised 8-04.doc Page 3 of 3 Exhibit 3