HomeMy WebLinkAbout2004-09-21; City Council; 17791; Remove & Replace Concrete City Facilities & ParksAWARD CONTRACT TO REMOVE AND REPLACE
MTG. 9/21/04 CONCRETE AT CITY FACILITIES AND PARKS AND
APPROPRIATION OF ADDITIONAL FUNDS - CONTRACT
DEPT. PWlGS NO. FAC 04-06, PROJECT NO. 39241
RECOMMENDED ACTION:
Adopt Resolution No. 2004-295 accepting the bid of $233,264.50 and awarding the contract to
Tri-Group Construction and Development Inc. and authorizing the agreement to perform Facilities
and Parks Concrete Replacement, Contract No. FAC 04-06, Project No. 39241, and approving
appropriation of additional funds.
ITEM EXPLANATION:
The City of Carlsbad Public Works Major Service Area (MSA) is responsible for the maintenance of
parks and buildings throughout the City. Maintenance responsibilities include the repair and
replacement of concrete improvements that have cracked, broken or uplifted due to age, tree root
intrusion and initial construction defects. Replacement of these concrete improvements is needed
to increase safety, prevent further deterioration from water intrusion and to provide top quality
improvements for our facilities and parks. The contracting of these services is necessary as
staffing is not sufficient to perform large-scale repairs of this nature.
On March 9, 2004, City Council approved contract documents and special provisions, and
authorized the City Clerk to advertise for bids for this project. A Notice Inviting Bids was published
and bid packages were issued to 5 contractors. No bids for this project were received. In
accordance with Municipal Code 3.28.1 10 Staff contacted seven contractors and negotiated
proposals to perform the work. Proposals were received from three.
Tri-Group Construction
HMS Contracting
0 Demcon Contracting
$233,264.50
$31 2,780.00
$346,662.52
Tri-Group Construction submitted the lowest responsive bid. Therefore, staff recommends the
contract be awarded to Tri-Group Construction and Development Inc, the lowest responsive bidder,
in the amount of $233,264.50. The contractor’s references are satisfactory. Contract documents
are on file in the General Services of Public Works office.
ENVIRONMENTAL REVIEW:
A Coastal Development Permit (CDP-04-04) has been prepared and approved by the Planning
Director on March 29, 2004 for work areas within the Coastal Zone.
The remainder of this project has been determined to be exempt from environmental review per
CEQA - Class 1 (c), Minor alteration of existing facility.
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PAGE 2 OF AGENDA BILL NO. 17,791
FISCAL IMPACT:
Facilities and Parks Concrete Replacement
Amouni
Construction 233,265
C o n stru ct ion con t in g e n cy 23,000
Total project Cost $ 256,265
Appropriations to date 192,000
Additional appropriations required $ 64,265
The total estimated construction cost for this project, shown in the table above is $256,265;
appropriations to date are $192,000.
Staff is requesting an additional $64,265 from the Infrastructure Replacement Fund to complete the
project.
EXHIBITS:
1. Resolution No. 2004-295 accepting the bid of $233,265 and awarding the contract to Tri-
Group Construction and Development Inc. to perform Facilities and Parks Concrete
Replacement, Contract No. FAC 04-06, Project No. 39241 , and approving appropriation of
additional funds.
DEPARTMENT CONTACT: Dale Schuck, (760) 434-2949, dschu@ci.carlsbad.ca.us
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RESOLUTION NO. 2004-295
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING
39241 , FACILITIES AND PARKS CONCRETE REPLACEMENT AND
THE APPROPRIATION OF ADDITIONAL FUNDS.
THE EXECUTION OF CONTRACT NO. FAC 04-06, PROJECT NO.
WHEREAS, the City Council adopted Resolution No. 2004-079 approving
contract documents, special provisions and specifications, and authorized the City Clerk to
advertise for bids for Facilities and Parks Concrete Replacement, hereinafter referred to as the
“Project;” and
WHEREAS, no bids were received, and
WHEREAS, in accordance with Municipal Code 3.28.110 staff has negotiated an
agreement with Tri-Group Construction and Development Inc. to perform the work; and
WHEREAS, the negotiated amount of the agreement with Tri-Group Construction and
Development Inc. is $233,265.50; and
WHEREAS, insufficient funds are available for this project in the Capital Improvement
Project budget; and
WHEREAS, additional funds in the amount of $64,265 needs to be appropriated to
complete this project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. That the Finance Director is authorized to make an additional appropriation in the
amount of $64,265 from the Infrastructure Replacement Fund to perform Facilities and Parks
Concrete Replacement.
3. The bid of $233,265.50 by Tri-Group Construction and Development lnc., and a
contingency account of $23,000 is hereby accepted.
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4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
a contract for Contract No. FAC 04-06, Project No. 39241, Facilities and Parks Concrete
Replacement with Tri-Group Construction and Development Inc.
5. That the award of this contract is contingent upon Tri-Group Construction and
Development Inc. executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 21st day of September , 2004, by the following vote, to wit:
AYES: Council Members Lewis, FiGlla, Kulchin, Hall and Packard.
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ATTEST: ,--I
(SEAL)
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