HomeMy WebLinkAbout2004-10-12; City Council; 17829; Pine AV Park funds & bidding4B# 17,829
MTG 10/12/04
DEPT. Recreation
TITLE:
AUTHORIZATION OF BIDDING AND APPROPRIATION
OF ADDITIONAL FUNDS FOR CONSTRUCTION OF
PINE AVENUE PARK
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RECOMMENDED ACTION :
4dopt Resolution No. 2004-324 , approving the plans and specifications, authorizing the
advertisement of bids, and appropriating additional funds for construction of Pine Avenue Park.
ITEM EXPLANATION :
Pine Avenue Park is the next community park facility to be developed within its Capital Improvement
Program. The 7.7-acre site is located in the Northwest Quadrant, adjacent to the Carlsbad Senior Center
and at the former site of Pine Elementary School (Exhibit 2).
The project includes the following elements. -
- Shaded group picnic area - Basketball half-courts - Ornamental garden - Informal amphitheater - Totlot playground
- Open space lawn area
- Public art -
Synthetic turf, multipurpose sports field
Traffic calming measures for Chestnut Avenue
On February 10, 2004, Council adopted Resolution No. 2004-042, approving the design contract for the
park and directing staff to proceed with final construction documents.
The final design phase for Pine Avenue Park is now complete and all regulatory agency permits and
entitlements have been obtained. The plans and specifications are available for review at the Recreation
Department.
ENVIRONMENTAL REVIEW :
On December 17, 2003, the Planning Commission adopted Resolution No. 5523, approving a Negative
Declaration for the Northwest Quadrant Community Park (subsequently renamed “Pine Avenue Park“),
finding the project to be in conformance with the requirements of the California Environmental Quality Act.
At that meeting, the Planning Commission also adopted Resolution Nos. 5524, 5525, and 5526, approving
General Plan Amendments, a Zoning Change, and the Conditional Use Permit, CUP 03-1 8.
On September 15, 2004, the Planning Commission adopted Resolution No. 5731, approving the
Conditional Use Permit Amendment CUP 03-18(A), to allow for the addition of temporary modular
classroom (“Stay and Play” program), adjacent restroom modular, and a future storage/restroom building to
the park design.
FISCAL IMPACT :
Estimated Construction Costs
The FY 2004-05 Capital Improvement Program (CIP) outlines a total project budget of $6,199,000. Upon
completion of the final construction documents, staff contracted with Construction Analysts, Inc. (CAI) to
perform a third party cost estimate based on the final plans. The following chart outlines the current budget
status based on the CAI estimate.
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~ Construction Contingency (approx. 15%) $705,000
Construction Management, Inspection and Testing (approx. 10% ) $460,000
Construction Phase Design Support (allowance) $60,000
TOTAL PROJECT COST $7,082,000
Demolition of School (completed) I $51 1,000 Master Plannina and Preliminarv Desinn (comdeted) $264.000
AVAILABLE PROJECT FUNDING:
Public Facilities Fees (PFF)
I Final Desian (comdeted) I $263.000 I
$4,591,000
I *Construction Contract Estimate I $4.819.000 1
Grant funds (see Funding section below)
TOTAL
$1,608,000
6.199.000
ADDITIONAL APPROPRIATION NEEDED $883,000
*Construction Cost Increases
While the scope of the project has not increased since Council approved the Master Plan in January ’03,
construction costs have risen at an accelerated rate since the project budget was approved as part of the
June ‘04 CIP budget process. This is due to several factors, including ongoing steel exports to China,
general material shortages as a result of local reconstruction to rebuild homes destroyed in last years fires,
and the fact that new construction continues to be strong. While some experts believe that this trend has
slowed in the last several months, some also predict another spike in prices to occur next year as
construction materials are again needed to rebuild hurricane damaged areas of the country.
Bid Alternates
Two deductive bid items have been included in the plans that would reduce the cost of the project:
1. Eliminate the “Ornamental Garden” (estimated savings of $1 00,000)
2. Eliminate the synthetic turf surface of the multi-purpose field and replace with natural turf and
irrigation (estimated savings of $700,000). This revision would reduce the initial cost of project but
increase the annual maintenance and operation cost by $65,000 per year.
After bids are received and actual costs determined, Council may decide to utilize one or both the
deductive bid alternates to reduce the cost of the project at the time of award of contract.
Funding
On January 21, 2003, Council authorized the use of California state grant‘ funding through Park Bond
Propositions 12 and 40 for the Pine Avenue Park. Currently, the City has a Grant Contract for funding
under Proposition 12 in the amount of $982,754, of which $238,750 of that requires a local match of 30%.
Under a separate action, Council has authorized staff to apply for funding from Proposition 40 in the
amount of $625,292. This totals approximately $1.6 million in grants. This funding will be reimbursed to
the City during construction. The remainder of the park funding (estimated at $5,474,000) is to come from
Public Facilities Fees (PFF).
There is currently a total of $6,199,000 appropriated for this project; thus, it is expected that an additional
appropriation of approximately $883,000 will be required to complete the park as designed. Should
Council decide to appropriate the additional $883,000 to the project, adequate PFF funds are available.
However, it is projected that a shortfall of approximately $2.4 million in PFF funds will occur sometime after
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2009. The additional appropriation of funds for this project means there may be less funding available for
Future PFF funded projects. Projects to be funded by PFF after 2009 include the relocation of Fire station
#3, the next phases of various city parks, the expansion of the Cole library and numerous traffic signals.
Operations Budget
On going maintenance and operation costs are estimated at $1 20,000 per year.
EXHIBITS:
1. Resolution No. 2004-324 approving the plans and specifications, and authorizing the
2. Location map.
3. Master Plan.
advertisement of bids, and appropriating additional funds for the construction of Pine Avenue Park.
DEPARTMENT CONTACT: Mark Steyaert, (760) 434-2855, mstey@ci.carlsbad.ca.us
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RESOLUTION NO. 2004-324
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAFUSBAD, CALIFORNIA, APPROVING THE PLANS AND
SPECIFICATIONS, AUTHORIZING THE ADVERTISEMENT OF
BIDS, AND APPROPRIATING ADDITIONAL FUNDS FOR
CONSTRUCTION OF PIXE AVENUE PARK
WHEREAS, on January 21, 2003, the Carlsbad City Council adopted Resolution No. 2003-027,
approving the park Master Plan for Pine Avenue Park (formerly known as the Northwest Quadrant
Community Park and hereafter referred to as the “Project”) and directing staff to proceed with design and
obtaining permits ; and
WHEREAS, on February 10, 2004, the City Council adopted Resolution No. 2004-024,
approving the design contract for the final design phase of the Project; and
WHEREAS, on December 17, 2003, the Carlsbad Planning Commission adopted Resolution No.
5523, approving a Negative Declaration for the Project and issuing a Conditional Use Permit, CUP 03-18;
and
WHEREAS, on September 15, 2004, the Planning Commission adopted Resolution No. 573 1,
approving CUP 03-18(A), a CUP amendment to allow temporary modular buildings and a future
storagehestroom building on the site; and
WHEREAS, the design for the Project is complete and is ready for advertisement of construction
bids; and
WHEREAS, construction of the project is estimated to require an additional appropriation of
funds in the amount of $883,000; and
WHEREAS, additional funds are available in the Public Facilities Fees fund; and
WHEREAS, the City Council of the City of Carlsbad, California, hereby finds it necessary,
desirable, and in the public interest to proceed with the solicitation of competitive construction bids for
this Project at this time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
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That the plans and specifications for the Project are hereby approved and the City Clerk is
authorized and directed to advertise for bids for the Project in accordance with City policies and
state law.
That an additional appropriation of $883,000 from the Public Facilities Fees fund is to hereby be
allocated to the Project account.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held
on the 12th day of October ,2004 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall, and Packard
NOES: None
ABSENT: None
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ATTEST
Karen R. Kundtz, Assistant City Clerk
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PROJECT LOCATION MAP:
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EXHIBIT2
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