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HomeMy WebLinkAbout2004-11-02; City Council; 17865; New Deputy Library Director & Principal LibrariansAB# 17,865 - TITLE: ESTABLISH NEW CLASSIFICATION OF DEPUTY LIBRARY DIRECTOR AND RECLASSIFY TWO PRINCIPAL LIBRARIAN POSITIONS MTG. ATTY. CITY MGR- 11Mf04 1 - Current Classification Assistant Library Director Salary Grade 6 Principal Librarian Salary Grade 3 DEPT. Librarv/HR Proposed Action Proposed Result Eliminate title; Downgrade position Reclassify two Deputy Library Director positions Salary Grade 4 FTE to be reallocated downward to Senior Librarian (salary range 73) RECOMMENDED ACTION: Adopt Resolution No. 2004-345 reclassify two Principal Librarians to Deputy Library Director; and to amend the Management Salary Structure and Conflict of Interest Code. to establish the classification of Deputy Library Director; to ITEM EXPLANATION: During this past year, the Library has been reviewing and updating their strategic plan and analyzing the anticipated changes in their workforce due to pending retirements in the next two years. In addition, the Library is working on implementing several technological systems that will transform how services are delivered to the public and in turn will shift the configuration of the workforce to meet the evolving services and needs of the library. This workforce planning process was shared with the Leadership Team and has been approved to move forward in phases as retirements occur. The following is part of this workforce plan. In December 2004, the current incumbent Assistant Library Director and Principal Librarian of the Cole Library will be retiring. As a result of the Library’s strategic planning and workforce plan, the. recommendation is to flatten the management structure of the Library by eliminating the Assistant Library Director level and reclassifying the two Principal Librarian positions to Deputy Library Director. The current organizational chart and proposed chart are attached as Exhibit 1 to show these recommended changes. As a result, Human Resources and the Library are recommending that a new classification of Deputy Library Director be established. This new classification will assume the duties of the current Assistant Library Director, serve as operations manager at the two main site facilities at Dove and Cole Libraries and manage the new Learning Center. The new description is attached (Exhibit 2) for your reference. The new salary range at Salary Grade 4, $60,100-$82,600 annually is submitted for your consideration and approval. This will be a management at-will position. The amended Management Salary Structure (Attachment A) and Conflict of Interest Code (Attachment B) are submitted for your approval. In anticipation of the upcoming retirements, the Library would like permission to commence the recruitment for the Deputy Library Director to be ready to appoint the replacement as soon as the retirements are official at the end of the year. An opportunity to source applicants will be upcoming at a state-wide conference in early November. PAGE 2 OF AGENDA BILL NO. 17,865 The elimination of the Assistant Library Director title will leave one FTE position to be reallocated downward to a Senior Librarian position at range 73, $50,574-$61,472. In total, the estimated cost of approximately $6,200 to reclassify the two positions to Deputy Library Director and to reallocate one position to Senior Librarian will be absorbed in the salary savings related to the elimination of the Assistant Library Director’s salary. The total FTE and salary allocation in the Library budget will remain unchanged. FISCAL IMPACT: The net result of reclassifying two Principal Librarian positions to the new Deputy Librarian Director level and reallocating the Assistant Library Director to Senior Librarian will be a salary savings of over $30,000 in the Library budget. EXHl BITS: 1. 2. 3. Resolution No. 2004-345 Current and proposed Library organization charts. Job description of proposed Deputy Library Director li I1 I! i I- u- L Q 0 U t i I - jj sg zv) 9 2 2 9 r 0 u) w $ w v) I E 7- --t--i a 0 a JOB TITLE: DEPARTMENT: CITY OF CARLSBAD CLASS SPECIFICATION DEPUTY LIBRARY DIRECTOR LIBRARY BASIC FUNCTION: Under general direction, to assist in planning, organizing, and directing, the operations, programs and services of the City's Library; to provide highly responsible professional and technical services; to act in the absence of the Library Director; and to perform related responsibilities as required. DISTINGUISHING CHARACTERISTICS: A Deputy Library Director may be assigned to manage one or more of the major library facilities. Library facilities include two main libraries and a Learning Center. KEY RESPONSIBILITIES: Assist the Library Director in planning, organizing and administering the programs and services of the Library. Assume responsibility for and direct the overall operations of assigned facilities, programs, operational activities, staffing and services. Develop policies, rules and procedures for the effective operation of the department, including establishing goals and objectives and priorities. Develop and administer department budget and contracts; recommend staffing, equipment, materials and facility needs. Manage employees; set goals and objectives; select, train and motivate staff; assess performance and make salary recommendations. Provide administrative support in conducting special projects, preparing a variety of reports; coordinating the research, application, implementation and monitoring of grant opportunities and activities, interpreting policies and objectives to the public, and providing responses to patrons about the Library's services. Represent the Library at various meetings and participate in professional and community organizations, such as, the Carlsbad Historical Society. 5 Deputy Library Director, Page 2 of 3 Serve as the Library’s liaison to the City’s Historic Preservation Commission, provide staff support to the Library Board, Friends of the Library, Library Foundation and other organizations as necessary. May serve as acting Library Director as required. OUALIFICATIONS: To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: Principles and practices of organization, administration, budgeting and personnel management. Principles and practices of library operations, procedures and resources. Principles and practices of planning and directing professional library work. Knowledge of library automation and new technologies as applied to public libraries. Strategic management techniques and methodology. Research methods and techniques and methods of report presentation. Ability to: Plan and direct the development and operation of library services. Deal with the public related to the administration and implementation of Library programs. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative relationships with those contacted in the course of work. Select, supervise, train and evaluate assigned staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. 6 Deputy Library Director, Page 3 of 3 Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Work well under pressure to meet deadlines. EXPERIENCE AND EDUCATION: Any combination equivalent to experience and education that could likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be: Equivalent to a Master of Library Science degree from an American Library Association accredited library school and three years of increasingly responsible professional and administrative library experience including supervisory experience. PHYSICALMENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret financial and statistical data, information and documents; analyze and solve problems; use math and apply mathematical reasoning and abstract statistical concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, Council members and others encountered in the course of work. The employee works under typical office conditions and the noise level is usually quiet. Employees may be required to travel to work sites or other sites for meetings. This is an at-will Management classification. DATE APPROVED: 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NOJ 2004-345 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF CARLSBAD, CALIFORNIA, ESTABLISHING THE DEPUTY LIBRARY DIRECTOR CLASSIFICATION, RECLASSIFYING TWO LIBRARY POSITIONS AND AMENDING THE MANAGEMENT SALARY STRUCTURE AND CONFLICT OF INTEREST CODE. WHEREAS, the City Manager recommends and the City Council concurs, that it is desirable to adopt the classification and salary of Deputy Library Director in the Management Classification and Salary Plan; and, WHEREAS, the City Manager recommends and the City Council concurs, that it is desirable to reclassify two Principal Librarian positions to Deputy Library Director and delete the classification of Assistant Library Director at the time of the incumbent’s retirement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the classification of Deputy Library Director at salary grade 4 in the Management Classification and Salary Plan as shown in Attachment A, attached hereto and made a part thereof, is hereby approved. 3. That two Principal Librarian positions be reclassified to Deputy Library Director following the retirements of the Assistant Library Director and the Principal Librarian. 4. That Resolution No. 04-262 adopted on August 3,2004 which approved the “Local Conflict of Interest Code” is amended to add the position of Deputy Library Director to the list of Designated Employees filing in disclosure categories 1 , 2,3 and 4; and to delete the classification of Principal Librarian and Assistant Library Director upon the retirements of the current incumbents. 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 City o PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the Carlsbad on the 2nd day of November ,2004, by the following vote: AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard. NOES: None ABSENT: None ATTEST: B wLy M. WOOD, City Clerk PC RES0 NO. -2- Attach men t A Management Salary Structure (Base Pay) FY 2004-05 JOB TITLE GRADE MINIMUM MARKET RANGE Management Salary Schedule1 1 -2-04.xls Attachment A Principal Planner Recreation Services Manaaer Management Salary Structure (Base Pay) FY 2004-05 5 5 JOB TITLE GRADE MINIMUM MARKET RANGE I 1 Records Manager Senior Accountant 4 4 Senior Management Analyst Video Production Manager Emergency Preparedness Coordinator & Training Officer Manaaement Analvst 4 4 3 $53,700 $60,300 - $73,700 3 I PrinciDal Librarian 131 I I Public Works Supervisor Aquatic Supervisor Assistant Citv Clerk 3 2 $47,800 $53,900 - $65,800 2 ]Associate Analvst 121 I 1 I Benefits Administrator 121 I 1 Management Salary Schedule1 1 -2-04.xls THE HOU AMENDED APPENDIX TO THE LOCAL CONFLICT OF INTEREST CODE OF THE CITY OF CARLSBAD, ING & REDEVELOPMENT AGENCY, CARLSBAD, CA PUBLIC FINANCING AUTHORITY AND THE CARLSBAD MUNICIPAL WATER DISTRICT IFORNIA The positions and categories within the City listed in this appendix are "designated positions." Any person whose position with the City is a designated position is a designated employee. Designated employees shall disclose in the manner provided in the Local Conflict of Interest Code of the City of Carlsbad those financial interests, which are within the categories represented by the number(s) following the listed position. The categories correspond to the subsections of Title 2, California Code of Regulations Section 18730, subsection 7 and represent the following disclosures: "1 I' investment and real property disclosure; "2" personal income disclosure; "3" business entity income disclosure; "4" business position disclosure. DESIGNATED POSITIONS DISCLOSURE CATEGORIES Mayor and Members of the City Council City Manager City Attorney City Clerk Chairman and Members of the Housing and Redevelopment Commission Executive Director to the Housing and Redevelopment Commission Attorney of the Housing and Redevelopment Commission Secretary of the Housing and Redevelopment Commission President, and Members of the Board of Directors of the Carlsbad Municipal Water District Executive Manager of the Carlsbad Municipal Water District General Counsel for the Carlsbad Municipal Water District Secretary of the CMWD Board Chairman and Members of the Public Financing Authority Executive Director of the Carlsbad Public Financing Authority General Counsel of the Carlsbad Public Financing Authority Secretary of the Public Financing Authority Treasurer of the Public Financing Authority * * * * * ** ** * * ** ** * * ** ** * ** Page 1 of 4 10/12/2004 49 Who ManaQe Public Investments: Administrative Services Director Assistant to the Treasurer City Treasurer Deputy City Treasurer Finance Director Accountant Accounting Supervisor Administrative Coordinator-Special Districts Aquatics Supervisor Assistant City Manager Assistant to City Manager Assistant Engineer Assistant Finance Director Assistant Planner Assistant Planning Director Associate Analyst Associate Engineer Associate Planner Benefits Administrator Building & Code Enforcement Manager Building Inspector I & II Buyer City Communications Manager Code Enforcement Officer I & II Community Coordinator Community Development Director Construction Inspector I & II Construction Manager Cultural Arts Manager Deputy City Engineer Deputy Library Director Deputy Public Works Director Economic Development Manager Environmental Programs Manager Environmental Specialist I & II & Senior Equipment Maintenance Supervisor Finance Manager Fire Chief Fire Division Chief Fire Battalion Chief Fire Marshal Gallery Coordinator Geographic Information Systems Manager Housing & Redevelopment Director Page 2 of 4 /3 Housing Program Manager Human Resources Director Human Resources Manager Information Technology Director Information Technology Manager Library Director Management Analyst Management Assistant Management Intern Media Services Specialist Municipal Projects Manager Park Development Manager Park Planner Planning Director Planning Technician I & II Police Chief Police Captain Police Communications Manager Police Lieutenant Principal Construction Inspector Principal Planner Public Works Director Public Works Manager Public Works Supervisor Purchasing Officer Recreation Area Manager Recreation Director Recreation Services Manager Risk Manager Senior Accountant Senior Building Inspector Senior Civil Engineer Senior Construction Inspector Senior Management Analyst Senior Planner Video Production Manager nev's Office: Assistant City Attorney Deputy City Attorney City Clerk's Om: Assistant City Clerk Deputy City ClerklTechnician Records Manager Records Supervisor 2,3,4 2,394 2,3 293 Page 3 of 4 10/12/2004 ~~ ~~ ~ Accountant Accou nt i ng Supervisor Associate Engineer Cross Connection Control Technician Deputy City Engineer Deputy Public Works Director Management Analyst Public Works Manager Public Works Supervisor Senior Civil Engineer Senior Engineering Inspector Consultants Members of the Arts Commission Members of the Board of Library Trustees Members of the Design Review Board Members of the Housing Commission Members of the Parks and Recreation Commission Members of the Planning Commission Members of the Senior Commission Members of the Sister City Committee Members of the Traffic Safety Commission *** * This position is required to report by virtue of Government Code Section 87200.R is included for disqualification purposes only. See Government Code Section 87200 for disclosure requirements. When a designated employee is also required to file a conflict of interest form under Article 2 (Gov’t Code $87200, Form 700) of the Act, he or she may expand their statement to cover reportable interests in both jurisdictions or both positions and file copies of this expanded statement with the City Clerk provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. ** The duties of each consultant will be separately evaluated to determine whether or not disclosure will be required, and the categories which will apply. The evaluation of the consultant’s duties will be conducted by the department head of the department which is responsible for the hiring of the consultants. The disclosure requirement shall be included in the consultant‘s contract approved by the City Council, Housing and Redevelopment Commission, Clty Manager or Executive Manager of the Carlsbad Municipal Water District. *tt Page 4 of 4 10/12/2004 ~